student guide for student employment office at columbia college

1. Student Quick Guide:
Work On-campus

2. General Eligibility Requirements
• Be enrolled for at least 6 credit hours in a degree program
• Federal Work-Study and International students must be enrolled
full-time
• Have identification documents:
Typically used - U.S. Passport, or
Social Security Card and a Current Driver's License/or
State ID
• Permanent Residents must show their alien registration document
(green card)
• International students must have a valid passport, F1 Visa, and
I-20.
• International students who do not have a social security card
must apply for one when hired

3. Looking for On-campus Jobs
• View job openings posted on ColumbiaWorks
• Submit a resume and completed application through
ColumbiaWorks to apply for jobs on campus
• Your application will be sent to the department
contact person listed on the job posting
• The department will arrange a job interview if you
are selected as a candidate for the job
• The department, not Student Employment, hires
students for available jobs.

4. Hiring Process
• Arrange a work schedule that does not conflict with
your classes
• Your supervisor will complete your Work
Authorization form online
• Never worked on campus? Before you start working,
bring your “identification documents” to Student
Employment to be placed on payroll
• Also bring a voided check or ACH letter from your
bank with the bank’s routing number and your
account number
• You receive your check through direct deposit. The
Payroll Office will assist you if you don't have a
checking or savings account

5. Hiring Process (continued)
• International students who don’t have a social
security number, must take letters from the
Assistant Dean of International Student Affairs
and Student Employment to the Social Security
Administration to apply for a social security card
• International students are not paid until the
social security card is issued.
• Federal and state taxes will be taken out of your
paycheck based on how you complete the W-4 tax
withholding forms
• Student Employment processes students for payroll
Monday - Thursday from 10am to 3pm

6. Summer Employment
• Your supervisor will evaluate your job performance at the end
of the Spring semester and notify you if you are rehired for the
Summer
• Students must be enrolled for the Summer or registered for the
Fall for at least 6 credit hours
• Social Security tax (FICA) will be deducted from your earnings
if you are not enrolled for the summer
• Your supervisors will inform you if you will work more than 20
hours a week during the Summer
• Federal Work-Study funds are limited
• Summer Federal Work-Study earnings may be used as a resource
for the next semester
• Speak with Student Financial Services concerning summer Federal
Work Study

7. On the Job
• Review your work authorization and job description with your
supervisor to make sure you are on payroll and understand your
job duties
• Be eager to learn, and dress appropriately for the office
• Report to work on time and always inform your supervisor if you
will be late or absent
• Know that you can be terminated for repeated tardiness,
absenteeism, or poor job performance
• Your supervisor will evaluate your job performance at the end
of the spring semester or the end of your employment
• Know that you cannot work in more than one on-campus job at the
same time
• All student employees are required to read this handy
Student Employment Guide

8. Work Schedule
• You and your supervisor will determine your work
schedule
• You cannot work more than 8 hours a day
• Student Workers and Federal Work-Study students
cannot work more than 20 hours a week
• Students hired in hourly part-time jobs may work up
to 30 hours a week
• You will only be paid for hours you work. You will
not be paid for vacation time, sick time, holidays,
or a lunch hour

9. Work Schedule (continued)
• Your earnings are not applied to your tuition and
fees
• You will be paid on the 1st and 15th of each month
through direct deposit
• Your supervisor should explain how your work hours
will be documented (sign in sheets, online, etc.)
• Your supervisor is also responsible for submitting
your time to Payroll each pay period per the
"timesheet due date" listed on the hourly Payroll
Schedule
• Know who can enter your time if your supervisor is
not available when the timesheet is due.