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PowerPoint Tips for
     Professionals or:

   How I Learned to Stop Using
  Templates and Love Power Point




Presented by: C. Todd Smith
Death by PowerPoint
Sound familiar?
“PowerPoint hell” is the tedium some
people report on sitting through
PowerPoint visual presentations that
are too long and complex, making
excessive use of the software’s
features and when the presenter just
reads from the slides. Source: Wikipedia
Things
to avoid
Beware of the template trap
 BULLETS

 ARE

 FOR

 GUNS

 NOT

 FOR

 PRESENTATIONS
Memberships and
Affiliations
   Admitted to The Florida Bar 1994
   United States District Court, Middle District
    of Florida
   Academy of Florida Trial Lawyers
   American Trial Lawyer Association
    Central Florida Trial Lawyers Association
   Orange County Bar Association
   Guardian Ad Litem Volunteer, Orlando Legal
    Aid Society
Cutting and Pasting Trap
   On June 24, 2010, Plaintiff, JANE DOE, was the
    operator of a motor vehicle in Seminole County,
    Florida that was struck from behind by a vehicle
    being operated by John Smith, who was at fault for
    the motor vehicle accident.
   At all material times, including June 24, 2010, John
    Smith was insured by United Services Automobile
    Association, who tendered the limits of his bodily
    injury liability coverage on or about March 17,
    2011.
   SOUTHERN-OWNERS insured Plaintiff under a
    motor vehicle liability insurance policy, including
    underinsured and/or uninsured motorist coverage.
UNNECESSARY SLIDE
TRANSITIONS
(If you were watching this in Power Point you would
   love this awesome looking, but totally useless,
   transition effect.)




THE “SHRED”
EFFECT
(If you were watching this in Power Point you would
   love this even more awesome looking, but totally
   useless, transition effect.)




THE “CHECKERBOARD”
EFFECT
(You get it, right? If you were watching this in Power
  Point, this effect would blow your mind.)




THE “HONEYCOMB”
EFFECT
Wrong Font and
Too much Text
  “The majority of the presentations that I see have text in a ten point font. As much text
  as possible is jammed into the slide, and then the presenter reads it. However, as soon
  as the audience figures out that you’re reading the text, it reads ahead of you because it
  can read faster than you can speak. The result is that you and the audience are out of
  synch.

  The reason people use a small font is twofold: first, that they don’t know their material
  well enough; second, they think that more text is more convincing. Total bozosity.
  Force yourself to use no font smaller than thirty points. I guarantee it will make your
  presentations better because it requires you to find the most salient points and to know
  how to explain them well. If “thirty points,” is too dogmatic, the I offer you an
  algorithm: find out the age of the oldest person in your audience and divide it by two.
  That’s your optimal font size.” - Guy Kawasaki

  Read more:
  http://blog.guykawasaki.com/2005/12/the_102030_rule.html#ixzz1dKyrGkCe
BAD CLIP ART AND
ANIMATIONS
Telling the story
Start with Why
People aren’t interested in
what you do, they’re
interested in why you do it.
                  -Simon Sinek
TELLING the STORY:

Act I begins a story by setting up all of the key story
elements, including the setting, the main character, a
conflict, and the desired outcome.

Act II drives the story forward by picking up on the
conflict in Act I and developing it through the actions and
reactions of the main character in response to changing
conditions.

Act III ends the story by framing a climax and a decision
that the main character must face to resolve the
situation.

                           Source: Cliff Atkinson, Sociable Media
Use visuals
5:45 a.m.                     7:00 a.m.                        7:30 a.m.


     • Mother leaves for           • Employees arrive               • Child is is dropped
       work                          at Daycare                       off by his father
                                                                      and signed in.




9:00 a.m.                    9:30 a.m.                         9:45 a.m.

     • Diaper changed          • Employee A reported to              • Employee A claims
       according to diaper       be the primary caregiver              she woke the baby
       chart                     of child but she later says           to clean him and
     • Employee takes out        Employee B was the                    discovers burn
       trash                     primary caregiver that                injuries
                                 morning.




9:58 a.m.                     10:15 a.m.                       10:40 a.m.


     • Daycare calls               • Father arrives at              • 911 finally called
       Mother and she                daycare, calls                   and OCFD Rescue
       calls her father.             Mother, and insists              dispatched at
                                     that 911 be called.              10:41
Guy Kawasaki’s
            10/20/30 Rule
10 slides    10



20 minutes
30 point font (30, 20,    )
                         10




                         Click for Guy's Blog Post
www.prezi.com
TECH
Get to know the ribbon
in Office 2010
Office.com
Always
Be
Prepared
To
handout
or not
to
handout?
Don’t be boring.
Shortcuts:
http://office.microsoft.com/en-ca/powerpoint-help/keyboard-shortcuts-
for-use-while-creating-a-presentation-in-powerpoint-2010-
HP010336519.aspx

Death by PowerPoint:
http://www.smallbusinesscomputing.com/biztools/article.php/684871/D
eath-By-Powerpoint.htm

Really bad PowerPoint – Seth Godin
http://sethgodin.typepad.com/seths_blog/2007/01/really_bad_powe.ht
ml

Tips:
http://www.ellenfinkelstein.com/powerpoint_tips.html
http://www.presentationzen.com/presentationzen/

Portability – Office web apps:
http://office.microsoft.com/en-us/web-apps?WT.mc_id=PPT_WebApp
C. Todd Smith
www.ctoddsmith.com
Download this presentation at:
  Slideshare.net/ctoddsmith

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PowerPoint Tips for Professionals

  • 1. PowerPoint Tips for Professionals or: How I Learned to Stop Using Templates and Love Power Point Presented by: C. Todd Smith
  • 3.
  • 4.
  • 5. Sound familiar? “PowerPoint hell” is the tedium some people report on sitting through PowerPoint visual presentations that are too long and complex, making excessive use of the software’s features and when the presenter just reads from the slides. Source: Wikipedia
  • 7. Beware of the template trap
  • 8.  BULLETS  ARE  FOR  GUNS  NOT  FOR  PRESENTATIONS
  • 9. Memberships and Affiliations  Admitted to The Florida Bar 1994  United States District Court, Middle District of Florida  Academy of Florida Trial Lawyers  American Trial Lawyer Association  Central Florida Trial Lawyers Association  Orange County Bar Association  Guardian Ad Litem Volunteer, Orlando Legal Aid Society
  • 10. Cutting and Pasting Trap  On June 24, 2010, Plaintiff, JANE DOE, was the operator of a motor vehicle in Seminole County, Florida that was struck from behind by a vehicle being operated by John Smith, who was at fault for the motor vehicle accident.  At all material times, including June 24, 2010, John Smith was insured by United Services Automobile Association, who tendered the limits of his bodily injury liability coverage on or about March 17, 2011.  SOUTHERN-OWNERS insured Plaintiff under a motor vehicle liability insurance policy, including underinsured and/or uninsured motorist coverage.
  • 12. (If you were watching this in Power Point you would love this awesome looking, but totally useless, transition effect.) THE “SHRED” EFFECT
  • 13. (If you were watching this in Power Point you would love this even more awesome looking, but totally useless, transition effect.) THE “CHECKERBOARD” EFFECT
  • 14. (You get it, right? If you were watching this in Power Point, this effect would blow your mind.) THE “HONEYCOMB” EFFECT
  • 15.
  • 16. Wrong Font and Too much Text “The majority of the presentations that I see have text in a ten point font. As much text as possible is jammed into the slide, and then the presenter reads it. However, as soon as the audience figures out that you’re reading the text, it reads ahead of you because it can read faster than you can speak. The result is that you and the audience are out of synch. The reason people use a small font is twofold: first, that they don’t know their material well enough; second, they think that more text is more convincing. Total bozosity. Force yourself to use no font smaller than thirty points. I guarantee it will make your presentations better because it requires you to find the most salient points and to know how to explain them well. If “thirty points,” is too dogmatic, the I offer you an algorithm: find out the age of the oldest person in your audience and divide it by two. That’s your optimal font size.” - Guy Kawasaki Read more: http://blog.guykawasaki.com/2005/12/the_102030_rule.html#ixzz1dKyrGkCe
  • 17. BAD CLIP ART AND ANIMATIONS
  • 18.
  • 20. Start with Why People aren’t interested in what you do, they’re interested in why you do it. -Simon Sinek
  • 21. TELLING the STORY: Act I begins a story by setting up all of the key story elements, including the setting, the main character, a conflict, and the desired outcome. Act II drives the story forward by picking up on the conflict in Act I and developing it through the actions and reactions of the main character in response to changing conditions. Act III ends the story by framing a climax and a decision that the main character must face to resolve the situation. Source: Cliff Atkinson, Sociable Media
  • 23. 5:45 a.m. 7:00 a.m. 7:30 a.m. • Mother leaves for • Employees arrive • Child is is dropped work at Daycare off by his father and signed in. 9:00 a.m. 9:30 a.m. 9:45 a.m. • Diaper changed • Employee A reported to • Employee A claims according to diaper be the primary caregiver she woke the baby chart of child but she later says to clean him and • Employee takes out Employee B was the discovers burn trash primary caregiver that injuries morning. 9:58 a.m. 10:15 a.m. 10:40 a.m. • Daycare calls • Father arrives at • 911 finally called Mother and she daycare, calls and OCFD Rescue calls her father. Mother, and insists dispatched at that 911 be called. 10:41
  • 24. Guy Kawasaki’s 10/20/30 Rule 10 slides 10 20 minutes 30 point font (30, 20, ) 10 Click for Guy's Blog Post
  • 26. TECH
  • 27. Get to know the ribbon in Office 2010
  • 31.
  • 32.
  • 34. Shortcuts: http://office.microsoft.com/en-ca/powerpoint-help/keyboard-shortcuts- for-use-while-creating-a-presentation-in-powerpoint-2010- HP010336519.aspx Death by PowerPoint: http://www.smallbusinesscomputing.com/biztools/article.php/684871/D eath-By-Powerpoint.htm Really bad PowerPoint – Seth Godin http://sethgodin.typepad.com/seths_blog/2007/01/really_bad_powe.ht ml Tips: http://www.ellenfinkelstein.com/powerpoint_tips.html http://www.presentationzen.com/presentationzen/ Portability – Office web apps: http://office.microsoft.com/en-us/web-apps?WT.mc_id=PPT_WebApp
  • 35. C. Todd Smith www.ctoddsmith.com Download this presentation at: Slideshare.net/ctoddsmith