This is a presentation template laying out the business case for an IT implementation. Templates and diagrams were created for 2 different templates: 1) 3-options of do nothing, upgrade, or buy and 2) 2-options of build or buy. Most of the slides are focused on the 3-option scenario. Full download - http://pptlab.com/ppt/IT-Implementation-Business-Case-5

1. Crowdsourced Business
Presentation Design Service
IT Implementation Business Case
Business Case Template
This is a presentation template laying out the business case for an IT
implementation. Templates and diagrams were created for 2 different templates: 1)
3-options of do nothing, upgrade, or buy and 2) 2-options of build or buy. Most of
the slides are focused on the 3-option scenario.
ORIGINAL PROJECT DETAILS November 1, 2012
http://pptlab.com/presentation?pid=3

2. PPT Lab (www.pptlab.com) is the only crowdsourced
presentation design service. Get consulting-quality
presentations at a fraction of the cost!
www.PPTLab.com
support@pptlab.com Each month, we will create well over 50 slides of for our members.
As a member, you will drive what business slides we create by
submitting your own presentation projects to our team. All
presentations will be created by a team of management
consultants and follow the Consulting Presentation Framework.
PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 2

3. Contents
 Overview X
 Options Analysis X
 Financial Analysis X
 Recommendations and Next Steps X
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4. Contents
 Overview
 Options Analysis
 Financial Analysis
 Recommendations and Next Steps
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5. We looking to invest in technology to solve BUSINESS PROBLEM A, B,
and C
Summary
CURRENT SITUATION FUTURE STATE AND BENEFITS
Describe the current situation, including For illustrative purposes…
the business problems, business  Consolidation of X disparate systems into 1
sponsors, and potential technology
solutions being evaluated. – Improved communication, visibility, and collaboration
 Filler text
– Filler text
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6. Insert Headline
Background
Expand on the current situation in the previous slide. Describe the relevant technical/systems landscape. Describe
the business problems (existing and projected) and implications in detail. Mention any analysis that has been
performed in the past (e.g. financial business case).
Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text.
Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text. Filler text.
Filler text. Filler text.
Insert bumper.
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7. There are 3 options for us—1. Do nothing, 2. Upgrade our systems, or 3.
Buy a new system
Options
Given our situation,
there are 3 options
1 2 3
OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
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8. We are faced with a decision—to build or buy a system
Options (2-OPTION BUY OR BUY ALTERNATIVE)
BUILD OR BUY
• Develop a customized SYSTEM • Select and purchase SYSTEM
in house from a third party vendor
• Filler text • Major vendors in this space
include:
• Filler text
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9. Contents
 Overview
 Options Analysis
 Financial Analysis
 Recommendations and Next Steps
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10. Insert Headline
1 2 3
Option 1 – Overview OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
OVERVIEW PROS VS CONS
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11. Insert Headline
1 2 3
Top-down and Bottoms-up Elements OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
TOP-DOWN ELEMENTS AND BOTTOMS-UP ELEMENTS
 Top-down elements focus on “what now” not  Bottoms-up elements focus on “how” not “what if”
“how” and are mainly financial scenarios and typically have a strong operational
focus
 Filler text filler text filler text filler text filler text filler
text filler text  These elements define critical success factors
and key performance indicators for
implementation
 Filler text filler text filler text filler text filler text filler
text filler text
Insert bumper.
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12. Insert Headline
1 2 3
Option 1 – Implementation Timeline OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
2013 2014
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Identify Implementation Vendors
Identify Additional SW Vendors
Map Current ‘As Is’ Processes
Map Current ‘As Is’ Systems
RFP Complete
Select SW Vendor
Select Implementation Vendor
Filler text
Filler text
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13. Insert Headline
1 2 3
Option 1 – Key Assumptions OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
• State key assumptions here – include financial, qualitative, internal, and external-based challenges
• Filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text
filler text filler text
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14. Insert Headline
1 2 3
Option 2 – Overview OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
OVERVIEW PROS VS CONS
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15. Insert Headline
1 2 3
Top-down and Bottoms-up Elements OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
TOP-DOWN ELEMENTS AND BOTTOMS-UP ELEMENTS
 Top-down elements focus on “what now” not  Bottoms-up elements focus on “how” not “what if”
“how” and are mainly financial scenarios and typically have a strong operational
focus
 Filler text filler text filler text filler text filler text filler
text filler text  These elements define critical success factors
and key performance indicators for
implementation
 Filler text filler text filler text filler text filler text filler
text filler text
Insert bumper.
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16. Insert Headline
1 2 3
Option 2 – Implementation Timeline OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
2013 2014
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Identify Implementation Vendors
Identify Additional SW Vendors
Map Current ‘As Is’ Processes
Map Current ‘As Is’ Systems
RFP Complete
Select SW Vendor
Select Implementation Vendor
Filler text
Filler text
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17. Insert Headline
1 2 3
Option 2 – Key Assumptions OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
• State key assumptions here – include financial, qualitative, internal, and external-based challenges
• Filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text
filler text filler text
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18. Insert Headline
1 2 3
Option 3 – Overview OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
OVERVIEW PROS VS CONS
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19. Insert Headline
1 2 3
Top-down and Bottoms-up Elements OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
TOP-DOWN ELEMENTS AND BOTTOMS-UP ELEMENTS
 Top-down elements focus on “what now” not  Bottoms-up elements focus on “how” not “what if”
“how” and are mainly financial scenarios and typically have a strong operational
focus
 Filler text filler text filler text filler text filler text filler
text filler text  These elements define critical success factors
and key performance indicators for
implementation
 Filler text filler text filler text filler text filler text filler
text filler text
Insert bumper.
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20. Insert Headline
1 2 3
Option 3 – Implementation Timeline OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
2013 2014
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Identify Implementation Vendors
Identify Additional SW Vendors
Map Current ‘As Is’ Processes
Map Current ‘As Is’ Systems
RFP Complete
Select SW Vendor
Select Implementation Vendor
Filler text
Filler text
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21. Purchasing and implementing a new system presents some risks and
important dependencies that we should consider
1 2 3
Option 3 – Major Risks OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
 Filler text
 Filler text
 Filler text
Insert bumper.
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22. Insert Headline
1 2 3
Option 3 – Key Assumptions OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
• State key assumptions here – include financial, qualitative, internal, and external-based challenges
• Filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text filler text
filler text filler text
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23. Insert Headline
Build Option (Tracker Diagram)
BUILD BUY
OVERVIEW PROS VS CONS
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24. Insert Headline
Buy Option (Tracker Diagram)
BUILD BUY
OVERVIEW PROS VS CONS
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25. Contents
 Overview
 Options Analysis
 Financial Analysis
 Recommendations and Next Steps
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26. Insert Headline
Cost Summary and Comparison
1 2 3
OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
Software Costs
Hardware Costs
Resource Costs
Total Costs
Recurring Annual Costs
Timeframe for Implementation
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27. The implementation costs for …
Cost Summary and Comparison (ALTERNATIVE WITH HIGHLIGHTS)
1 2 3
OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
Software Costs
Hardware Costs
Resource Costs
Total Costs
Recurring Annual Costs
Timeframe for Implementation
Illustrative call out. Note that the costs between Option
2 and 3 are fairly similar.
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28. Insert Headline
Benefits Matrix
Financial Non-financial
 Insert quantifiable, financial  Insert quantifiable, non-
benefit (e.g. increase sales of financial benefit (e.g. improved
product X) employee satisfaction)
 Filler text  Filler text
e ba fi t na u Q
l i
 Insert non-quantifiable,  Insert non-quantifiable, non-
financial benefit (e.g. improved financial benefit (e.g. better
worker productivity) communication)
 Filler text  Filler text
e ba fi t na uq no N
-
Our identified quantifiable, financial benefits will drive our financial
l i
business case.
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29. Insert Headline
Financial Business Case Summary
1 2 3
OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
FINANCIAL BENEFITS
Revenue Enhancements
Cost Reductions
Cost Avoidances
COSTS
Initial
Ongoing
FINANCIAL METRICS
Net Annual Benefit
5-Year ROI
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30. Option 3—buy new system—presents the greatest ROI
Financial Business Case Summary (ALTERNATIVE WITH HIGHLIGHTS)
1 2 3
OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
FINANCIAL BENEFITS
Revenue Enhancements
Cost Reductions
Cost Avoidances
COSTS
Initial
Ongoing
FINANCIAL METRICS
Net Annual Benefit
5-Year ROI
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31. Contents
 Overview
 Options Analysis
 Financial Analysis
 Recommendations and Next Steps
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32. We recommend proceeding with the current state
Recommendations (OPTION 1 ALTERNATIVE)
1 2 3
OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
We recommend Option 1 and maintain the status quo. Filler text…
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33. We recommend upgrading our existing systems
Recommendations (OPTION 2 ALTERNATIVE)
1 2 3
OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
We recommend Option 2 and upgrade the Existing system. Filler text…
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34. We recommend purchasing a new system—VendorX appears the most
attractive option currently
Recommendations (OPTION 3 ALTERNATIVE)
1 2 3
OPTION 1 OPTION 2 OPTION 3
Do Nothing Upgrade Buy New System
We recommend Option 3 and buy a new system. Filler text…
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35. These are the critical activities remaining and the responsible owners for
them
Remaining Activities – RACI
RESPONSIBLE ACCOUNTABLE CONSULTED INFORMED
Activity 1
Activity 2
Activity 3
Activity 4
Activity 5
Insert bumper.
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36. Our next step is to …
Next Steps
 Filler text
 Filler text
 Filler text
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37. PPT Lab (www.pptlab.com) is the only crowdsourced
presentation design service. Get consulting-quality
presentations at a fraction of the cost!
www.PPTLab.com
support@pptlab.com Each month, we will create well over 50 slides of for our members.
As a member, you will drive what business slides we create by
submitting your own presentation projects to our team. All
presentations will be created by a team of management
consultants and follow the Consulting Presentation Framework.
PPT Lab (www.PPTLab.com) – Crowdsourced Business Presentation Design Service 37