Poster presentation delivered to European Association for Health Information and Libraries (EAHIL) Workshop, 2-5 June 2009, Dublin. 2009-06-02.

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Riding the wave : capitalising on the benefits of developing a
Title collaborative policy
Author(s) Collery, Jennifer
Publication 2009-06-02
Date
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2. Riding the wave:
Capitalising on the benefits of
developing a collaborative policy
Jennifer Collery, UCD Library
Background
UCD Library’s strategic plan in 2008 identified the need to create individual Information Resources Policies for each of it’s 35
Schools. The individual policies aimed to reflect the strategic teaching, learning and research priorities of each School. The
School of Medicine and Medical Sciences (SMMS) and the School of English, Drama and Film agreed to come on board as
partners in a pilot to develop the first two policies. This poster details how the policy was developed with UCD School of Medicine
and Medical Sciences.
The object was to have a jointly created policy document accurately describing how Information Resources, both print and
electronic are managed, selected and promoted. Also, how these resources support teaching, learning and research, while
displaying services on offer from the Library of particular relevance to the School.
The resulting policy includes a description of the relationship between the School and the Library, the user group, the scope of
the collection, school research interests, resources available under IReL, library budget allocations, as well as areas for
development.
The Team
Medical Liaison Librarian
School Library Liaison Representative
Facilitated SMMS input and
Communicated teaching, learning and
ensured that School strategy and
research strategy of the School as well
aims were accurately reflected in
as School and user profile.
policy document.
Project Manager Deputy Head Science,
Drove project, created Technology & Medicine (Library)
collaborative framework and Advisor on Library strategic long
rolled-out policy development. term plans.
5. Policy posted on website of
SMMS and Library.
4. Group approved final
Information Resources Policy.
TWO MONTH 1. Collaborative team assembled
COLLABORATIVE and project outlined.
3. Team collaborated on content PROCESS
and structure of policy document.
2. Initial framework policy
presented to team.
Benefits: Organisational Benefits: Professional
•Create collaborative relationship between •Created personal links within the School
School and Library
•Contemporary description of collection •Experience in joint policy development
•Communicate policy to a wider audience •Chance to promote library resources
•Manage library resources proactively
•Developed core liaison skills by acting as
•Enable processes for strategic planning a conduit between School and Library
•Formulate clear picture of School requirements
Future Applications
•A referral document for collection development •Basic policy document to be used as template
•A process framework to be mapped to other schools •Building block for further collaborative projects
With thanks to the project team Valerie Kendlin, Peter Hickey, and Dr. Jason Last for their input
Contact Details: Jennifer Collery, UCD Library, Dublin 4, Ireland Email: jennifer.collery@ucd.ie