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The Importance of Governance   In a Regulatory World Dwayne Jorgensen, CIA, CFE Consultant, Governance Services Spirit Consulting Services
Agenda ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The Cost of Poor Governance: Sarbanes – Oxley in a Nutshell ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Brief History ,[object Object],[object Object],[object Object]
Human Nature -The Need For Governance ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Human Nature The Need For Governance ,[object Object],Unconsciously incompetent Consciously incompetent Consciously competent Unconsciously competent
Human Nature The Need For Governance Unconsciously incompetent Consciously incompetent Consciously competent Unconsciously competent
Human Nature The Need For Governance Unconsciously incompetent Consciously incompetent Consciously competent Unconsciously competent
COSO - Overview ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],COSO - Overview
COSO – Overview ,[object Object],Control Self-Assessment Consulting Operational Compliance Proactive Reactive
COSO – Overview ,[object Object],[object Object],CSA Consulting Operational Compliance Proactive Reactive Objectivity Independence
Your Role as “Teacher” ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Your Role as “Teacher” ,[object Object],Reactive Proactive Compliance Operational Consulting CSA
Your Role as “Counselor” ,[object Object],[object Object],[object Object]
Governance: Spirit or Letter of the Law? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Spirit or Letter of the Law? ,[object Object],[object Object],4 - 3 - 2
Spirit or Letter of the Law? ,[object Object],[object Object],4 - 3 - 2
Spirit or Letter of the Law? ,[object Object],[object Object],4 - 3 - 2
In the true “spirit” of the Act… ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
In the true “spirit” of the Act… ,[object Object]
COSO – ERM Framework Have You Started Yet?
Enterprise Risk Framework ,[object Object],[object Object],[object Object]
Enterprise Risk Framework ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Enterprise Risk Framework ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
The Compliance Iceberg Industry Compliance Standards
Who’s Watching the Store? Frequency Responsibility Role ,[object Object],[object Object],[object Object],COSO ,[object Object],[object Object],[object Object],SOX 302 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],SOX 404
Cost of SOX Implementation:  2005 ,[object Object],[object Object],[object Object],[object Object],Source: Gartner
Cost of SOX Implementation: Ongoing? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Source: Linda Tucci, 16 Aug 2007, SearchCIO.com
So What’s a Corporation to Do? ,[object Object],[object Object],[object Object]
Proposed CM Solution Pyramid Hardware/Data Integrity Component EMC: Centera ® , Proofspace encryption, record management automation Software Component Various vendor process automation products: Ex.: Documentum ® , Movaris OneClose ® , ACL CCM ® Co-sourcing component? Independent IT test services Planning Component SOX methodology:  Assess, document, test, report Oversight Component “ Tone at the top”: Executive buy-in, “spirit” vs. “letter”
Sarbanes-Oxley’s Impact on the COSO Cube  IT Components Section 302 Section 409 Section 404 Risk Assessment Control Environment IT Risk Management, IT Risk Assessments,  Business Impact Analysis “ Tone at the top”, IT Governance, Regulatory Compliance Firewalls, Security, DRP, Business Continuity, SDLC, Change Control, Operations IT Policies, Standards & Procedures Email, Scorecards, Dashboards, Project Control, Help Desk Server Logs, Database Logs, Firewall Logs, Intrusion Detection, Incident Response, Awareness Training Monitoring Information & Communication Control Activities
CM Solution Requirements One Close® Organizational Consulting ACL CCM/ One Close ® Documentum ® One Close ® Technology (HW/SW) People  (staff, mgmt.) Risk Assessment Control Environment Monitoring Information & Communication Control Activities Resources needed  Tool or process needed (examples only):
Key Recommendation ,[object Object],[object Object],[object Object]
Internal Control Maturity Model Control structure is not defined.  Control occurs incidentally. Control structure is not defined, but control processes may occur based on past success and management oversight. Control structure is documented, standardized and integrated into control processes for the organization. The control process is regularly assessed and tested. Detailed measures of the control process are collected and reported.  Continuous process improvement is enabled by quantitative feedback from the control process. Initial Repeatable Defined Managed Optimizing Predictability, effectiveness and efficiency of an organization's  internal controls improve as the organization moves through these five stages. Initial Repeatable Defined Managed Optimizing
COSO-Driven Methodology: Assess Process Outcomes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Form team Perform risk assessment Confirm results Develop work plan Define overall SO requirements Identify and form team Partner with external audit firm Confirm audit universe Define risk weighting Conduct assessment Analyze assessment results Confirm risk rankings Map to knowledge base of mitigating practices Present findings to management Develop plan for documentation phase Review plan with external auditor, management Remediate Ongoing coordination between management, external auditor, and consultant ASSESS TEST REPORT DOCUMENT
COSO-Driven   M e t h o d o l o g y : Document Process Outcomes ASSESS TEST REPORT Remediate Ongoing coordination between management, external auditor, and consultant COSO alignment Document control  activities Improve  controls Define monitoring process Define target maturity level by process Assess COSO maturity by process Identify where improvements are needed Define control objectives Determine tool approach Map assessment to objectives and identify gaps  Develop plan to address gaps with control changes Assess and implement changes in controls Test new processes and train users Confirm the role of the internal audit department Assess current monitoring environment Implement monitoring process ,[object Object],[object Object],[object Object],[object Object],[object Object],DOCUMENT
COSO-Driven   M e t h o d o l o g y : Test Process Outcomes Remediate Ongoing coordination between management, external auditor, and consultant ,[object Object],[object Object],[object Object],[object Object],Management controls  monitoring Material weakness plan Ongoing report process Educate management on controls Develop framework for management monitoring Facilitate management monitoring of controls Identify weaknesses from management test Develop action plan for weaknesses Reiterate if necessary Implement process for ongoing quarterly reports Define process for development of IC report Partner with external auditor on report requirements Independent  internal audit Testing Develop framework for independent monitoring Facilitate independent monitoring of controls ASSESS TEST REPORT DOCUMENT
COSO-Driven   M e t h o d o l o g y : Report Process Outcomes Remediate Ongoing coordination between management, external auditor, and consultant Management report External audit External control testing External auditor assertion Management reports on role in controls Management reports on testing process Management delivers final controls report External audit commences  External auditor tests controls per requirements External auditor reviews management report External auditor issues final report External auditor issues final assertion ASSESS TEST REPORT DOCUMENT ,[object Object],[object Object],[object Object]
Benefits/ROI ,[object Object],[object Object]
Illustrative Assessment Work Plan
Control Assessment Structure
Framework for Risk Assessment ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Risk Assessment: The Big Picture ,[object Object],[object Object],[object Object],[object Object],IIA Definition - “… a systematic process for assessing and  integrating professional judgments about probable adverse conditions  and/or events. …organize and integrate professional judgments for development of the audit work schedule.”
Enterprise Risk Assessment ,[object Object],[object Object],[object Object],[object Object],[object Object]
Enterprise Risk Assessment Defined ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Ways To Look At Risk ,[object Object],[object Object],[object Object],[object Object],[object Object]
Approaching Risk Assessment ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
An Enterprise Risk Assessment Tool ,[object Object],[object Object],[object Object],[object Object]
Types of Risk Factors ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Risk Weighting and Scoring ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Risk-based Approach: Examples Business Processes Alignment Business Continuity Compliance Contracting Empowerment Environmental Fraud Health and Safety Illegal Activities Management Information Obsolescence/Shrinkage Product/Service Quality Relevance Unauthorized Use Technology Availability Access Functionality Integrity Usability Functional Risk Finance Collateral Counterparty Credit Currency Derivatives Interest Rate Liquidity Reinvestment Settlement Financial Reporting Financial Assessment Evaluation Financial Statement  Falsification Regulatory Reporting Taxation Strategic Risk Capital Availability Competition Financial Markets Flexibility Industry Leadership Legal Regulatory Product Life Cycle Product Development Reputation Trademark Erosion Sovereign Strategic Assumptions Valuation Authority Bench Strength Budgeting & Planning Capacity Commodity Communication Cycle Time Efficiency Human Resources Organization Structures Performance Metrics Pricing Resource Allocation Supplier Technology Selection Technology Deployment Conversion Risk
Risk-based Approach:  Process Company Strategies Executive Management Input Risk Factor Model Development ,[object Object],[object Object],[object Object],[object Object],[object Object],Audit Universe Development ,[object Object],[object Object],[object Object],Risk Exposure Scoring ,[object Object],[object Object],[object Object],Audit Plan Development ,[object Object],[object Object],[object Object],[object Object],[object Object]
Risk-based Approach Re-cap ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Questions?
Dwayne Jorgensen, CIA, CFE Consultant, Governance Spirit Consulting Services ,[object Object],[object Object]
Dwayne Jorgensen, CIA, CFE Consultant, Governance Spirit Consulting Services – Referrals ,[object Object],[object Object],[object Object],[object Object],[object Object]
Contact Information ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Thank You!

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Need For Corporate Governance

  • 1. The Importance of Governance In a Regulatory World Dwayne Jorgensen, CIA, CFE Consultant, Governance Services Spirit Consulting Services
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  • 7. Human Nature The Need For Governance Unconsciously incompetent Consciously incompetent Consciously competent Unconsciously competent
  • 8. Human Nature The Need For Governance Unconsciously incompetent Consciously incompetent Consciously competent Unconsciously competent
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  • 22. COSO – ERM Framework Have You Started Yet?
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  • 26. The Compliance Iceberg Industry Compliance Standards
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  • 31. Proposed CM Solution Pyramid Hardware/Data Integrity Component EMC: Centera ® , Proofspace encryption, record management automation Software Component Various vendor process automation products: Ex.: Documentum ® , Movaris OneClose ® , ACL CCM ® Co-sourcing component? Independent IT test services Planning Component SOX methodology: Assess, document, test, report Oversight Component “ Tone at the top”: Executive buy-in, “spirit” vs. “letter”
  • 32. Sarbanes-Oxley’s Impact on the COSO Cube IT Components Section 302 Section 409 Section 404 Risk Assessment Control Environment IT Risk Management, IT Risk Assessments, Business Impact Analysis “ Tone at the top”, IT Governance, Regulatory Compliance Firewalls, Security, DRP, Business Continuity, SDLC, Change Control, Operations IT Policies, Standards & Procedures Email, Scorecards, Dashboards, Project Control, Help Desk Server Logs, Database Logs, Firewall Logs, Intrusion Detection, Incident Response, Awareness Training Monitoring Information & Communication Control Activities
  • 33. CM Solution Requirements One Close® Organizational Consulting ACL CCM/ One Close ® Documentum ® One Close ® Technology (HW/SW) People (staff, mgmt.) Risk Assessment Control Environment Monitoring Information & Communication Control Activities Resources needed Tool or process needed (examples only):
  • 34.
  • 35. Internal Control Maturity Model Control structure is not defined. Control occurs incidentally. Control structure is not defined, but control processes may occur based on past success and management oversight. Control structure is documented, standardized and integrated into control processes for the organization. The control process is regularly assessed and tested. Detailed measures of the control process are collected and reported. Continuous process improvement is enabled by quantitative feedback from the control process. Initial Repeatable Defined Managed Optimizing Predictability, effectiveness and efficiency of an organization's internal controls improve as the organization moves through these five stages. Initial Repeatable Defined Managed Optimizing
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  • 52. Risk-based Approach: Examples Business Processes Alignment Business Continuity Compliance Contracting Empowerment Environmental Fraud Health and Safety Illegal Activities Management Information Obsolescence/Shrinkage Product/Service Quality Relevance Unauthorized Use Technology Availability Access Functionality Integrity Usability Functional Risk Finance Collateral Counterparty Credit Currency Derivatives Interest Rate Liquidity Reinvestment Settlement Financial Reporting Financial Assessment Evaluation Financial Statement Falsification Regulatory Reporting Taxation Strategic Risk Capital Availability Competition Financial Markets Flexibility Industry Leadership Legal Regulatory Product Life Cycle Product Development Reputation Trademark Erosion Sovereign Strategic Assumptions Valuation Authority Bench Strength Budgeting & Planning Capacity Commodity Communication Cycle Time Efficiency Human Resources Organization Structures Performance Metrics Pricing Resource Allocation Supplier Technology Selection Technology Deployment Conversion Risk
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