Continuity of Operations Planning Revised Agency COOP Template Targeted Technical Assistance May 29, 2012 Agency Coordinators Meeting

1. Continuity of Operations Planning
Revised Agency COOP Template
Targeted Technical Assistance
May 29, 2012
Agency Coordinators Meeting
County of Fairfax
Continuity of Operations Planning
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2. Continuity Planning
 Focus Remains Getting all Plans Green
 Agency Plan Review Status
 Gap Analysis
 Overlap of Continuity, Emergency & Response Planning
 Technical Assistance Prioritization
 New ‘Transition’ Template Available
 Ongoing Review/Revisions of Each Agency COOP Plan
 Countywide Implementation Timeline
 Individual Agency Outreach
County of Fairfax
Continuity of Operations Planning
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3. Continuity Planning Activities
 Agency Plan Sufficiency & Completion
 Technical Review of Agency COOP Plans
Targeted Technical Support to Emergency Operations Plan Signatories
Graphic Image of COOP – Relative to Emergency Response & Planning
Crosswalk of all Countywide Continuity & Emergency Planning Efforts
 Revised Template & WebEOC Boards
Tool for Review, Revisions and Transition to WebEOC Boards
 Mission Essential Functions Worksheets Inform:
Mission Essential Staff, Resources & Equipment
Critical Systems Prioritization
Alternate Location Needs
County of Fairfax
Continuity of Operations Planning
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4. Continuity Planning
Sufficiency Review Matrix
County of Fairfax
Continuity of Operations Planning
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5. Emergency Planning Continuum
Response Continuum - Minor Disruptions to Major Catastrophic Disasters
Response Short-Term Recovery Medium --> Long-Term Recovery
Routine Response [Standard protocols]
Emergency Response [Standard First-Responder protocols]
Major Emergency Response [Significant Incident / Multi-Day Response]
Potential EOC Activation --> Emergency Operations Plan (EOP)
Large Scale Emergency / Catastrophic Disaster
EOP --> Pre-Disaster Recovery Plan (PDRP)
Emergency Action Planning - Site-Specific [On-Going]
Watch-Warning, Threat or Event --> Action May Require Implementing 1 of 5 Universal Responses --> Event Resolved
Continuity of Operations (COOP) Planning [On-Going]
Activation --> Potentially Reduce Services to Ensure Prioritized Mission Essential Function Capabilities --> Reconstitution
Assurance & Resiliency of Mission Essential Staff --> Adequate Facilities, Equipment & Resources --> Critical Systems, Communications, Data & Records
Continuity of Government Plan (COG)
Implemented as Needed
Resume Routine Day-to-Day Operations
Department Operations Center (DOC) Activation Planning [On-Going]
Activation --> Provide Centralized Supply Chain Management of Emergency Resources --> Close & Resume Normal Supply Protocols
Preparedness Planning, Risk Assessment & Mitigation [On-Going]
County of Fairfax
Continuity of Operations Planning
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6. Continuity Planning
Cross-Walk Matrix
County of Fairfax
Continuity of Operations Planning
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7. Revised Template
 Existing 2006 Template
 Dated & Difficult to Crosswalk Between Agencies
 MSWord Document - Limited Analysis Capabilities
 New Template Goals
 Simplify Plans
 Compliant with Federal Grant Agency Guidelines
 Ease of Transfer/Input into WebEOC Boards
 Better Information Sharing During Activations
Gradual Implementation as Plans are Revised/Updated
Full Countywide Implementation in 2013
County of Fairfax
Continuity of Operations Planning
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8. Using Transition Template
Use Mission Essential Functions Worksheets
Individual Agency SMT Briefings
Existing Essential
Functions
Existing Business Units New Plan Section Titled:
Agency Mission
Essential Functions
County Executive Priority of
Services Policy (See Cross-Walk
Matrix for Guidance)
County of Fairfax
Continuity of Operations Planning
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9. Using Transition Template
Existing Executive
Summary Guidance
Annex I – Logistics New Plan Section Titled:
Concept of Operations
Annex J – COOP Planning
Assignments
County of Fairfax
Continuity of Operations Planning
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10. Using Transition Template
Annex J – Planning
Assignments (Parts)
Annex P – Pandemic New Plan Section Titled:
Checklist Human Capital
Management
Annex K – Communications
Planning (Call Lists &
Rosters)
County of Fairfax
Continuity of Operations Planning
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11. Using Transition Template
Annex F – Lines of
Succession
New Plan Section Titled:
Orders of Succession &
Delegated Authorities
Annex G – Delegations of
Authority
County of Fairfax
Continuity of Operations Planning
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12. Using Transition Template
Annex C – Alternate Facility New Plan Section Titled:
Locations Facility Locations
Facilities Management Department Assistance
Agency Responsibilities
New Plan Section Titled:
Existing Logistics & Go Kits
Essential Equipment &
(Parts)
Resources
County of Fairfax
Continuity of Operations Planning
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13. Using Transition Template
Annex D – Go Kits
Annex E – Vital
Records/Databases (Parts)
New Plan Section Titled:
Annex H – Mission Critical Technology
Critical Systems Assets & Systems
Annex K – Alternate
Communications Methods
County of Fairfax
Continuity of Operations Planning
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14. Using Transition Template
New Plan Section Titled:
Annex I – Logistics (Parts) Interdependent
Agencies, Vendors &
Contractors
 Agency Specific Information in COOP Plans
 Use DPSM Website for County Contracts
 http://infoweb…/dpsm/docs/missioncritical.pdf
 Add Your Agency Critical Contracts
County of Fairfax
Continuity of Operations Planning
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15. Revised Template
 Existing Template Will Terminate Use in 2013
 Transition Template Implementation
Simplify Plan Maintenance & Testing
Compliant with Federal Grant Agency Guidelines
Transfer to WebEOC Boards
Better Information Sharing During Activations
Gradual Implementation as Plans are Revised/Updated
Full Countywide Implementation in 2013
County of Fairfax
Continuity of Operations Planning
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16. Priorities for Rest of 2012
 Agency Technical Assistance for Plan Completion
 Prepare for Transition Template
 Update & Consolidate Agency Annexes
 Review Agency Roles & Responsibilities for CEX Priorities
 Alignment with Other Emergency Planning & Response Plans
Complete All Plans to Achieve Green Status
County of Fairfax
Continuity of Operations Planning
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17. ?
Questions
County of Fairfax
Continuity of Operations Planning
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