This document summarizes Duke University's efforts to embed library resources directly into the university's course management system (Blackboard). It details how the library formed a committee to pilot placing a "Ask a Librarian" button in Blackboard courses. This expanded to creating subject-specific library guides accessible through Blackboard. To scale this, the library automated the process of making guides available in all courses by linking course codes to guides through a Django database. This embedded approach increased collaboration between librarians and faculty while providing students easy access to research help and resources directly in their online courses.

1. Embedding library resources into Course Management Systems: A case study at Duke University Emily Daly Coordinator of Upper Level Instruction Perkins Library, Duke University

2. This session Background and history How we’ve gotten where we are Technical components Benefits Evaluation Questions and discussion

3. Why become embedded? Students want library resources online, at their fingertips (surprise!) Students don’t know what the library offers We want to be where our students are, at their points of need 70% of Duke courses use Blackboard – led us to include “Ask a Librarian”

4. Ask a Librarian

5. Ask a Librarian

6. Becoming embedded… Ideal scenario was proposed – how do we turn vision into a more global reality? Form a committee… Librarians in Blackboard was born Fall 2007: Pilot

7. Library Links

8. Library Links to Library Guides Spring 2008: Brought more librarians on board Subject Portals Task Force formed, recommended purchase of LibGuides Fall 2008: Natural to transition from Bb interface to LibGuides interface

9. Library Guides

10. Course-specific Library Guide

11. From manual to automated By middle of Fall 2008, realized that process is NOT scalable (in only 2% of all courses!) Began exploring automation Spring 2009: “Library Guides” automatically appeared in EVERY course site

12. How? User clicks on “Library Guides” Javascript redirects user to an on-the-fly URL with Bb variable (subject code) URL points to django database Database reads the URL and matches variable to LibGuide/webpage for that subject code New URL placed in “Library Guides”

13. Benefits of method Flexible – ANY URL may be placed in the database (LibGuide, Library website, list of databases) Dynamic – URLs in django database may be changed at any point Comprehensive – EVERY site at Duke now has “Library Guides” button

14. Have process – need content! Task Force asked subject librarians to provide URLs for 266 subject codes Included professional libraries By start of Spring 2010, had URLs for 98% of all subject codes (had URLs for around 65% when project started a year ago)

15. Subject-specific Library Guide

16. “Default” Library Guide

17. Using the django database Let’s try it out…

18. Using the django database

19. Using the django database

20. Informing faculty of project

21. Informing faculty of project

22. Benefits to being embedded Increased and enhanced collaboration with faculty and students Access to students’ syllabi, assignments and course readings Made privy to course communication (email, announcements)

23. Unexpected benefit Has led to increased collaboration with Duke’s Writing Studio

24. Writing Studio Links

25. Maintain, sustain, assess Evaluated our efforts at every step of the way (conducted usability tests of LibGuides in early Spring 2010) Encourage librarians to continue to become coursebuilders in course sites Encourage librarians to continue to develop/enhance subject guides

26. Next steps Committee formally disbanded in June 2009 Representative continues to support embedded librarians and maintain django database Will continue to evaluate effectiveness of Library Guides in Blackboard program and market program

27. Acknowledgements Special thanks to the following: Librarians in Blackboard and Subject Portals Task Force LibGuides and Django Project Instruction & Outreach Department Former AUL Tom Wall, who envisioned this project and formed Librarians in Blackboard committee

28. Show and tell What are you doing at your institutions? Questions?

29. Stay in touch! Emily Daly Coordinator of Upper Level Instruction emily.daly@duke.edu 919.660.5879