1. Title I Monitoring Update
Elementary Cluster Meeting
November 8, 2012
*Some information contained was first presented by
Elizabeth Tanner, Johnston County Schools. Used by
permission.

2. Presentation Overview
Monitoring of Title I, Part A Programs
• Definition
• Purpose
• LEA Responsibilities
• Process
• Preparation
• Onsite Visit
• Findings
• Desktop documentation
• Sample Interview Questions
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3. Monitoring of Title I, Part A Programs
Definition
“Monitoring is the regular and systematic examination
of a local educational agency (LEA) administration
and implementation of a federal education grant,
contract, or cooperative agreement administered by
the state.”
From: Virginia Department of Education
Federal Program Monitoring 2012-2013
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4. Monitoring of Title I, Part A Programs
Purpose
• Ensures that all children receive the opportunity for a high-quality
education
• Assesses the state’s guidance to LEAs to see if it is adequate for
appropriate policies and procedures to be in place for compliance
with Title I, Part A regulations
• Gathers data about LEA needs and designs technical assistance
accordingly
From: Virginia Department of Education
Federal Program Monitoring 2012-2013
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5. Monitoring of Title I, Part A Programs
LEA Responsibilities
• Assure alignment of teacher preparation, professional
development, and instruction with state academic
standards
• Meet educational needs of at-risk students
• Close the achievement gap
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6. Monitoring of Title I, Part A Programs
LEA Responsibilities - Continued
• Involve parents in meaningful ways to assist in educating
their children
• Assure schools’ accountability in raising achievement for all
children
From: Virginia Department of Education
Federal Program Monitoring 2012-2013
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7. Monitoring of Title I, Part A Programs
Process
• LEA prepares for monitoring visit.
• DPI Monitoring Team conducts the on-site visit.
• LEA receives notification of compliance results.
• LEA celebrates and/or takes action steps to become in
compliance in areas of concern.
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8. Monitoring of Title I, Part A Programs
Preparation
• Attend DPI Webinar concerning Title I Monitoring
• Gather documentation based on the monitoring instruments provided
(programmatic and fiscal)
– Kathy Williams
• Inform Title I Principals and relevant district staff about the monitoring
visit
– WEEK OF DECEMBER 3, 2012
• Meet with Title I Principals to discuss monitoring documentation and
interviews
– Elementary Cluster
– School visits in November
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9. Monitoring of Title I, Part A Programs
On-site Visit
• Brief Opening Meeting
– 15 to 20 minutes
– LEA Staff
– Principals
– Superintendent
– Assoc. Superintendent
– Former Title I Director
• DPI Monitoring Team reviews documentation of Stakeholder Involvement;
Governance, Administration, and Funding; Program Quality; and Accountability
and Reporting.
• Usually Two Schools are “Visited”
– Any school that has been in improvement in the past
– Any new Title I school
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10. Monitoring of Title I, Part A Programs
Findings
• Monitoring Team interviews district personnel, principals, teachers, and parents
as appropriate.
– Pre K Director
– District Homeless Liaison
– Leadership / SIP Teams
– Principals
– Parents (5 – 7)
– Community Members
• DPI shares compliance findings with district staff.
• LEA takes action steps to correct any compliance issues.
• Title I Director completes a process check for how to make the next monitoring
visit even better
• Celebrate!
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11. Additional Information
• New monitoring rating scale
– Met / Not Applicable / Finding – Action Needed
• Monitoring team will contact to set final schedule
– How many days?
– How many consultants?
– How much time is needed?
– When is the fiscal monitoring review?
– Parent Group meeting timeframe? Lunch / Dinner?
– School interview time frame?
• Substantial evidence
– CCIP
– Documents
– Director Interview
– Principal(s) Interview
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12. Monitoring of Title I, Part A Programs
Desktop Documentation
• For Monitoring documents see
http://www.ncpublicschools.org/program-
monitoring/monitoring/
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13. Monitoring of Title I, Part A Programs
Sample Interview Topics
1. LEA Plan & Report Card
2. School Wide Programs
3. Targeted Assistance Schools
4. School Improvement
5. Parent Involvement
6. Qualifications For Teachers and Para
7. Private Schools
8. Fiscal Requirements
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14. Monitoring of Title I, Part A Programs
Sample Interview Questions
• LEA Staff
• School Principal
• Teacher
• Parent
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