1. Transport for London
Olympic Road Freight Management Team
Road Freight Bulletin No7: 16th May 2012
New information for planning your deliveries and collections
With just over ten weeks to go, TfL’s Olympic Road Freight Management team aims to provide you
with the latest useful information and advice to help you plan and prepare your operations for the
Olympic and Paralympic Games this summer. It is our intention that we will now be able to
circulate a bulletin on a weekly basis. This edition covers the following topics:
1. Road events
2. Passes and access
3. Updates to the website
4. Road network changes in Central London
5. TfL travel alerts
More detail can be found online using the linked websites within the articles.
1. Road events
Road events in London will take place on seven of the 16 days of the Olympic Games and on one
day of the Paralympic Games. Road closures may affect your ability to make out of hours
deliveries at certain locations on the night before a scheduled event, so it is important to check
when planning your routes. Information about dates, times and geographic extent of Road Events
is available on the TfL website; also including details of changes to the Olympic Route Network
during certain times before, during and after the Events.
Downloadable leaflets, giving an overview of changes to the road network are available on a
borough-by-borough basis on the London 2012 website. These summarise information regarding
the Olympic Route network and closures needed for Road Events. Any further information
regarding road events will be communicated as appropriate.
Olympic Torch relay
The 70 day Olympic Torch Relay starts from Land’s End on Saturday 19th May. Detailed, street-
by-street information about days 1-68 is available by clicking the interactive map, also on the
London 2012 website. The Relay may affect your operations in towns and cities outside London
too, so please check the website and any other local council pages. Further information will be
published shortly regarding the final two days of the Relay.
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2. Transport for London
Olympic Road Freight Management Team
2. Passes and access
We have received a number of queries relating to whether a pass is needed for deliveries in
London. No new passes are required in order to deliver in London during the Games period. There
will, however, be checkpoints in place near Olympic Venues, with other enforcement activity
continuing as normal.
Documentation
In order to ensure smooth passage through checkpoints, we recommend drivers carry with them
the following items in their vehicle:
• Driving licence photo card – for drivers holding licences issued before July 1998, a
photocopy of the paper licence, including residential address and photographic ID (e.g.
work building access pass) is a suitable alternative.
• Headed company note paper with letter saying that the named driver is employed by the
company. This letter must include a contact telephone number for any queries. A specimen
template will be circulated shortly.
• Delivery note or manifest with delivery address identified or package with address
displayed. For some freight operators, such as parcel delivery companies, delivery notes
are no longer used and PDA or electronic means are used instead; providing sufficient
details are displayed, these media are suitable for use as well.
For last-minute deliveries, a text message from a supervisor / transport manager from the
employing firm, alongside a contact telephone number will be sufficient.
Separate arrangements apply for deliveries into Olympic Venues. Detailed information regarding
Local Area Traffic Management Plans, Vehicle Checkpoints, and Venue and residents’ protection
zone access arrangements is available online. Further information regarding permits for employee
vehicles will be circulated shortly.
3. Updates to the website
Further case studies are now available on the TfL 2012 Freight website; the case studies highlight
how a range of freight operators and businesses making or receiving deliveries are changing their
operations to meet the challenge of the Games.
Single point of contact at London’s borough councils
For simplified contact with the various borough departments who understand your local restrictions
regarding out-of-hours deliveries, TfL’s website now contains single point of contact details for
London’s boroughs.
Boroughs continue to be responsible for the enforcement of planning conditions and
environmental health matters, amongst other regulations, throughout the Games. Please get in
touch with the local borough council, if you are unsure of any proposed changes to your deliveries
are compliant with local regulations, and use the Code of Practice for any out-of-hours deliveries.
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3. Transport for London
Olympic Road Freight Management Team
Keeping the website up-to-date
The London 2012 website has been updated to include more information about the Games and
the information for businesses is now available on www.getaheadofthegames.com If you notice a
broken link on the TfL, Get Ahead of the Games or London 2012 websites, please let us know
using the contact details below.
4. Road network changes in Central London
Parts of Central London (particularly in Westminster) will be particularly busy during summer 2012,
with some of its most iconic streets and locations transformed into Olympic sporting and cultural
venues.
Daily changes will be made to roads within the Central London Zone, which stretches from Marble
Arch and Hyde Park Corner to Victoria Embankment and Trafalgar Square. Information regarding
the Central London Zone is available on the TfL website.
A map and covering letter with information related to vehicular access to / from the Media Hub in
Bloomsbury were released recently and can be downloaded from the London 2012 website.
Changes to access and parking will coincide with other road changes on the adjacent Olympic
Route Network (ORN). Restrictions will be in place longer than at some other sites.
5. TfL Travel Alerts
If you are concerned about disruption during the Games, you may wish to sign up to Games email
travel alerts by visiting the TfL website. These emails will supplement the information available
online and in our bulletins, highlighting hotspots and giving you options to help plan your journeys.
They also cover public transport modes so may be of use to your staff travelling to and from work.
Keeping up-to-date
• Real-time traffic information updated every few minutes: www.tfl.gov.uk/trafficnews
• Real-time public transport information: www.tfl.gov.uk/travelnews
• Travel for business, commuting or leisure if you have questions relating to the public
transport network, walking and cycling during the Games, please go to:
www.getaheadofthegames.com
Contact us
For any queries or further information, please email: freight@tfl.gov.uk
If you no longer wish to receive emails from the Olympic Freight team at Transport for London,
please respond to this email with “NO NEWSLETTER” in the subject line.
Website: www.tfl.gov.uk/2012
Email: freight@tfl.gov.uk
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