Word

Windows/Word program key
combinations
 CTRL+C:Copy
 CTRL+X:Cut
 CTRL+V: Paste
 CTRL+Z: Undo
 CTRL+B: Bold
 CTRL+U: Underline
 CTRL+I: Italic
 CONTROL++SHIFT+: Underline
words but not spaces
 SHIFT+F3:Change case
 CONTRL+SHIFT +<: Increase
Text size
 CONTRL+SHIFT +>:Decrease
Text size
 CONTROL< SHIFT A: UPPER
CASE
 Other shortcuts can be found at
 http://www.addictivetips.com/wi
ndows-tips/microsoft-word-
2010-shortcuts/
 http://windows.microsoft.com/e
n-US/windows7/Keyboard-
shortcuts

Paragraph
•Click on arrow beside
‘paragraph’ to locate to
open the dialogue box
•Use this box to indent
exact spaces
•Change space between
lines
•Specify alignments

PARAGRAPH
Use this page to control
widow orphan
The widow/orphan
control in MicrosoftWord
is a feature that will
prevent single lines of
paragraphs from
appearing on a separate
page from the rest of the
paragraph (a widow is
the first line of a
paragraph left by itself
and an orphan is the last
line left by itself).The
widow/orphan control
will automatically keep
two lines together on a
page, shifting them as
necessary when you add
or take text away from
the document.

Activity 2
Go to FORMAT
PARAGRAPH and open
Paragraph text boxes.
Go spacing and select
points you want to
leave before and after
the paragraph
12 points = one line at size 12
font
6 points before and after will
leave 12 points between
the paragraph
Automatic will leave the same
space as your line space
Format the lines of
thearticle as is
demonstrated
An unformatted copy of
test is available in
PLAINTEXTACTIVITIES
document.

ACTIVITY 3
Align the paragraphs
of the textas is
demonstrated
An unformatted
copy of the text is in
MOODLE in the file
PLAINTEXT
ACTIVITIES.You
should open it and
cut and paste the
text
Use LEFT RIGHT
and DISTRIBUTED
(JUSTIFY)
alignments

Indents
CONTRL+E: Center
CONTRL +J :Justify
CONTRL +R :Right
align
CONTRL +M :Indent
the left

Activity 4
add the following
paragraphs. Indent the
sheet as is
demonstrated
An unformatted copy is
on MOODLE PLAIN
TEXTACTIVITIES.Copy
it do not type it.

TABS
Rather than use many
default tabs you can set
tabs on the ruler. If the
ruler is not
showing, Click on VIEW
RULER

ACTIVITY 5
Tabs are:
LeftTab 2cm
CentreTab 6cm
RightTab 9.5 cm
Decimal tab 12cm
BarTab 14 cm

TABS
Using FORMATTAB
TheTab dialogue box can be
used to setTabs accurately and
create leaders.
To set tabs type in the tab
position, indicate the alignment
and the leader and click SET
CLEAR clears the highlighted tab
CLEAR ALL clears all tabs
Leaders
Leaders allow you to draw lines
or dot between words.
For example :
This is set 2cm tab, Left
alignment no leader, 12 cmTab
left alignment leader 2

FONTS
To change styles go to
Home .

TABLES
Click INSERTTABLE
DRAG over CELL to
Insert ROWSAND
COLUMNS.
When you Create a
TABLEWord
automatically opens
TABLE tools
DESIGN and LAYOUT
which all you to edit
TABLES

ACTIVITY 8
CREATETHETABLES
OPPOSITE

Page and Section breaks
To save reformatting documents if you
decide to add text at a later point, do
not hit ENTER to go to a new page if
you do not want to completely fill the
page. Use Page break.
Page breaks
Located under INSERT Page break
AND
PAGE LAYOUT
Breaks
Section Breaks
PAGE LAYOUT
Breaks
To delete a page break or section
break
Highlight the break.
Click delete

BORDERS and SHADING
•When using paragraph
make sure that it is
selected in both
BORDERS and SHADING
sections of the Dialogue
Box.
•WhenText is highlighted
the Border will extend
around the text, when
Paragraph is highlighted
the border will extend
the width of the page.
•WhenCreatingText and
Paragraphs with Borders
leave an empty
paragraph on either side
of the text.This will avoid
carrying formatting into
other text.

HEADINGS
MicrosoftWord allows you to
define your own styles and also
has a number of built-in styles.
Among the most important built-
in styles are the standard
heading styles: Heading
1, Heading 2, Heading 3, etc.The
heading styles are intended to
help create a consistent
hierarchy in your documents. For
example, you might use Heading
1 for chapter headings, Heading
2 for major sections within
chapters, etc.
Word's heading styles make it
faster and easier to format
headings in your documents, and
they also have a number of other
important features. For
example,Word can automatically
create a table of contents based
on your headings, and you can
use headings to define cross-
references.
Headings allow you to create a
navigatable document map for
large documents

Headers and Footers and Page
Numbers
Headers and
Footers allow
you to put text
such as titles
dates and other
information on
each page.
You can put
different
Headers and
Footers in
different
sections of your
documents

INSERT HEADER AND FOOTER
To insert Header go to
INSERT HEADER
To have different headers in
section. CREATE SECTIONS
Click on INSERT HEADER
Create desired Header
Headera and FOOTER
TOOLS will show
Click next section
Link to previous will show as
hightlighted and you will see
same as previous in header
Click on link to previous to
unhighlight
Add new footer to section
Repeat for all sections
Do the same for Footers

TABLE OF CONTENTS
Tables of Contents
Make sure that all the
items you want in the
TOC are formatted as
headings. Heading 1
locates =Level 1 of the
TOC. Heading 2 =Level
2
Click an empty
paragraph/page where
you want to insert the
TOC.
Click INSERTTABLE
OF CONTENTS

Footnotes and Endnotes
Footnotes insert at the
bottom of the page.
End notes insert ate the
END of the document

Adding Bibliographies and
Citations
To CREATE A
BIBLIOGRAPHY and to
ADD citations to a
document
Go to REFERENCES
CITATIONS AND
BIBLIIOGRAPHIES

Word COUNT
Go to REFERENCES
WORD COUNT

Thesaurus
The THESAURUS
function allows you to
change words and find
similar ones
You type in the
word, highlight it and
the click REVIEW
THESAURUS

ACTIVITY 16
Find alternate
meanings for the words
opposite.

Translate
Translate takes you to
Microsoft translator.
You need to be
connected to the
Internet

Activity 17
You will find the text in
theText document on
Moodle

TRACKING CHANGES
Tracking changes
allows documents to be
tracked and all edits to
be recorded.This can
be done as formatting
or by comments boxes.

Spellcheck
Spellcheck tests spelling,
readability and grammar. It
should NEVER be substitute
for proofing.
After you have completed spell
check you can check
readability statistics
1. Click the "Office" button at
the top-left of MicrosoftWord.
2.Click "Word Options" at the
bottom-right of the menu.
The "Word Options" dialog
appears, allowing you to
configure the following groups
of options by clicking on
categories in the left pane:
*Click Proofing for spellcheck
options

Autoshapes
Most of the shapes and
symbols can be found
under the INSERTTab.
Once the Insert is made
then further tabs
relating to the insert
appear.
Symbols are very useful
for adding
pictures, foreign
language symbols an
mathematical symbols
as TEXT.

Bullets
Bullets allow lists to be
created changing
indents and symbols
used.
You do this by clicking
on the arrow beside the
bullet list.
Bullets use a
combination of
INDENT TAB and
SYMBOL buttons.
You can align text in a
bullet on a new line by
using SHIFT- ENTER
rather than just ENTER

NUMBERING
Numbering lists allow
you to add sequential
numbers to list
throughout your
document.
The numbering can be
changed to a variety of
formats
You can chose to
continue with
numbering or start a
new set of numbers by
clicking on SET
NUMBERING VALUE

LISTS
Lists allow you to create
a multi tier number
format, using a
combination of symbols
, numbers andTABS

ACTIVITY 21
Create the
bullets, numbers and
lists shown

Graphics and Drooped Capitals
Word allows you to
create a number of
graphics and images
using text boxes,Word
Art and Drop capital.
When you click onTEXT
Box and draw one the
DRAWINGTOOLSTab
appears and you can
format the text box
with shape , shadows
an 3D.
Drooped caps allows
you to enlarge and
format the first letter
of a word

Macros
Macros allow you to create
functions and short cuts that
you can keep using over
again.They are useful when
the function involves a
number of steps
For instance, a long title with
a particular formatting.You
can create a macro to work
off a button in the toolbar or
a short cut.
To start a macro
Go to DEVELOPER RECORD
MACRO.
NOTE: Macro is recording
when you see, so any
mistakes will record as well

To create button click
BUTTON Drag the
macro into the
right, then click
MODIFY .
The button will appear
on the top quick access
bar

Word

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