2. Overview
● Archived Email: Personal vs Business
● Why Archiving Emails Is Important
● Risks Involved In Not Archiving Emails
● Different Ways To Go About Archiving Emails
3. Archived Email: Personal vs Business
Personal Business
● Stores & backs up email safely ● Stores & backs up email safely
● Usually leaves emails on server ● Moves messages to archive to
● May not be necessary free up space on server
● Absolutely necessary
4. The Importance Of Archived Email
● Archived email is safely stored for future reference
● Frees up space on server, allowing server to operate more smoothly
● Archived emails are stored in a compressed format to save even more
space
● Failure to provide an email document for compliance or litigation pur-
poses could result in astronomical fines
● Courts and government require businesses to keep emails for an un-
defined amount of time
● Emails provide documented proof of important information which may
be useful at a later date
5. How Email Archiving Works
The diagram below shows a sample of how some archiving emails solutions
work. Provided by MessageSolution*
6. Risk Of Not Archiving Emails
● Failure to archive emails could result in servers not working efficiently
● There have been cases where companies have been fined in the billions
for failure to produce email documents
● Without an email archive, companies are forced to either delete emails or
buy more server space, which can be very costly
● Businesses could face major legal consequences for failure to provide
documents
●
7. There are 2 main ways to archive email:
In House Solutions Hosted Solutions
● Archive stored on server within ● Archive outsourced to third party
company itself for storage
● Maintained by company's own ● Accessible by administrators online
employees for greater security ● Less expensive – Company does
● More expensive – Company must not need to pay for maintenance
purchase archiving solution, server and updates, as third party handles
to run it on, and IT staff for everything
maintenance
8. Recommendation
As you can see, it is very important for businesses to archive emails for various
reasons. Whether you choose to host your own email archiving system or pay
someone else to do it for you, it is absolutely necessary for the company's own
well being. For more information on archived email or to find an email
archiving solution that is right for you, please visit us on the web at
http://email-spam.info/archived-email/
Thank you for reading!
