eTravel - Travel Authorization Workflow - module of Timetrax, a Corporate Travel Management system, has gone LIVE at Aga Khan University Hospital (AKUH) in Pakistan & Nairobi for its global operations, spanning domestic and many countries internationally. AKUH also looks to start deployment soon in Afghanistan. Aga Khan University Hospital is Pakistan's largest private medical institute and hospital. The hospital provides a broad range of secondary and tertiary care, including diagnosis of disease and team management of patient care. The hospital’s multidisciplinary approach to diagnosis and care ensures a continuum of safe and high quality care for patients - with all services under one roof. It is also disseminating, training, research, and service in the health sciences. TimeTrax teamed with AKUH to put in place a one of its kind web-based Travel authorization and document sharing application helping them efficiently manage and monitor travel documents, itineraries, calendars, costs and authorizations. eTravel a solution tailored for both domestic and international traveling. Underlying these developments is a forward-thinking infrastructure and a part of operational strategy from AKUH that gives unparalleled operational flexibility and lowers operational costs. Business Benefits: Reduced indirect costs: Dramatic reduction in indirect costs by automation of processes and workflow. Control on spiraling costs before they get out of hand. Improved compliance: Improved compliance with the organization’s travel policy and negotiated travel contracts. Paperless Environment: Not only does this solution create a virtually “paperless” office environment as far as travel documentation is concerned, authorizations have become less time consuming and travel costs are available online for analysis by functional managers. End to End Solution: An end-to-end solution requiring virtually no development or additional interfaces. Maintain Travel Calendar: Not only a travel workflow tool that manages authorizations and monitors travel costs, it also acts as a link between the organization and the travel agents; maintains the travel calendar of the employees and the organization; keeps a track of the expenses and acts as the employees’ travel manager. Team TimeTrax worked closely with AKUH and lived up to the expectations by providing simple, interactive, and user-friendly solution that would encourage both senior management and front-line employees to support the process. First responses from users, including the heads, confirmed that the solution is very user-friendly. Users were also surprised at how fast the whole process took place with such ease. To learn more about features and advantages of TimeTrax – Human Capital Management Software, please visit www.TimeTrax.com.pk and request for an interactive demo for your organization.

1. Case Study
for
Aga Khan University
Implemented Module:
eTravel

2. www.TimeTrax.com.pk
Human Capital Management Software
Easy Travel with eTravel
TimeTrax eTravel, a Corporate Travel Management system
goes live at Aga Khan University Hospital in Pakistan & Nairobi
for its global operations, spanning domestic and many
countries internationally. AKUH also looks to start deployment
soon in Afghanistan.

3. www.TimeTrax.com.pk
Human Capital Management Software
Overview
Aga Khan University Hospital is Pakistan's largest private medical
institute and hospital. The hospital provides a broad range of
secondary and tertiary care, including diagnosis of disease and
team management of patient care. The hospital’s
multidisciplinary approach to diagnosis and care ensures a
continuum of safe and high quality care for patients - with all
services under one roof. It is also disseminating, training,
research, and service in the health sciences.

4. www.TimeTrax.com.pk
Human Capital Management Software
Business need
Forced to have state of the art Travel Management System, to
improve efficiency and ongoing saving of money and time, AKUH
sought a solution which could keep their HR & Admin
departments focused on their core tasks by avoiding redundant
chasing of travel agents, line managers and employees
themselves for documents, approvals, forms and photocopies.

5. www.TimeTrax.com.pk
Human Capital Management Software
Solution
TimeTrax teamed with AKUH to put in place a one of its kind
web-based Travel authorization and document sharing
application helping them efficiently manage and monitor travel
documents, itineraries, calendars, costs and authorizations.
eTravel a solution tailored for both domestic and international
traveling. Underlying these developments is a forward-thinking
infrastructure and a part of operational strategy from AKUH that
gives unparalleled operational flexibility and lowers operational
costs.

6. www.TimeTrax.com.pk
Human Capital Management Software
Business Benefits
•Reduced indirect costs: Dramatic reduction in indirect costs by
automation of processes and workflow. Control on spiraling costs
before they get out of hand.
•Improved compliance: Improved compliance with the
organization’s travel policy and negotiated travel contracts.
•Paperless Environment: Not only does this solution create a
virtually “paperless” office environment as far as travel
documentation is concerned, authorizations have become less
time consuming and travel costs are available online for analysis
by functional managers.

7. www.TimeTrax.com.pk
Human Capital Management Software
Business Benefits
•End to End Solution: An end-to-end solution requiring virtually
no development or additional interfaces.
•Maintain Travel Calendar: Not only a travel workflow tool that
manages authorizations and monitors travel costs, it also acts as
a link between the organization and the travel agents; maintains
the travel calendar of the employees and the organization; keeps
a track of the expenses and acts as the employees’ travel
manager.

8. www.TimeTrax.com.pk
Human Capital Management Software
Why IT matters
AKUH, with the help of TimeTrax embedded these leading new
category management practices and processes in their
businesses: A travel management infrastructure to fundamentally
change its administrative model, joining the pool of very few
companies in Pakistan adopting such type of an automated
solution.
This innovative tool makes it easy for corporations to configure
business rules that extend the reach of business process
automation throughout and beyond the enterprise and it also
positions AKUH to leverage the flexibility of its industry-leading
practices and tactics.

9. www.TimeTrax.com.pk
Human Capital Management Software
Solution Components
•Manages Travel Work Flow and Authorizations.
•Shares information electronically with Travel agents.
•Tracks travel costs.
•Travel Calendar is available Online.
•Employee’s Electronic Travel Manager.

10. www.TimeTrax.com.pk
Human Capital Management Software
Few words more about the Solution
With the new pre-trip approval feature employees can:
Request travel authorization directly on the web-based system.
Provide electronic approval or rejection for travel requests.
Maintain their personal travel information.
Notify travel agents
Managers/ Functional Heads can approve, reject or request
modification of the trip. Once approved, the trip is then routed
for ticketing. Travelers are notified throughout the process.
Traveling agent also contributes by making reservations as per
requirement, with best possible choices.

11. www.TimeTrax.com.pk
Human Capital Management Software
Benefits realized
Team TimeTrax worked closely with AKUH and lived up to the
expectations by providing simple, interactive, and user-friendly
solution that would encourage both senior management and
front-line employees to support the process. First responses from
users, including the heads, confirmed that the solution is very
user-friendly. Users were also surprised at how fast the whole
process took place with such ease.
eTravel is helping AKUH for its global operations, spanning
domestic and many countries internationally, including France,
Kenya, Canada, Switzerland, India and Madagascar besides many
others. After the successful deployment of eTravel at AKUH
(Pakistan and Kenya), eTravel is proving to be such advantageous
that management of AKUH looks to put it in place soon in
Afghanistan.

12. www.TimeTrax.com.pk
Human Capital Management Software
Snapshots

13. www.TimeTrax.com.pk
Human Capital Management Software
Snapshots

14. www.TimeTrax.com.pk
Human Capital Management Software
Find Out More
To learn more about features and advantages of TimeTrax –
Human Capital Management Software, please visit
www.TimeTrax.com.pk and request for an interactive demo for
your organization.