Discover why your organisation should automate the absence management process, and reduce the costs associated with it. Around 45% of businesses fail to record staff holidays, absence or sickness effectively which leads to unnecessary financial loss. e-days is an award winning online absence management system that can help you manage your staff easier, and can be used by any business of any size and anywhere in the world.

1. web: e-days.co.uk
tel: +44(0)115 9500 101
email: hello@e-days.co.uk

2. Award winning absence management software
Introduction:
Automating key business processes such as payroll and accounting is now routine across organisations. Using specialist software can help with both
accuracy and speed when carrying out these administrative tasks. However, when it comes to managing employee absence, many organisations are still
using Excel spreadsheets, paper forms and email. Whilst many will argue that these methods work for them; they are simply not sustainable for a growing
organisations.
Reports estimate that 45% of all organisations are currently in this position, where employee holiday entitlement and absence is not calculated or managed
effectively. The result is inefficiency and absence abuse, leading to an unnecessary financial loss.
Financial implications
The Chartered Institute for Professional Development (CIPD) conduct an annual absence management study for the UK. In their 2015 report, findings showed
that on average, sickness absence alone costs organisations £554 per employee/per year. To put this into perspective, for 200 person organisations the cost of
absence is more than £110,000 each year. This substantial cost is calculated to include: sickness payments, administration costs, temporary cover costs and
overtime payments.
Automating absence management:
An automated, online absence logging, monitoring and reporting process can significantly reduce the costs associated with employee absence. These specialist
programmes help managers and HR gain insight, and provides a better understanding of how absenteeism is affecting their organisations. Ultimately, absence
management solutions identify who is accountable against absence types and allocates tasks for further action.
We have summarised below some of the main reasons why automating absence management should be made a priority for all organisations:

3. Award winning absence management software
Reason 1: Clear ROI
Automated absence management software significantly helps in reducing organisation’s absence related costs. HR and managers are alerted to absence
issues immediately, allowing them to perform early-intervention measures to minimise reoccurrences of employee absence. The power of data is at the
fingertips of HR, with simple online dashboards and reports giving at-a-glance absence data insight. The end result is a significant reduction to unplanned
employee absence, by as much as 24%.
Keeping in line with ROI; automated absence management ensures that sick pay is processed accurately. This is achieved at the click of a button, by combining
precise sickness data with monthly reporting for payroll. This immediate bottom line saving usually covers the cost of having an absence management solution
several times over.
Here at e-days we’ve created an absence savings calculator to instantly show how much organisations can save by switching from spreadsheets and paper-
based systems to an online absence management solution.
Reason 2: Productivity gains across HR, Payroll, Managers and Employees
Improving employee productivity is an ongoing task for managers and HR. Automating absence management through employee/manager/HR self-service
portals speeds up and simplifies the entire absence management process. It’s estimated that regular employees save 4.5 hours each year through the use of
online absence solutions, as opposed to using spreadsheets and paper-based methods. In addition, time-savings for HR through using automated absence
management is significantly higher.

4. Award winning absence management software
Reason 3: Dynamic data insight for managers and HR
Spreadsheets and paper-based systems are unable to provide the level of functionality that automated absence management can offer. Automated absence
management features such as return-to-work forms, minimum staffing levels, shared calendars and Bradford factor tracking can all be considered essential
tools in achieving a streamline absence management process.
Reason 4: Quick and easy implementation
The more superior online absence management solutions are typically delivered via Software-as-a- Service, ensuring implementation is rapid. Each solution is
rolled out remotely, without the need for any hardware or software installations. Historic absence data can be imported, configuration settings can be mapped to
different organisations, and administrative training is usually provided via live one-to-one webinars. The result is a hassle-free roll out.
In addition, absence management solutions can be seamlessly integrated with existing HR and business systems such as PeopleSoft, SAP and Workday to
combine employee data.

5. Award winning absence management software
Conclusion:
Unlike an Excel spreadsheet or paper based system, absence management solutions deliver value to managers and HR by providing instant access to
accurate employee absence records. Employees can also quickly access their holiday entitlement and request time off work with ease.
Organisations that use absence management software instead of a manual process benefit significantly in terms of both cost and time-saving. Additionally,
this is all provided within an easy to use online application.
Automated absence management solutions are simply the most convenient, cost effective and time efficient method for managing employee absence.
About e-days:
e-days is an online, self-service web application for managing, tracking and reporting employee holiday and absence. It’s used by large
multi-nationals, medium sized organisations and smaller companies across every sector and across +80 countries.
e-days is a cost-saving application allowing organisations to become more productive and to cut employee sickness absence levels. The
application is often integrated with core HR and Payroll systems to increase the effectiveness of organisations infrastructure.
Next steps:
1. Visit the e-days website to find out more information about absence management solutions.
2. Try the e-days savings calculator to find out how much you could save by switching systems.
3. See the system for yourself by requesting a free trial or online demo for you and your colleagues.
Or contact one of our consultants on +44(0)115 950 0101