Cataloging with RDA - Western New York Library Resources Council
1. Cataloging with RDA: An Overview
Emily Dust Nimsakont
WNYLRC Lunchtime Learning
October 22, 2010
2. Overview
• What is RDA?
• Basics of FRBR and FRAD
• Differences from AACR2
• Changes to MARC format
• Publication and pricing information
• Timeline for testing
• How can you prepare for RDA?
• Resources
3. RDA is…
• New cataloging code to replace AACR2
• A content standard
• Designed to be used online
4. RDA is not…
• A display standard
• An encoding standard
5. Who is responsible for the
development of RDA?
Joint Steering Committee for Development of RDA (JSC)
consists of representatives from:
• American Library Association
• Australian Committee on Cataloguing
• British Library
• Canadian Committee on Cataloguing
• Chartered Institute of Library and Information
Professionals
• Library of Congress
http://rda-jsc.org/rdafaq.html
6. Why a new cataloging code?
• RDA is:
– Designed for describing all types of resources
– Designed to be more flexible in an international
setting
– Designed to make it easier for library data to
interact with other bibliographic data
7. Basics of FRBR
Functional
Requirements for
Bibliographic
Records
• Conceptual model developed by the International Federation
of Library Associations and Institutions (IFLA)
• Entity-relationship model
• Based on user tasks
9. Basics of FRBR
Entities
• Group 1
– Entities that are products of intellectual or artistic endeavor
– Work, Expression, Manifestation, Item
• Group 2
– Entities responsible for intellectual or artistic endeavor
– Person, Corporate Body, Family
• Group 3
– Entities that are subjects of intellectual or artistic endeavor
– Concept, Object, Event, Place
10. Basics of FRBR
Relationships
FRBR is based on relationships between entities, both those in
different groups and those in the same groups
12. Basics of FRAD
Functional
Requirements for
Authority
Data
• Conceptual model developed by the International Federation
of Library Associations and Institutions (IFLA)
• Entity-relationship model
• Based on user tasks
14. Differences from AACR2
• Structure
– AACR2 is organized by classes of materials
– RDA has overarching principles that are applicable
to all materials
15. Differences from AACR2
• Structure
– AACR2
• Part I – Description
• Part II – Headings, Uniform Titles, and References
– RDA
• Recording attributes
• Recording relationships
16. Differences from AACR2
• RDA Structure – Recording Attributes
– Section 1 – Recording Attributes of Manifestation
and Item
– Section 2 – Recording Attributes of Work and
Expression
– Section 3 – Recording Attributes of Person, Family,
and Corporate Body
– Section 4 – Recording Attributes of Concept,
Object, Event, and Place
17. Differences from AACR2
• RDA Structure – Recording Relationships
– Section 5 – Recording Primary Relationships Between a
Work, Expression, Manifestation, and Item
– Section 6 – Recording Relationships to Persons, Families,
and Corporate Bodies Associated with a Resource
– Section 7 – Recording Subject Relationships
– Section 8 – Recording Relationships Between Works,
Expressions, Manifestations and Items
– Section 9 – Recording Relationships Between Persons,
Families, and Corporate Bodies
– Section 10 – Recording Relationships Between Concepts,
Objects, Events, and Places
18. Differences from AACR2
• Authority data instructions included in RDA
– Special coded dates
– Associated place
– Address
– Field of activity
– Affiliation
– Occupation
– Gender
– Family information
– Associated language
19. Differences from AACR2
• Terminology
AACR2 RDA
area element
main entry authorized access point
added entry access point
uniform title preferred title for a work
heading authorized access point
see references variant access points
20. Differences from AACR2
• Categorization of resources
– AACR2 has GMDs
– RDA has media type, carrier type, and content
type
21. Differences from AACR2
• Categorization of resources
GMDs
cartographic material
music
text
filmstrip
motion picture
slide
transparency
electronic resource
microform
sound recording
videorecording
22. Differences from AACR2
• Categorization of resources
GMDs
cartographic material
music
text
filmstrip
motion picture
slide
transparency
electronic resource
microform
sound recording
videorecording
23. Differences from AACR2
• Categorization of resources
GMDs
cartographic material
music
text
filmstrip
motion picture
slide
transparency
electronic resource
microform
sound recording
videorecording
24. Differences from AACR2
• Categorization of resources
GMDs
cartographic material
music
text
filmstrip
motion picture
slide
transparency
electronic resource
microform
sound recording
videorecording
25. Differences from AACR2
• Categorization of resources
cartographic material
music
text
Content Type
cartographic image
notated music
text
26. Differences from AACR2
• Categorization of resources
electronic resource
microform
sound recording
videorecording
Media Type
audio
computer
microform
video
27. Differences from AACR2
• Categorization of resources
filmstrip
motion picture
slide
transparency
Carrier Type
film reel
filmstrip
overhead transparency
slide
28. Differences from AACR2
• Level of description
– AACR2 has first, second, and third levels of
description
– RDA has core elements and other elements
29. Differences from AACR2
AACR2 first level of description
– title proper
– first statement of responsibility
– edition statement
– material specific details
– first publisher, etc.
– date of publication, etc.
– extent of item
– notes
– standard number
30. Differences from AACR2
RDA core elements
– title proper
– first statement of responsibility
– designation of edition
– designation of a named revision of an edition
– numbering of serials
– scale of cartographic content
– first place of publication
– first publisher’s name
– date of publication
– title proper of series/subseries
– numbering within series/subseries
– identifier for the manifestation
– carrier type
– extent
31. Differences from AACR2
• Sources of information
– AACR2 specifies a chief source of information for
each class of material
– RDA divides resources into three categories and
specifies a preferred source of information for
each:
• one or more pages, leaves, sheets, or cards
• moving images
• other resources
32. Differences from AACR2
• Transcription
– Abbreviation
• AACR2: abbreviations used in some transcribed
elements
• RDA: abbreviations in transcribed elements permitted
only if abbreviations appear on the source
Example:
Appears on item as: Second edition
AACR2: 2nd ed.
RDA: Second edition
33. Differences from AACR2
• Transcription
– Inaccuracies
• AACR2: inaccuracies corrected within transcribed
elements
• RDA: inaccuracies should be recorded as they appear
on the source
34. Differences from AACR2
Appears on item: A mutli-agency study…
AACR2: A mutli-agency [ i.e. multi] study…
RDA: A mutli-agency study…
Use an added entry for correct spelling.
35. Differences from AACR2
• Spell out more words instead of using
abbreviations
– pages instead of p.
– illustrations instead of ill.
– volumes instead of v.
36. Differences from AACR2
• Statement of Responsibility
– AACR2 - Rule of three
– RDA – transcribe statement of responsibility as
found, regardless of number
• Optional omission instructions
37. Differences from AACR2
… / by Nancy Drew, Bess Marvin, George Fayne,
and Ned Nickerson.
Optional omission:
… / by Nancy Drew [and three others].
Notice: … [et.al.] is not used
38. Differences from AACR2
• Publication information – two or more places
of publication
– AACR2 – give the first named place and the first
place in the country of the cataloging agency
– RDA – give the first named place, regardless of
country
39. Differences from AACR2
• Unknown publication information
– AACR2: use s.l. or s.n.
– RDA: use [Place of publication not identified] or
[publisher not identified]
40. Differences from AACR2
• Books of the Bible
– Old and New Testaments should be spelled out,
not abbreviated O.T. and N.T.
– Access points for individual books of the Bible
should use the name of the book immediately
following “Bible”
41. Differences from AACR2
AACR2: Bible. O.T.
RDA: Bible. Old Testament.
AACR2: Bible. OT. Song of Solomon.
RDA: Bible. Song of Solomon.
42. Differences from AACR2
• “AACR2 vs. RDA”
• Presentation by Tom Delsey
– ways in which RDA differs from AACR2
– http://presentations.ala.org/images/1/10/LLL-
Delsey-ALA2009.ppt
43. Differences from AACR2
• “Changes from AACR2 to RDA: A Comparison
of Examples”
• Presentation by Adam L. Schiff, University of
Washington
– Examples of changes from AACR2 to RDA
– http://faculty.washington.edu/aschiff/BCLAPresen
tationWithNotes-RevAug2010.pdf
45. Changes to MARC Format
• New code in LDR/18 (Descriptive Cataloging Form)
and new code in 040
• Enter media terms in 336, 337, & 338, not 245 $h
• New authority fields
46. Changes to MARC Format
• LDR/18 - Descriptive Cataloging Form (Desc)
– i – ISBD
• 040
– $e rda
47. Changes to MARC Format
• Content type
– 336 field
• use term in $a or code in $b
• $2 rdacontent
MARC Code List for Content Types:
http://www.loc.gov/standards/valuelist/rdacontent.html
48. Changes to MARC Format
MARC Code List for Content Types:
http://www.loc.gov/standards/valuelist/rdacontent.html
RDA Content Terms 336
$a
MARC Codes for RDA
Terms
336 $b
text txt
notated music ntm
two-dimensional moving
image
tdi
three-dimensional form tdf
cartographic image cri
computer program cop
49. Changes to MARC Format
• Media type
– 337 field
• use term in $a or code in $b
• $2 rdamedia
MARC Code List for Media Types:
http://www.loc.gov/standards/valuelist/rdamedia.html
50. Changes to MARC Format
MARC Code List for Media Types:
http://www.loc.gov/standards/valuelist/rdamedia.html
RDA Media Terms 337
$a
MARC Codes for RDA
Terms
337 $b
audio s
computer c
microform p
unmediated n
video v
projected g
51. Changes to MARC Format
• Carrier type
– 338 field
• use term in $a or code in $b
• $2 rdacarrier
MARC Code List for Carrier Types:
http://www.loc.gov/standards/valuelist/rdacarrier.html
52. Changes to MARC Format
MARC Code List for Carrier Types:
http://www.loc.gov/standards/valuelist/rdacarrier.html
RDA Carrier Terms
338 $a
MARC Codes for RDA
Terms
338 $b
audio disc sd
online resource cr
videodisc vd
volume nc
overhead
transparency
gt
computer disc cd
53. Changes to MARC Format
• Example: music CD
336 _ _ $a performed music $2 rdacontent
337 _ _ $a audio $2 rdamedia
338 _ _ $a audio disc $2 rdacarrier
54. Changes to MARC Format
• Example: print monograph
336 _ _ $a text $2 rdacontent
337 _ _ $a unmediated $2 rdamedia
338 _ _ $a volume $2 rdacarrier
55. Changes to MARC Format
• New Authority Fields
• http://www.loc.gov/marc/authority/ad1xx.html
– 046 – Special coded dates
– 370 – Associated place
– 371 – Address
– 372 – Field of activity
– 373 – Affiliation
– 374 – Occupation
– 375 – Gender
– 376 – Family information
– 377 – Associated language
56. Changes to MARC Format
• There are RDA records in OCLC’s database
– Command line search = dx:rda
57. Changes to MARC Format
• Examples in Library of Congress online catalog
– http://catalog.loc.gov
61. Online RDA Toolkit Information
What does the RDA Toolkit include?
• RDA instructions (searchable and browseable)
• Views of RDA content by table of contents and by
RDA element set
• AACR2 Rule Number Search of RDA instructions
• Workflows, mappings, examples
• Full text of AACR2 with links to RDA
http://rdatoolkit.org
62. Online RDA Toolkit Information
• RDA Toolkit at http://www.rdatoolkit.org
• Subscription prices
– $195 per year for solo-user environment
– $325 per year for multi-user environment, one
user at a time
– Additional concurrent users
• 2-9 concurrent users, $55 per additional user
• 10-19 concurrent users, $50 per additional user
• 20+ concurrent users, $45 per additional user
63. Online RDA Toolkit Information
RDA Toolkit: A Guided Tour
– Webinar offered by ALA Publishing
– February 2010
– http://www.rdatoolkit.org/training/guidedtour
RDA Toolkit: What’s New Since August
– Free webinars to be held on November 10 & 11,
2010
– http://www.rdatoolkit.org/calendar
64. RDA in Print
• RDA and its Element Set View are available in
loose-leaf format
– RDA = $150
– RDA Element Set View = $125
65. Timeline for Release and Testing
• June 2010 – RDA released
• Release date until August 31, 2010 – open-
access period
• Release date – testing by national libraries
(and test partners) began
66. Testing by National Libraries
• Library of Congress
• National Library of Medicine
• National Agricultural Library
• Selected test partners are participating
http://www.loc.gov/bibliographic-future/rda/test-partners.html
67. Timeline for Testing
Library of Congress
“June 22, 2010: Public release of RDA Toolkit.
July 1-September 30, 2010: Test partners use this three-month period to become
familiar with the content of RDA and with navigating the RDA Toolkit.
October 1-December 31, 2010: Test partners produce records in the test and share
them with the US RDA Test Coordinating Committee.
January 1-March 31, 2011: The US RDA Test Coordinating Committee analyzes the
results of the test and prepares its report to the management of the three national
libraries.
The report will be shared with the US library community.”
- from http://www.loc.gov/bibliographic-future/rda/timeline.html
68. Library of Congress Documentation for
RDA Test
http://www.loc.gov/catdir/cpso/RDAtest/rdatest.html
69. How can you prepare for RDA?
• Become familiar with RDA terminology
• Keep up with developments
– RDA-L discussion list
• Watch for the results of Library of Congress
testing
• Look at sample RDA records
• Talk with other colleagues
• Ask your ILS vendors how they will adapt their
systems
70. RDA Resources
• Understanding FRBR: What It Is and How It Will Affect Our
Retrieval Tools, edited by Arlene G. Taylor
• FRBR: A Guide for the Perplexed, by Robert L. Maxwell
• Functional Requirements for Authority Data: A Conceptual
Model, edited by Glenn E. Patton
• Functional Requirements for Bibliographic Records, Final
Report
http://archive.ifla.org/VII/s13/frbr/frbr_current_toc.htm
71. RDA Resources
• Joint Steering Committee for Development of RDA -
http://www.rda-jsc.org/rda.html
• RDA Toolkit – http://www.rdatoolkit.org
• RDA Toolkit: A Guided Tour -
http://www.rdatoolkit.org/training/guidedtour
• RDA draft - http://www.rdatoolkit.org/constituencyreview/
• RDA-L discussion list - http://www.rda-jsc.org/rdadiscuss.html
• Introducing RDA: A Guide to the Basics by Chris Oliver
• The RDA Primer: A Guide for the Occasional Cataloger by Amy
Hart
72. RDA Resources
• MARC Code List for Content Types -
http://www.loc.gov/standards/valuelist/rdacontent.html
• MARC Code List for Media Types -
http://www.loc.gov/standards/valuelist/rdamedia.html
• MARC Code List for Carrier Types -
http://www.loc.gov/standards/valuelist/rdacarrier.html
• RDA in MARC - http://www.loc.gov/marc/RDAinMARC29.html
73. RDA Resources
• Sample RDA records -
http://www.sla.org/PDFs/SLA2009/2009_rdaexamples.pdf
• Library of Congress Documentation for the RDA Test -
http://www.loc.gov/catdir/cpso/RDAtest/rdatest.html
• AACR2 vs. RDA -
http://presentations.ala.org/images/1/10/LLL-Delsey-
ALA2009.ppt
• Changes from AACR2 to RDA: A Comparison of Examples -
http://faculty.washington.edu/aschiff/BCLAPresentationWith
Notes-RevAug2010.pdf
Since one hour is a very short time to cover all the important things about RDA, I will touch on the highlights, and I will be referring to resources that I have found helpful. Since RDA is still very much in flux, one of the best things you can do to prepare is to be aware of resources and keep reading up on it.
International Standard for Bibliographic Description
E-R models define entities, list their attributes, and identify relationships between entities
The FRBR user tasks are: to find entities that correspond to the user's search criteria , to identify an entity (i.e., to confirm that the entity described corresponds to the entity sought, or to distinguish between two or more entities with similar characteristics) , to select an entity that is appropriate to the user's needs (i.e., to choose an entity that meets the user's requirements with respect to content, physical format, etc....), and to acquire or obtain access to the entity described (i.e. to acquire an entity through purchase, loan, etc., or to access an entity electronically...)
11
The user tasks in FRAD are: find entities corresponding to stated criteria, identify an entity as being the one sought (or validate the form of name to be used for a controlled access point), contextualize (or place a person, corporate body, etc., in context – clarify the relationship between two or more of them), and justify the authority data creator’s reason for choosing the name or form of name on which an access point is based. The draft of RDA uses clarify and understand instead of contextualize and justify, but I believe this will be changed when the final version is released.
Both rules are divided into description and access – in RDA, recording attributes is description, and recording relationships is access.
RDA will also have several appendices that deal with things like capitalization, abbreviations, and an appendix of examples.
RDA does not specify how this data should be recorded; for now, we will document this information in authority records.
A phrase you will hear a lot is “RDA element set”, which is a list of all the RDA elements - like a dictionary or glossary for RDA elements.
The categorization of resources is one area where there are actually new elements, not just new terminology.
Some terms refer to content type
Some terms refer to carrier type
Some terms refer to media type
Generally, RDA is much more focused on transcribing things as they appear on the source. “Take what you see” is kind of the rule of thumb.
For inaccuracies, the correct form is provided either in a note or in a variant access point if considered to be important for access.
Tom Delsey is an information modeling consultant who was the editor of RDA during its development from 2005-2009
If you really want to get a handle on specific changes, I would greatly recommend looking at this presentation. There are other things that I haven’t even touched on here – publication area, etc.
Included in MARC updates 10 and 11, they are in red if you go to the LOC MARC documentation
New code used in the leader in character position 18. Subfield e is used for description conventions
There are different categories of carrier terms – audio, computer, microform, microscopic, projected image, stereographic, unmediated, video, and unspecified.
“The 046 and 3XX fields contain additional information about characteristics of the heading entities in fields 100-185.”
The RDA draft is available in PDF formats (this was made available in 2008). I did not mention this earlier.
RDA in MARC is another LOC resource that I don’t think I mentioned earlier.
I will be sending out a link to an evaluation form.