manage your conference with pax events conference and meeting management in India and Abroad A complete event manager

1. WE BELIEVE TO MAKE THE IMPOSSIBLE,WE BELIEVE TO MAKE THE IMPOSSIBLE,

2. About US
Pax events has been providing complete event
planning services since 1996 and specializes in
creating customized Events for different
profession worldwide.
We has organized over 5000 events
and has served some of the most influential
professional societies and leading Entrepreneurs
Pax events experience in planning some of the
most complex national meetings uniquely positions
us to provide the appropriate perspective and skills
to ensure outstanding meetings.
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4. Our Strengths
Highly experienced & innovative event management
staff.
Marketing professionals.
Strategic & creative planners.
One window solutions.
In-house designing
In-house fabrication facility.
Own heavy / light motor vehicles for transportation
with national permit
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5. Team & Skill set
Communication
professionals
Brand strategists
Event planners
Designers
PR coordinators
Event managers with
experience and
expertise in the field
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6. Reputation in event management
Good rapport with Govt. organizations / departments and other
organizations
PAX Events Private Limited has a distinctive reputation with Govt.
organizations / departments based on their experiences in dealing
with our company and/or by what they have heard about us from
others.
Our company is well regarded by our main clients; they will prefer to
deal with us prior to others.
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7. Worked with large stature
organizations & PSU’S
Indian Navy-Southern Naval Command since 2007.
Department of Animal Husbandry, Govt. of Kerala.
KEPCO.
The Ministry of Overseas Indian Affairs
State Council for Science, technology and Environment
Kerala state financial corporation
Global organisation of people Indian origin(GOPIO)
NORKA Roots
Muthoot Fincorp Ltd
Indian Oil Corporation
Kerala Agriculture University
Coconut Development Board
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8. SCOPE OF SERVICES
Site Selection and Contract Negotiation
We assists in the identification of potential venues that will fulfill
meeting requirements.
We give consideration to the adequacy of meeting space, quality
and amenities of the venue, Hotel rooms, catering requirements,
convenience of travel, and cost.
Prior to executing a final contract, we perform site inspections
at the top venues to ensure that they meet all of the program
requirements.
Pax event is skilled at contract negotiations. We understand real
market values versus first quotation pricing. We ensure that the
most value for the Rupees is being received without jeopardizing
service.
We also ensure that all of the common, and not so common,
contract elements that are in the best interests of meeting
requirements and attendees are in place.
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9. SCOPE OF SERVICES
Record Keeping
We maintains a complete record of all agreements, contracts, emails
and other specifications discussed and agreed to in the
organization of the meeting.
We maintain detailed financial records regarding all aspects of each
meeting
Administrative Management
Pax functions as the central office for all aspects of the meetings.
We can provide the primary location for most correspondence
including
postal address, phone, fax and email.
We assume responsibility to respond to all inquiries from
attendees, exhibitors, Sponsors, vendors or others as needed.
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10. SCOPE OF SERVICES
Meeting Committee Participation
As “Operations Central,” Pax Event’s staff participates as
appropriate with all meeting related committees. We ensure that the
relevant committees are kept current with all aspects of the planning
and financial details of the meeting.
We organize and participate in conference calls as required
throughout the planning of the meeting.
When required, Paxiance is also available to meet, in person, for
committee meetings.
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11. SCOPE OF SERVICES
Registration Services
Pax manages all pre-meeting and on-site registration services through an
online system. Registration services include:
• Confirmations
• Payment receipts
• Proof of attendance
• Visa letters for international travel
Pax utilizes a specialized meeting planning software system, which provides
detailed records of each individual registrant and functions as the overall
database for meeting registration. Multiple fee categories are tracked as
well as segregation of Conference personnel, guests, corporate
representatives, and any other necessary designations.
We are able to provide a variety of status reports relating to registration at
any
point in time.
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12. SCOPE OF SERVICES
Vendor Coordination and Management
Pax has met a vast array of challenges in planning, managing and
executing a meeting. We understand the importance of amazing
high quality vendors that will contribute to the meeting’s success.
Pax coordinates and manages outside vendors including, but not
limited to:
• Audio-visual • Graphic design • Tradeshow
• man power • Food and beverage • Entertainment
• Photography • Printing • Translation services
• Transportation • Security • Customs service
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13. SCOPE OF SERVICES
Vendor Coordination and Management
Where appropriate, Pax obtains multiple bids and provides recommendations
to the client prior to contracting with any vendor.
Pax has developed long-term relationships with several key vendors including:
independent show producer and technical director; graphic designers and web
developer.
Our independent show producer and technical director manage every
technical element of the meetings. They have an extensive network of audio-visual
staging companies and top technicians. They ensure that the right equipment and
labor are ordered for the event’s requirements, and then manage the entire
production
throughout the meeting.
Our graphic designers have a long history of working Experience. From
promotion to web presence to bold and inviting meeting materials, they develop
coordinated graphic programs dedicated to enriching the meeting experience.
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14. SCOPE OF SERVICES
Venue Management
We provides the following services:
• Coordinate and manage all aspects of meeting and convention space
requirements
• Continually manage the usage of the Hotel rooms and monitor the
calendar for attrition and cancellation thresholds
• Mediate participant and exhibitor needs required from the facility
• Provide food and beverage vendors with up-to-date estimates of anticipated
attendance for each function
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15. SCOPE OF SERVICES
• Online Services and Social Media
Pax creates customized websites, apps and Face book profiles to facilitate:
• Abstract collection
• Meeting registration
• Hotel reservations
• Publicity of meeting details
• And other elements as required
Marketing, Branding and Promotion
Pax promotes conferences/Events/Expos in a variety of ways, including:
• Creating effective branding strategy through logo development, brochures,
advertisements, signage, etc.
• Securing mailing lists and coordinating mailings
• Advertising
• Creating an online presence
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16. SCOPE OF SERVICES
Exhibitor and Commercial Supporter Management
Pax manages all aspects involving exhibitors and commercial supporters:
Assist with establishing levels of support
Design and distribute exhibitor prospectus
Collect fees and manage all pre- and post-conference communication with
designated company contact
Evaluate proposals and negotiate contracts with tradeshow vendors
Develop ideas for promotional items to best showcase the meeting
and its industry supporters
Create exhibition hall guide

17. SCOPE OF SERVICES
Exhibitor and Commercial Supporter Management
Our Clients speak highly of our efficiency, attention to detail,
understanding of logistics, and high degree of professionalism. Year after year,
they
tell us that supporting a Pax-planned meeting gives them a greater return on
their investment.
We have extensive experience in the design and management of exhibition
space.
Throughout the planning process and on-site, we coordinate and oversee all
aspects
of the exhibit hall. We manage the process from the actual construction of an
exhibit
hall, to arranging for shipping and receiving, electrical power, security and
cleaning
services, and all of the other “nuts and bolts” services involved in the seamless
execution of a trade show.
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18. SCOPE OF SERVICES
Financial Management and Reporting
Pax maintains a complete set of records regarding the financial aspects of
each meeting.
We prepare and continually update the budgets to reflect the anticipated
revenue from registration fees as well as from exhibitors and Sponsors.
Contractual expenses and estimates are incorporated into the budgeting
process as appropriate.
Invoices are reviewed and approved for payment. Pax maintains a record of
all expenses paid relating to the meetings, whether paid by Pax or directly by
the client.
Pax provides periodic financial reports, as required, throughout the
planning and execution of the meetings.
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19. SCOPE OF SERVICES
Social Programs
Social events play an integral role in the overall success of Events
Pax is skilled in planning memorable social events and guest tours on anybudget.
These include:
Welcome receptions
Faculty dinners
Gala dinners
Sporting events
Team building events
City tours
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20. SCOPE OF SERVICES
On-Site Meeting Coordination
Pax oversees all aspects of on-site meeting management:
• Arrive at venue in advance of meeting to ensure arrangements are secured
• Coordinate conference staff
• Set up and manage registration
• Supervise exhibit hall
• Manage vendors
• Coordinate food and beverage
• Ensure all lodging requirements are met
Post Meeting Services
Pax ships all remaining meeting materials to a designated location, completes
a post-meeting venue and vendor evaluation.
We review vendor invoices for accuracy and submit for payment. Upon request,
we conduct a post-meeting survey of attendees.
We also provides recommendations for future meetings.
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21. Testimonials
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22. Major Events ,Conferences and
Exhibitions
We have organized around 700 events in last three years and
some of the main events are: -
Kerala science congress for 4 days at Trivandrum for 1500
delegates in February 2013
KSSEDM State Level launch for Kerala Financial Corporation
NRK conference for NORKA Roots at Bangalore
National Livestock show- exhibition 2010 conducted by Department
of Animal Husbandry, Govt. of Kerala.
The biggest & most celebrated NAVY QUEEN & Navy ball for 3
consecutive years.
Launch of Pension plan for NRIs by Ministry of overseas Indian
affairs, New Delhi
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23. Major Events ,Conferences
and Exhibitions
AIDC Summit 2012 for AIDC Technology Association of India
Annual sales congress 2011 for Muthoot Fincorp Ltd
Annual business meet 2011 for TAFE Power Source
Kids Planet - India’s first kids expo, games, activities &
entertainment event at Marine Drive, Cochin in 2010.
Three hundred plus technical presentations for Metcon Steels
Ltd
Annual sales conference for HDFC Life
Retailers Meet for JTI at Malappuram, Calicut, Trivandrum &
Mangalore
Dealer meets for Greenply Industries Ltd at zuri, kumarakom
Onam celebration with dealers for Ramco Cements
Celebration programme of Eicher Motors in Goa
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30. Event management work in
and around India
PAX Events has grown over the last 17 years to
make niche by consistently providing unique
solutions to overseas and domestic clients as
reliable partner to host and execute their events in
India.
Be it global conference, employee meet, product
launch, exhibition, dealers meet that has to be
hosted in the colourful land of India.
Our creativity and competitive edge have no
limitations.
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31. Tie up with agencies / overseas
Acknowledging our efforts some Social
service organizations, large size
organization and other Event Management
Companies outside the state have made
strategic tie-ups with our Company.
Going hand in hand with these
organizations gives us the extra edge of
policy standpoints and industry trends.
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32. Awards and Recognitions
We are a service company and we are here to help
you to create an event or occasion ever memorable.
In recognition of this we have received many awards
in few touching words of gladness and satisfaction
across the full range of services we provided yet.
We received the Award from Department of Animal
Husbandry, Govt. of Kerala for the best theme
pavilion.
We received the Award from AIDC for the Smooth
Execution of their National Summit.
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33. Pax Events Private Limited
G168,PanampillyNagar,
Cochin-36
E-mail:
info@paxevents.com
Ph :+91 484
2322527,2315541,
4011227,4022502
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34. WE BELIEVE TO MAKE THE IMPOSSIBLE,