Professional catalogers in an academic library have professional responsibilities in librarianship, scholarship, and services to the library, institute, and professional organizations. However, whatever the catalogers do have to be in alignment with strategic directions of the academic library, and contribute to its institutional effectiveness. This presentation uses several projects from Georgia Tech Library as examples to illuminate the subject matter on the role cataloger in the 21st century academic library. It first discusses the role of cataloger in assisting the removal of print collections out of GT Library building and creating a seamless collection with Emory resources in EmTech Library Services Center (LSC). It then discusses the role of cataloger in cataloging and metadata management from the perspectives of resource discovery, data curation, repository services, eResearch archive, and digitization.

1. The Role of the Cataloger in the
Twenty-First-Century Academic
Library
Amanda Xu
Candidate for Metadata Librarian and Cataloging
Unit Head
At Georgia Tech Library
Feb. 12, 2014
1

2. The Role of Cataloger in the Academic
Library (1)
2

3. Role of Cataloger in an Academic Library (2)
Source: GT Library’s job posting for Metadata Librarian & Cataloging Unit Head
http://www.library.gatech.edu/about/jobs.php#meta
3

4. Twenty-First-Century Academic
Library Defined (1)
GT Library defines the technological research
library of the 21st century as the “gathering place”
that cultivates “students’ intellectual inquiry,”
develops their “critical thinking skills, promotes
academic discourse, and fosters lifelong learning
and knowledge enhancement“. “The Library is
integral to the retention and overall success of
Georgia Tech students.”
“For faculty and researchers, the Library’s
priority is to enrich their teaching, research and
learning, and contribute to their knowledge
advancement and research output by providing
resources and services that meet their needs.”
Source: Georgia Tech Library Strategic Plan 2013-2016
https://smartech.gatech.edu/bitstream/handle/1853/49353/Library%20and%20Information%20Center%20Strategic%20Plan%2c%2020
13-2016.pdf?sequence=1
4

5. Twenty-First-Century Academic
Library Defined (2)
Source: http://renewal.library.gatech.edu/
5

6. The Role of Cataloger in the 21st Century Academic
Library
CATALOGING FOR MOVING
PRINT COLLECTIONS INTO
OFFSITE SERVICE FACILITY
6

7. Cataloging for Moving Print Collections
Into Offsite Service Facility Defined
Cataloging for Moving Print Collections into Offsite
Service Facility requires to track the physical item from
the time the item being identified, labeled, and
removed out of the library building to the time the item
being shipped, shelved, and maintained in offsite
service facility.
At the same time, it requires to update the item’s
associated cataloging records in various library online
catalogs in collaboration with stake holders of the
project.
7

8. Various Online Catalogs
Source: Research Guides. College of Computing. Books and eBooks. Available:
http://libguides.gatech.edu/content.php?pid=78752&sid=1172509
8

9. Collection Retention Agreement (1)
Source: http://www.aserl.org/wp-content/uploads/2012/01/ASERL_TRLN_Create_Archiving_Partnership.pdf
9

10. Collection Retention Agreement (2)
10

11. Collection Retention Agreement (3)
Source: http://www.aserl.org/programs/gov-doc/program-overview/
11

12. Retrospective conversion of non-RDA records
12

13. Example of Bib/Hld/Item Record Display in Classic GT Catalog
13

14. Example of Bib/Hld/Item Record Display in GT VuFind Catalog (1)
14

15. Example of Bib/Hld/Item Record Display in GT VuFind Catalog (2)
15

16. Example of Bib/Hld/Item Record Display in GT VuFind Catalog (3)
16

17. Example of Bib/Hld/Item Record Display in Classic GIL Universal Catalog
17

18. Example of Bib/Hld/Item Record Display in GIL-Find Universal Catalog (1)
18

19. Example of Bib/Hld/Item Record Display in GIL-Find Universal Catalog (2)
19

20. Example of Bib/Hld/Item Record Display in Quick Search
20

21. Cataloging for Moving Print Collections Into Offsite Service Facility (1)
21

22. Cataloging for Moving Print Collections Into Offsite Service Facility (2)
22

23. Cataloging for Moving Print Collections Into Offsite Service Facility –
The Role of Cataloger in the 21st Century Academic Library



Develop and implement
procedures for moving print
collections into Offsite
Service Facility;
Supervise staff and
manage the work for
cataloging, physical
processing, batch loading,
and database maintenance
for print collections
relocated to Offsite Service
Facility and integrated with
Emory Libraries’
collections;
Serve as the lead in
exploring innovative tools
and methods in
streamlining the processes
for the project;




Provide leadership,
training, and expertise in
cataloging resources in all
formats;
Prepare records for i)
Offsite Service Facility, ii)
Inhouse digitization, iii)
ASERL Cooperative
Journal Retention Project,
iv)ASERL Collaborative
Federal Depository
Program, v) Retrospective
conversion, vi) Withdrawn
materials, etc.;
Solve cataloging problems;
Collaborate with
stakeholders of the joint
projects.
23

24. The Role of Cataloger as Metadata Librarian in the 21st
Century Academic Library
METADATA IN
RESOURCE DISCOVERY
24

25. Resource Discovery – Typical Search
Interface
Source: http://www.library.gatech.edu/
A single search box for
searching, browsing,
discovery and delivery
of all kinds of library
resources in multiple
arrays of formats, e.g.
books, articles, media,
etc. through a unified
index associated with
Web-scale discovery
service
25

26. Resource Discovery – Content Sources (1)
Discovery
26

27. Resource Discovery – Content Sources (2)
27

28. Resource Discovery – Content Sources (3)
28

29. Resource Discovery – Stakeholders (NISO
RP-19-201x)
29

30. Resource Discovery – Metadata
Schema (NISO RP-19-201x)
30

31. Resource Discovery – Metadata
Elements(NISO RP-19-201x)
31

32. Resource Discovery – Metadata
Elements(NISO RP-19-201x)
32

33. Resource Discovery – Content
Coverage (NISO RP-19-201x)
33

34. Metadata in Resource Discovery – The Role of
Cataloger as Metadata Librarian in the 21st
Academic Library
1. Understand what content sources and coverage are,
and how metadata aggregated from multiple sources
impacts i) collocation of resources by facets; ii) user
interface interactions; iii) fairness of linking; iv)
relevancy ranking of the discovery service and other
discovery tools.
2. Define metadata strategy and collaborate with
stakeholders of the discovery service and other
discovery tools to i) conform to metadata standards
and ii) ensure metadata quality and consistency for
search result processing , query processing, linking
resolutions, metric reporting, views and other
features.
3. Provide leadership in pursuing new opportunities for
resource management, access and discovery.
34

35. Metadata Issues in Resource Discovery (1)

Search results
refinement and display
◦ Limit to scholarly (peerreviewed) journals
◦ Limit to catalog only
◦ Limit by publication date
◦ Filter by type
◦ Subject
◦ Language
◦ Publisher
◦ Library location
◦ Collection
◦ Filter by Database






Sort by date and
relevance ranking
Links to full-text
articles, citations, holdin
g libraries, etc. via
OpenURL and linking
resolution services, etc.
Automatic query
expansion
Permalink and bookmark
Citation management
Reporting (e.g. usage
statistics)
35

36. Metadata Issues in Resource Discovery (2)
Does the query expansion expand
your query term with other words
that best capture your search
intent?
36

37. Metadata Issues in Resource Discovery (3)
37

38. Metadata Issues in Resource Discovery (4)
No full text?
38

39. Metadata Issues in Resource Discovery (5)
Initiate OpenURL Link Resolver for full text linking in library catalog
39

40. Metadata Issues in Resource Discovery (6)
How labeling, mapping, merging, indexing,
configuring, and testing are done for
content types by the discovery service?
Which content type is done better, e.g.
journal articles vs. conference proceedings
for result set rendering, linking resolution,
etc.? Need testing by each type?
40

41. Metadata Issues in Resource Discovery (7)
Computer software -> hit count 1,215,613
Software ->hit count 165,041
41

42. Metadata Issues in Resource Discovery (8)
Richness in LCSH searchable in Quick Search Advanced Search Mode
42

43. Metadata Issues in Resource Discovery (9)
Browse top LC subject headings using Filter by subject?
43

44. Metadata Issues in Resource Discovery (10)
Does the record count make sense in the
discovery service and local library systems
using title search “Computer”?
44

45. Metadata Issues in Resource Discovery (11)
Does the record count make sense in the
discovery service for collections using title
search “Computer”? Test by collection?
45

46. Metadata Issues in Resource Discovery (12)
Option to exclude a few databases from the db list
46

47. Metadata Issues in Resource Discovery (13)
Duplicate
Duplicate
47

48. Metadata Issues in Resource
Discovery (14)
Duplicate
Duplicate
48

49. Metadata Issues in Resource Discovery (15)
49

50. Metadata Issues in Resource Discovery (16)
50

51. Metadata Issues in Resource Discovery (17)
51

52. Metadata Issues in Resource
Discovery (18)
From a researcher’s perspective,
what the discovery service
renders and delivers ultimately is
the appropriate copies of library
content resources that tie with
researcher’s task completion
assistant.
52

53. Metadata Issues in Resource
Discovery (19)
isPartOf
53

54. Metadata Issues in Resource Discovery (20)
Source: http://datalib.library.ualberta.ca/~humphrey/lifecycle-science060308.doc
54

55. The Role of Cataloger as Metadata Librarian in the 21st
Century Academic Library
METADATA IN DATA
CURATION, INSTITUTIONAL
REPOSITORY, AND ERESEARCH ARCHIVE
55

56. Data Curation Definition
“Data curation is the active and ongoing
management of data through its lifecycle of interest
and usefulness to scholarship, science, and
education. Data curation enables data discovery
and retrieval, maintains data quality, adds value,
and provides for re-use over time through activities
including authentication, archiving, management,
preservation, and representation.”
Source: University of Illinois at Urbana-Champaign. Graduate School
of Library and Information Science. Specialization in Data Curation.
Retrieved from
http://www.lis.illinois.edu/academics/programs/specializations/data_c
uration
56

57. Data Curation Model
Source: DataONE’s Data Life Cycle Model
57

58. Data Curation Model
Source: Strasser, C., Cook, R., Michener, W., & Budden, A. Primer on data management:
what you always wanted to know.
Retrieved from http://www.dataone.org/sites/all/documents/DataONE_BP_Primer_020212.pdf
58

59. Scholarly Communication & Digital
Curation at GT Library
Source: http://www.library.gatech.edu/scdc/data_curation_services
59

60. Assessing Data Curation Needs and
Practices at GT Library 1: Research Data
Source: https://smartech.gatech.edu/handle/1853/48188
60

61. Assessing Data Curation Needs and
Practices at GT Library 2 – Research Data

“Georgia Tech
researchers lack the
guidelines,
resources,
standards, and
policies to properly
care for their
research data“
Source:
https://smartech.gate
ch.edu/handle/1853/
48188

“Researchers
recognize the
importance of
documentation and
metadata, but few
capture this
information
adequately“
(Rolando, L., Doty, C.,
Hagenmaier, W., Valk,
A., & Parham, S. W.,
2013, abstract)
61

62. Assessing Data Curation Needs and
Practices at GT Library 3 – Research Data

“GT Library established
the Research Data
Project Team to
investigate, evaluate,
assess, and
communicate Georgia
Tech researchers' data
practices, processes,
and outputs.”
(Rolando, L., Doty, C.,
Hagenmaier, W., Valk,
A., & Parham, S. W. ,
2013, p. 5)
“Curation of research
data was a natural
extension of Library
curation services and
data curation was
designated as [library’s]
strategic direction.”
 GT Library established
SMARTech, a GT
institutional repository to
support data curation
Source:
https://smartech.gatech.
edu/handle/1853/48188

62

63. Assessing Data Curation Needs and
Practices at GT Library 4 – Research Data
“While librarians and repository staff can create metadata to
support the discoverability of the datasets and can help normalize
the metadata to conform to community standards, researchers
themselves must create much of the usability metadata necessary
for future reuse – they alone have the knowledge and information
that needs to be documented.” (p. 17)
“Georgia Tech should invest in the development of a repository for
research data, both to facilitate wider access to the data and for
preservation. “ (p. 24)
“…compliance with institute policies, legal requirements, and
ethical standards ” (p. 25)
(Rolando, L., Doty, C., Hagenmaier, W., Valk, A.,
& Parham, S. W. , 2013)
Source:
https://smartech.gatech.edu/handle/1853/48188
63

64. Institutional Repository Service
Source: https://smartech.gatech.edu/
64

65. Content Sources: Disciplinary
Metadata for Research Data
Source: http://www.dcc.ac.uk/resources/standards
65

66. Content Sources: Research Data
Formats
Research data can be in physical and
digital formats. The types of research data
produced during each stage of research
processes can be observational,
experimental, simulation, derived or
compiled.
These data can come in many forms:
numerical, text, multimedia, Excel
spreadsheet, SPSS, Matlab (.mat) files,
websites, datasets, databases,
manuscripts, computer software, and
simulation models that can be at the size of
gigabytes to terabytes of data.
The data can be in discipline, instrument
and device specific formats.
Source: http://dmconsult.library.virginia.edu/plan/format-types/
66

67. Purdue Univ. Libraries’ Data Curation
Profiles Toolkit
Source: http://datacurationprofiles.org/
67

68. Purdue Univ. Libraries’ Data
Curation Profiles Toolkit
Carlson, J. (2010). The Data Curation Profiles Toolkit. User Guide.
Purdue University Libraries / Distributed Data Curation Center.
68

69. Purdue Univ. Libraries’ Data Curation
Profiles Toolkit
Source: http://datacurationprofiles.org/download
69

70. Purdue Univ. Libraries’ Data Curation
Profiles Toolkit
Carlson, J. (2010). The Data Curation Profiles Toolkit. User Guide.
Purdue University Libraries / Distributed Data Curation Center.
70

71. Metadata in Data Curation, Institutional Repository &
eResearch Archive – The Role of Cataloger as a
Metadata Librarian in the 21st Century Academic
Library
Learn and lead effort in
representation of data
such as metadata, data
dictionaries, ontologies,
and metadata schemas
being managed and
repurposed
 Serve as metadata
consultant on research
data management
initiatives, including
collaborating with Data
Curation Services and
others to evaluate,
develop and implement
metadata strategy


Develop systems to
ensure the quality and
consistency of metadata
in the discovery service,
institutional repository,
eReserch Archive, and
other core library
systems, including
authority control and
management of
controlled vocabularies
71

72. Metadata Issues in Data Curation &
Institutional Repository 1
72

73. Metadata Issues in Data Curation &
Institutional Repository 2
73

74. Metadata Issues in Data Curation &
Institutional Repository 3
74

75. The Role of Cataloger as a Metadata Librarian in the
21st Century Academic Library
METADATA IN
DIGITIZATION
75

76. GT Archives’ Digital Collections
Source: http://history.library.gatech.edu/
76

77. Images and Description of the Images using DC Metadata in Digital Portal (1)
77

78. Images and Description of the Images using DC Metadata in Digital Portal (2)
78

79. Images and Description of the Images using DC Metadata in Digital Portal (3)
79

80. Images and Description of the Images using DC Metadata in Digital Portal (4)
80

81. The Description of the Lecture and its Associate Files in SMARTech (1)
81

82. The Description of the Lecture and its Associate Files in SMARTech (2)
82

83. The Description of the Lecture and its Associate Files in SMARTech (3)
83

84. The Description of the Lecture in GT Catalog (VuFind Front End) (1)
84

85. The Description of the Lecture in GT Catalog (VuFind Front End) (2)
85

86. Metadata in Digitization – Role of Cataloger
as a Metadata Librarian in the 21st Century
Academic Library


Collaborate with partners
from Archives, Digitization
Team, Scholarly
Communication & Data
Curation Services, and
other units to streamline
and enhance metadata
production
Evaluate, adopt and
implement appropriate
metadata standards and
schemas for multiple digital
resources of various types
and uses residing in
disparate systems

Ensure metadata
interoperability across
digital resources through 1)
conforming to metadata
standards used in libraries,
and 2) implementing
systems for metadata
quality control consistently
across core library systems
86

87. Digitized Collections – Metadata Issues for a
Metadata Librarian in an Academic Library 1
87

88. Digitized Collections – Metadata Issues for a
Metadata Librarian in an Academic Library 2
88

89. Digitized Collections – Metadata Issues for a
Metadata Librarian in an Academic Library 3
89

90. Digitized Collections – Metadata Issues for a
Metadata Librarian in an Academic Library 4
90

91. 91

92. References
Association of Southeastern Research Libraries. ASERL and TRLN create archiving
partnership [Press release]. (2012, January 9). Retrieved from http://www.aserl.org/wpcontent/uploads/2012/01/ASERL_TRLN_Create_Archiving_Partnership.pdf
Association of Southeastern Research Libraries. Overview of ASERL’s collaborative
Federal Depository Program. Retrieved from http://www.aserl.org/programs/govdoc/program-overview/
Blomer, J. and Ginger, K. (2013). NSDL_DC metadata guidelines. Retrieved from
https://wiki.ucar.edu/display/nsdldocs/nsdl_dc
Carlson, J. (2010). The Data Curation Profiles Toolkit. User guide. Purdue University
Libraries / Distributed Data Curation Center.
Carpineto, C., & Romano, G. (2012). A survey of automatic query in information
retrieval. ACM Computing Surveys, 1-50. doi:10.1145/2071389.2071390
Data Management Consulting Group, University of Virginia Library. File formats and
data types. Retrieved from http://dmconsult.library.virginia.edu/plan/format-types/
DCC (Data Curation Center (U.K.)). Disciplinary metadata. Retrieved from
http://www.dcc.ac.uk/resources/standards
Deng, S. (2010). Optimizing workflow through metadata repurposing and batch
processing. Journal of Library Metadata, 10 (4). doi:10.1080/19386389.2010.524862
92

93. References (Continued)
Dietrich, D. (2010). Metadata management in a data staging repository.
Journal of Library Metadata, 10(2-3), 79-98. doi:
10.1080/19386389.2010.506376
Eklund, J. (2012). Cultural objects digitization planning: metadata
overview. VRA Bulletin 38(1), A4.
Georgia Institute of Technology. Library and Information Center.
Collection Acquisitions and Management. (2010). Annual report
2009/2010. Retrieved from http://hdl.handle.net/1853/45440
Georgia Institute of Technology. Library and Information Center. Archives
Digital Portal. Retrieved from http://history.library.gatech.edu/
Georgia Institute of Technology. Library and Information Center. Data
Curation Services. (2014). Retrieved from
http://www.library.gatech.edu/scdc/data_curation_services
Georgia Institute of Technology. Library and Information Center. Library
fact sheet 2009. Retrieved from
http://library.gatech.edu/about/FactSheet2009.pdf
Georgia Institute of Technology. Library and Information Center. (2014).
Research Guides. College of Computing. Books and eBooks. Retrieved
from http://libguides.gatech.edu/content.php?pid=78752&sid=1172509
93

94. References (Continued)
Georgia Institute of Technology. Library and Information Center. (2014). Job
opportunities: metadata librarian & cataloging unit head. Retrieved from
http://www.library.gatech.edu/about/jobs.php#meta
Georgia Institute of Technology. Library and Information Center. (2014).
Georgia Tech Library Renewal Project. Retrieved from
http://renewal.library.gatech.edu/
Georgia Institute of Technology. Library and Information Center. (2014).
SMARTech: Scholarly Materials and Research at Tech. Retrieved from
https://smartech.gatech.edu/
Humphrey, C. (2006). E-Science and the life cycle of research. Retrieved from
http://datalib.library.ualberta.ca/~humphrey/lifecycle-science060308.doc
KBART Phase II Working Group. (2013). Knowledge bases and related tools
(KBART): recommended practice (NISO RP-9-201x).
Meyer, E. T., Madson, C., & Fry, J. (2010). Digital resources and the future of
libraries. In W. H. Dutton & P. W. Jeffreys (Eds.), World wide research: Reshaping
the sciences and humanities, (pp. 83-97). Cambridge, MA: The MIT Press.
Minervaeurope, T.G. (2008, Sept.). MINERVA technical guidelines for digital
cultural content creation programmes: version 2.0. Retrieved from
http://www.minervaeurope.org/publications/MINERVA%20TG%202.0.pdf
94

95. References (Continued)
Myntti, J., & Cothran, N. (2013). Authority control in a digital repository: preparing
for linked data. Journal of Library Metadata, 13(2-3), 95-113. doi:
10.1080/19386389.2013.826061
NISO. (2004). Understanding metadata. Retrieved from
http://www.niso.org/publications/press/UnderstandingMetadata.pdf
Open Discovery Initiative Working Group. (2013). Open discovery initiative:
promoting transparency in discovery (NISO RP-19-201x). Retrieved from NISO
Website: http://www.niso.org/apps/group_public/download.php/11606/rp-19201x_ODI_draft_for_comments_final.pdf
OCLC. (2013, June 20). Best practice for CONTENTdm and other OAI-PMH
compliant repositories: creating sharable metadata. Version 3.1. Retrieved from
http://www.oclc.org/content/dam/support/wcdigitalcollectiongateway/MetadataBest
Practices.pdf
Rolando, L., Doty, C., Hagenmaier, W., Valk, A., & Parham, S. W. (2013).
Institutional readiness for data stewardship: Findings and recommendations from
the Georgia Tech research data assessment (Technical report). Retrieved from
https://smartech.gatech.edu/handle/1853/48188
95

96. References (Continued)
Purdue University Libraries. Data Curation Profiles Toolkit.
Retrieved from http://datacurationprofiles.org/
Ritze, D., & Boland, K. (2013). Integration of research data and
research data links into library catalogues. Proceedings of
International Conference on Dublin Core and Metadata Applications.
Retrieved from http://dcevents.dublincore.org/IntConf/dc2013/paper/view/156/74
Strasser, C., Cook, R., Michener, W., & Budden, A. Primer on data
management: what you always wanted to know.
Retrieved from
http://www.dataone.org/sites/all/documents/DataONE_BP_Primer_0
20212.pdf
University of Illinois at Urbana-Champaign. Graduate School of
Library and Information Science. Specialization in Data Curation.
Retrieved from
http://www.lis.illinois.edu/academics/programs/specializations/data_c
uration
96

97. References (Continued)
Waard, A. (2013, May 16). The evolution of research data: some thoughts, and a few
pilots in data curation. In The evolution of research data: strategies for curation and
data management. Meeting conducted at University of Virginia, Charlottesville,
Virginia. Retrieved from
http://dmconsult.library.virginia.edu/SciDaC/files/2013/03/Charlottesville2013Final.pptx
Xu, A. (1997). Metadata conversion and the library OPAC. Serials Librarian, v. 33 (1-4).
Retrieved from http://archive.ifla.org/documents/libraries/cataloging/metadata/xu.pdf
Xu, A. (2009, March 11). Subject access enhancement via FocusOn Search and
CategoryMap: an integrated approach for discovery of university resources and
libraries on the Web. PowerPoint Presentation at 2009 Serials Solutions Workshop,
Seattle, WA. Retrieved from http://www.slideshare.net/elephantsmith/subject-accessenhancement-focuson-search-and-categorymap-an-integrated-approach-for-discoveryof-university-resources-and-library-on-the-web-7211376
Yasser, C. (2011). An analysis of problems in metadata records. Journal of Library
Metadata, 11, 51-62.
Zeng, M. L., Lee, J. & Hayes, A.F. (2009). Metadata decisions for digital libraries: a
survey report. Journal of Library Metadata, 9, 173-193.
doi:10.108/19386380903405074
97