1. E-CHECKIN Johmine Coertzen Gold Fields Library Vaal University of Technology Tel (016) 950 9057 E-mail:johmine@vut.ac.za 9 September 2010

2. “It takes a village to create and manage electronic resources”

4. Preparation

5. Pre-checkin

6. Process

7. Problems encountered

8. Successes

9. Challenges

12. The serials vendor obtained the following from an organization to be able to send the EPS (Electronic Packing Slips) file:

13. the IP address for your system’s E-Checkin server login page;

14. the user name;

16. E-checkin change from none to True (y).

17. Mediatype from no meaning to Print (p).

18. UPDCNT change to Increment (i).

20. Pre-Check In Before the shipment can be processed, it is important to check that the checkin records have expected checkin boxes in order to be able to check the records in. Very important is to check if all journal titles have their ISSN in the bibliographic record to be able to download the files.

22. Change to Serials Checkin; * Choose journal type (Print, All, Electronic) (Most of the times you click on ALL); * Select the EPS file; * Select E-checkin.

23. Example of the EPS file

27. The files did not read over properly. I discovered that the UPDCNT field had to be changed to I for (Increment). When this was done, the records read over very well.

28. Records that do not read over, are the 0000-0000 ISSN records. These are mostly South African titles with no ISSN’s. Sometimes an international title does not read over. This is due to the ISSN on the record and the ISSN on the EPS file that differs from each other.

29. If the checkin boxes are full, the ESP file cannot read over. Make sure that you check at least twice a year to see if there are enough checkin boxes for your records.

30. If periodicals were checked in manually, the ESP file would not read over – not a problem, but know why some of the ESP files do not read over.

32. Successful Venture.