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Unit	
  3	
  
Business	
  Management	
  
	
  
Outcome	
  3	
  	
  
The	
  Opera/ons	
  Management	
  Func/on	
  	
  
Revision	
  
2014	
  
 
	
  	
  
This	
  assessment	
  task	
  addresses	
  the	
  following	
  key	
  knowledge	
  as	
  outlined	
  
in	
  Unit	
  3:	
  Area	
  of	
  Study	
  3:	
  (VCAA	
  Study	
  design)	
  
	
  •	
  the	
  opera/ons	
  func/on	
  and	
  its	
  rela/onship	
  to	
  business	
  objecIves	
  and	
  business	
  strategy;	
  
•	
  characteris/cs	
  of	
  opera/ons	
  management	
  within	
  large-­‐scale	
  manufacturing	
  and	
  service	
  
organisa/ons;	
  
•	
  key	
  elements	
  of	
  an	
  opera/ons	
  system	
  (inputs,	
  processes	
  and	
  outputs)	
  in	
  different	
  types	
  of	
  
large	
  scale	
  organisa/ons;	
  
•	
  producIvity	
  and	
  business	
  compeIIveness,	
  their	
  importance	
  for	
  and	
  impact	
  on	
  the	
  
opera/ons	
  system;	
  
•	
  strategies	
  adopted	
  to	
  opImise	
  operaIons,	
  including:	
  
•  –	
  faciliIes	
  design	
  and	
  layout	
  
•  –	
  materials	
  management	
  
•  –	
  management	
  of	
  quality	
  
•  –	
  extent	
  of	
  the	
  use	
  of	
  technology;	
  
•	
  ethical	
  and	
  socially	
  responsible	
  management	
  of	
  an	
  operaIons	
  system.	
  
•  3	
  
The key skills that this assessment task addresses include the ability to:
	
  
•  accurately	
  use	
  relevant	
  management	
  terms;	
  
•  research	
  aspects	
  of	
  opera/ons	
  management	
  using	
  print	
  and	
  online	
  
sources;	
  
•  analyse	
  business	
  informa/on	
  and	
  data;	
  
•  apply	
  opera/ons	
  management	
  knowledge	
  and	
  concepts	
  to	
  
prac/cal	
  and/or	
  simulated	
  situa/ons;	
  
•  discuss	
  key	
  aspects	
  of	
  opera/ons	
  management;	
  
•  analyse	
  strategies	
  that	
  arise	
  through	
  prac/ces	
  within	
  opera/ons	
  
management.
How	
  to	
  prepare??	
  
•  Know	
  each	
  dot	
  point	
  in	
  study	
  design.	
  
•  Use	
  Wiki	
  resources,	
  (including	
  past	
  sacs)	
  
•  Use	
  Edrolo	
  
•  Complete	
  past	
  VCAA	
  exam	
  ques/ons	
  
The	
  opera/ons	
  func/on	
  and	
  its	
  rela/onship	
  to	
  business	
  objecIves	
  and	
  business	
  strategy;	
  
•  Opera/ons	
  func/on:	
  The	
  opera/ons	
  func/on	
  transforms	
  inputs	
  into	
  outputs	
  for	
  sale	
  
through	
  a	
  range	
  of	
  processes.	
  It	
  is	
  the	
  core	
  func/on	
  or	
  purpose	
  of	
  an	
  organisa/on	
  
because	
  it	
  is	
  what	
  generates	
  revenue	
  for	
  a	
  business.	
  	
  
•  The	
  core	
  objec/ve	
  of	
  all	
  organisa/ons	
  is	
  to	
  efficiently	
  produce	
  a	
  good	
  or	
  service.	
  
Opera/ons	
  management	
  is	
  the	
  strategy	
  used	
  to	
  achieve	
  this	
  objec/ve.	
  
•  Opera/ons	
  must	
  work	
  within	
  a	
  framework	
  of	
  what	
  the	
  organisa/on	
  aims	
  to	
  achieve.	
  
ie.	
  Its	
  objec/ves.	
  	
  
•  The	
  opera/ons	
  management	
  func/on	
  has	
  a	
  considerable	
  influence	
  on	
  the	
  	
  
	
   	
  quality,	
  	
  
	
   	
  cost	
  and	
  	
  
	
   	
  availability	
  of	
  an	
  organisa/on's	
  goods	
  or	
  services.	
  	
  
•  These,	
  in	
  turn,	
  have	
  a	
  direct	
  bearing	
  on	
  whether	
  the	
  organisaIon	
  achieves	
  its	
  other	
  
main	
  objecIves	
  —	
  specifically,	
  to	
  increase	
  profitability,	
  to	
  increase	
  market	
  share,	
  
to	
  provide	
  a	
  reasonable	
  return	
  for	
  investors	
  or	
  to	
  contribute	
  to	
  the	
  wellbeing	
  of	
  
the	
  community.	
  
The	
  opera/ons	
  func/on	
  and	
  its	
  rela/onship	
  to	
  business	
  objecIves	
  and	
  business	
  
strategy;	
  (conInued)	
  
•  The	
  design	
  of	
  the	
  operaIons	
  system	
  has	
  an	
  impact	
  on	
  the	
  
achievement	
  of	
  business	
  objecIves.	
  	
  
•  For	
  example,	
  the	
  extent	
  and	
  use	
  of	
  technology	
  has	
  an	
  impact	
  
on	
  whether	
  an	
  LSO	
  achieves	
  its	
  objecIves.	
  The	
  use	
  of	
  
technology	
  eg	
  computers,	
  robo/cs	
  decreases	
  the	
  need	
  for	
  
human	
  labour,	
  reduces	
  disrup/ons	
  caused	
  by	
  human	
  error	
  and	
  
minimises	
  both	
  labour	
  costs	
  and	
  the	
  /me	
  it	
  takes	
  to	
  complete	
  
tasks,	
  while,	
  at	
  the	
  same	
  /me,	
  increases	
  the	
  quality	
  of	
  the	
  
tasks	
  completed.	
  	
  
Characteris/cs	
  of	
  opera/ons	
  management	
  within	
  large-­‐scale	
  manufacturing	
  and	
  service	
  
organisa/ons;	
  (ie	
  know	
  the	
  differences	
  between	
  the	
  two)	
  
•  A	
  manufacturer	
  will	
  transform	
  inputs	
  into	
  tangible	
  products.	
  	
  
•  Tangibles	
  are	
  physical	
  products	
  which	
  can	
  be	
  handled	
  and	
  stored	
  
before	
  they	
  are	
  sold	
  to	
  the	
  consumer,	
  such	
  as	
  bread,	
  clothing	
  or	
  a	
  
car.	
  	
  
•  In	
  manufacturing	
  organisa/ons,	
  produc/on	
  and	
  consump/on	
  occur	
  
at	
  different	
  /mes.	
  
•  The	
  produc/on	
  process	
  and	
  consump/on	
  are	
  not	
  linked.	
  That	
  is,	
  
there	
  is	
  liZle	
  customer	
  involvement	
  in	
  produc/on.	
  
•  Manufacturers	
  usually	
  mass-­‐produce	
  standardised	
  products	
  
(products	
  with	
  the	
  same	
  characteris/cs).	
  	
  
Characteris/cs	
  of	
  opera/ons	
  management	
  within	
  large-­‐scale	
  
manufacturing	
  and	
  service	
  organisa/ons;	
  (ie	
  know	
  the	
  differences	
  
between	
  the	
  two)	
  
•  A	
  service	
  organisa/on	
  will	
  transform	
  inputs	
  into	
  services.	
  
•  Services	
  are	
  intangible,	
  which	
  means	
  that	
  they	
  cannot	
  be	
  
stored.	
  	
  
•  In	
  a	
  service	
  organisa/on,	
  produc/on	
  and	
  consump/on	
  occur	
  at	
  
the	
  same	
  /me.	
  For	
  example,	
  transport.	
  The	
  customer	
  may	
  
actually	
  need	
  to	
  be	
  present	
  when	
  the	
  service	
  is	
  being	
  
delivered.	
  	
  
•  Can	
  customise	
  to	
  meet	
  the	
  needs	
  of	
  par/cular	
  clients	
  
Characteris/cs	
  of	
  opera/ons	
  management	
  within	
  large-­‐scale	
  manufacturing	
  and	
  
service	
  organisa/ons;	
  (ie	
  know	
  the	
  differences	
  between	
  the	
  two)	
  
•  SAC/exam	
  hint	
  
•  Also	
  provide	
  examples	
  from	
  case	
  study	
  (if	
  specified)	
  or	
  else	
  
provide	
  your	
  own	
  examples.	
  
•  refer	
  to	
  a	
  large-­‐scale	
  organisa/on	
  of	
  your	
  choice.	
  
	
  
Examples	
  of	
  Goods	
  &	
  Service	
  providers	
  
Goods	
  provider	
   Service	
  provider	
  
Clothing	
  manufacturer	
  
Food	
  
Bakeries	
  
Car	
  manufacturer	
  
So_	
  drinks	
  
Furniture	
  
	
  
Travel	
  agency	
  
Transport	
  
Hotels	
  
Hospitals	
  
Airport	
  
Schools/	
  universi/es	
  
	
  
	
  
	
  
Key	
  Elements	
  of	
  an	
  Opera/ons	
  System	
  
Input	
   Transforma/ons	
   Output	
  
Inputs	
  
• Resources	
  needed	
  to	
  make	
  a	
  product	
  or	
  service	
  
• Staff,	
  Informa/on,	
  raw	
  materials,	
  physical	
  facili/es,	
  capital	
  
equipment,	
  financial	
  resources	
  
Transforma/on/Processes	
  
• Tasks,	
  ac/vi/es,	
  strategies	
  used	
  to	
  transform	
  the	
  inputs	
  into	
  
outputs.	
  
Output	
  
• The	
  actual	
  good	
  produced	
  or	
  the	
  service	
  provided	
  
Type	
  of	
  LSO	
   Inputs	
   Processes	
   Output	
  
Airport	
   Ground	
  staff,	
  pilots,	
  cabin	
  
crew,	
  security,	
  plane,	
  
terminals	
  
Passenger	
  arrives	
  and	
  
checks	
  in,	
  goes	
  through	
  
security	
  checks,	
  proceeds	
  
to	
  the	
  departure	
  gate,	
  
boards	
  the	
  plane,	
  flys	
  to	
  
des/na/on.	
  
Passengers	
  arriving	
  safely	
  
WITH	
  luggage.	
  
Car	
  manufacturer	
   Workers,	
  robots,	
  car	
  parts,	
  
produc/on	
  line.	
  
The	
  shell	
  of	
  the	
  car	
  moves	
  
along	
  the	
  produc/on	
  line	
  
having	
  parts	
  added	
  by	
  
robots	
  and	
  workers.	
  
Car	
  
SAC/Exam	
  Hint	
  
•  Key	
  elements	
  of	
  an	
  opera/ons	
  system.	
  	
  
•  List,	
  define	
  and	
  provide	
  specific	
  examples	
  from	
  case	
  study.	
  
	
  
QuesIon	
  1E	
  	
  2012	
  VCAA	
  exam	
  (2	
  marks)	
  
2e.	
  Describe	
  one	
  difference	
  between	
  the	
  opera/ons	
  management	
  of	
  a	
  manufacturing	
  
organisa/on,	
  such	
  as	
  Websters,	
  and	
  a	
  service	
  organisa/on.	
  
	
  
QuesIon	
  3C	
  	
  	
  2011	
  	
  (3	
  marks)	
  
	
  Outline	
  three	
  differences	
  between	
  the	
  opera/ons	
  management	
  of	
  service	
  and	
  
manufacturing	
  organisa/ons.	
  
VCAA	
  2010	
  Exam	
  
QuesIon	
  4	
  	
  	
  (6	
  marks)	
  
•  The	
  Charity	
  Founda/on	
  is	
  a	
  service	
  organisa/on	
  assis/ng	
  
children	
  who	
  have	
  been	
  affected	
  by	
  natural	
  disasters.	
  It	
  aims	
  
to	
  raise	
  money	
  and	
  collect	
  goods	
  to	
  distribute	
  to	
  children	
  in	
  
need.	
  
•  Iden/fy	
  and	
  explain	
  the	
  key	
  elements	
  of	
  The	
  Charity	
  
Founda/on’s	
  opera/ons	
  management	
  system.	
  In	
  your	
  answer	
  
provide	
  one	
  example	
  of	
  each	
  key	
  element.	
  
Strategies	
  adopted	
  to	
  op/mise	
  opera/ons	
  
Facili/es	
  Design	
  &	
  Layout	
  
Materials	
  Management	
  
Management	
  of	
  Quality	
  
Technology	
  
Facili/es	
  and	
  Design	
  Layout	
  
•  When	
  choosing	
  the	
  best	
  loca/on	
  &	
  layout,	
  an	
  opera/ons	
  manager	
  
needs	
  to	
  consider	
  whether	
  or	
  not	
  there	
  is:	
  
•  enough	
  physical	
  space	
  for	
  the	
  an/cipated	
  volume	
  of	
  produc/on	
  
•  effec/ve	
  use	
  of	
  produc/on	
  equipment	
  and	
  technology	
  
•  an	
  adequate	
  loca/on	
  of	
  stock	
  and	
  warehousing	
  requirements	
  
•  an	
  efficient	
  flow	
  of	
  the	
  good	
  or	
  service	
  through	
  the	
  system	
  
•  conformity	
  with	
  legal	
  regula/ons	
  (such	
  as	
  site	
  and	
  building	
  
constraints	
  and	
  occupa/onal	
  health	
  and	
  safety	
  standards).	
  
VCAA	
  Exam	
  	
  2011	
  
QuesIon	
  2C	
  
•  Freda	
  Campbell	
  is	
  sejng	
  up	
  a	
  new	
  business	
  in	
  Melbourne	
  that	
  will	
  
manufacture	
  and	
  sell	
  furniture.	
  
•  Iden/fy,	
  describe	
  and	
  jus/fy	
  a	
  facili/es	
  design	
  and	
  layout	
  strategy	
  
that	
  Freda	
  could	
  use	
  for	
  manufacturing	
  the	
  furniture.	
  (5	
  marks)	
  
QuesIon	
  2d. 	
  	
  	
  
	
  The	
  key	
  elements	
  of	
  an	
  opera/ons	
  management	
  system	
  are	
  inputs,	
  
processes	
  and	
  outputs.	
  
•  Discuss	
  how	
  ethical	
  and	
  socially	
  responsible	
  management	
  prac/ces	
  
could	
  affect	
  each	
  of	
  these	
  elements.	
  (6	
  marks)	
  
Fixed	
  posiIon	
  layout	
  
•  Used	
  for	
  big	
  project	
  produc/on.	
  	
  
•  Eg.	
  large-­‐scale,	
  bulky	
  ac/vi/es	
  such	
  as	
  the	
  construc/on	
  of	
  
bridges,	
  ships,	
  aircra_	
  or	
  buildings.	
  	
  
•  More	
  efficient	
  to	
  bring	
  materials	
  to	
  the	
  site;	
  workers	
  and	
  
equipment	
  come	
  to	
  the	
  one	
  work	
  area.	
  This	
  layout	
  is	
  used	
  
when	
  it	
  would	
  be	
  too	
  difficult	
  to	
  move	
  the	
  product.	
  	
  
•  Disadvantage	
  is	
  storage	
  —	
  materials	
  needs	
  change	
  constantly	
  
and	
  it	
  can	
  be	
  hard	
  to	
  find	
  space	
  to	
  store	
  them	
  safely.	
  
Product	
  layout	
  
	
  •  Machinery	
  and	
  equipment	
  are	
  arranged	
  in	
  line	
  and	
  components	
  are	
  added	
  
to	
  the	
  product	
  in	
  a	
  sequence	
  of	
  steps.	
  	
  
•  A	
  motor	
  vehicle	
  being	
  produced	
  on	
  an	
  assembly	
  line	
  is	
  an	
  example	
  of	
  this	
  
type	
  of	
  layout.	
  	
  
•  Best	
  suited	
  to	
  the	
  manufacture	
  of	
  high-­‐volume,	
  standardised	
  goods.	
  	
  
•  The	
  product	
  would	
  normally	
  move	
  along	
  a	
  highly	
  automated	
  produc/on	
  
line,	
  using	
  a	
  conveyor	
  belt.	
  	
  
•  Costs,	
  reduced	
  because	
  of	
  the	
  use	
  of	
  technology	
  and	
  staff	
  complete	
  
specialised	
  tasks.	
  	
  
•  It	
  can,	
  however,	
  be	
  very	
  expensive	
  to	
  set	
  up	
  a	
  capital-­‐intensive,	
  automated	
  
assembly	
  line.	
  Also,	
  staff	
  can	
  become	
  bored	
  with	
  repe//ve,	
  low-­‐skilled	
  
ac/vi/es.	
  A	
  problem	
  on	
  the	
  produc/on	
  line	
  can	
  some/mes	
  mean	
  that	
  the	
  
whole	
  factory	
  needs	
  to	
  be	
  shut	
  down.	
  
Process	
  (func/onal)Layout	
  
•  Equipment	
  and	
  machinery	
  which	
  perform	
  a	
  similar	
  func/on	
  are	
  arranged	
  
together.	
  	
  
•  Suited	
  to	
  organisa/ons	
  which	
  deal	
  with	
  a	
  variety	
  of	
  products.	
  	
  
•  A	
  manufacturer	
  of	
  sports	
  shoes	
  or	
  brake	
  pads,	
  for	
  example,	
  would	
  commonly	
  
use	
  this	
  type	
  of	
  layout.	
  	
  
•  A	
  process	
  layout	
  lends	
  itself	
  to	
  batch	
  produc/on,	
  as	
  in	
  the	
  case	
  of	
  a	
  bakery,	
  
where	
  different	
  types	
  of	
  breads,	
  rolls	
  or	
  buns	
  are	
  manufactured	
  in	
  limited	
  
numbers.	
  Each	
  batch	
  would	
  be	
  completed	
  at	
  a	
  produc/on	
  stage	
  and	
  then	
  would	
  
move	
  on	
  to	
  another	
  stage.	
  	
  
•  In	
  service	
  organisa/ons	
  such	
  as	
  banks	
  or	
  hospitals,	
  a	
  process	
  layout	
  is	
  used	
  to	
  
deal	
  with	
  the	
  different	
  needs	
  of	
  customers.	
  A	
  disadvantage	
  of	
  this	
  layout	
  is	
  that	
  
the	
  work	
  for	
  staff	
  can	
  be	
  monotonous	
  if	
  they	
  are	
  only	
  involved	
  in	
  one	
  stage	
  of	
  
the	
  process.	
  
Retail	
  layout	
  
	
  •  Exposure	
  is	
  a	
  cri/cal	
  considera/on	
  to	
  the	
  layout	
  of	
  retail	
  stores.	
  	
  
•  Stores	
  such	
  as	
  Kmart	
  and	
  Big	
  W	
  channel	
  customers	
  through	
  departments	
  or	
  
sec/ons.	
  	
  
•  They	
  are	
  exposed	
  to	
  other	
  aisles	
  or	
  sec/ons	
  as	
  they	
  move	
  from	
  one	
  point	
  to	
  
another.	
  	
  
•  It	
  can	
  be	
  difficult	
  to	
  move	
  efficiently	
  from	
  one	
  part	
  of	
  the	
  store	
  to	
  another	
  
because	
  barriers	
  are	
  established	
  to	
  ‘showcase’	
  or	
  ‘display’	
  items	
  for	
  sale.	
  
Retailers	
  such	
  as	
  Coles	
  and	
  Woolworths	
  use	
  approaches	
  such	
  as:	
  
•  loca/ng	
  high-­‐impulse	
  or	
  high-­‐margin	
  products	
  in	
  prominent	
  loca/ons,	
  o_en	
  at	
  
the	
  end	
  of	
  aisles	
  or	
  near	
  checkouts	
  
•  loca/ng	
  ‘high-­‐draw’	
  items	
  such	
  as	
  bread	
  and	
  dairy	
  products	
  on	
  opposite	
  sides	
  of	
  
the	
  store	
  
•  loca/ng	
  ‘power	
  items’	
  (high-­‐priority	
  items	
  for	
  most	
  shopping	
  trips)	
  at	
  intervals	
  
throughout	
  a	
  series	
  of	
  aisles.	
  
Office	
  layout	
  
	
  •  Efficient	
  movement	
  of	
  informa/on	
  and	
  proximity	
  to	
  resources	
  (such	
  as	
  the	
  
photocopier,	
  computers,	
  printers	
  and	
  storage	
  areas)	
  are	
  priori/es	
  for	
  the	
  layout	
  
of	
  an	
  office.	
  
•  Loca/ng	
  worksta/ons	
  together	
  in	
  departments	
  that	
  are	
  required	
  to	
  
communicate	
  constantly	
  may	
  also	
  be	
  important.	
  	
  
•  In	
  a	
  manufacturing	
  organisa/on,	
  the	
  office	
  layout	
  is	
  o_en	
  informal	
  and	
  may	
  
overlook	
  the	
  factory	
  floor	
  so	
  managers	
  can	
  easily	
  supervise.	
  For	
  a	
  service	
  
provider,	
  such	
  as	
  an	
  accountant	
  or	
  a	
  doctor,	
  clients	
  need	
  to	
  feel	
  welcome,	
  but	
  
privacy	
  is	
  a	
  concern,	
  so	
  the	
  layout	
  of	
  the	
  office	
  should	
  reflect	
  this.	
  
•  An	
  office	
  might	
  also	
  need	
  to	
  provide	
  a	
  space	
  (such	
  as	
  a	
  lunch	
  room)	
  that	
  enables	
  
employees	
  to	
  take	
  a	
  break	
  from	
  the	
  work	
  environment	
  if	
  required.	
  Personal	
  
storage	
  space	
  and	
  mee/ng	
  rooms	
  may	
  also	
  be	
  required.	
  Office	
  layout	
  is	
  o_en	
  
open	
  plan	
  or	
  in	
  pods.	
  With	
  staff	
  working	
  closely	
  together	
  a	
  code	
  of	
  conduct	
  is	
  
o_en	
  adopted	
  called	
  ‘cubicle	
  e/queZe’.	
  This	
  really	
  means	
  watch	
  the	
  sights,	
  
sounds	
  and	
  smells	
  —	
  it	
  may	
  even	
  advise	
  what	
  lunch	
  foods	
  might	
  be	
  cubicle	
  
unfriendly.	
  
Materials	
  management	
  
	
  •  Materials	
  management	
  is	
  a	
  strategy	
  which	
  opera/ons	
  
managers	
  use	
  to	
  op/mise	
  opera/ons.	
  
•  Materials	
  management	
  involves	
  managing	
  the	
  use,	
  storage	
  
and	
  delivery	
  of	
  materials	
  to	
  ensure	
  the	
  right	
  amount	
  of	
  inputs	
  
are	
  available	
  when	
  required.	
  
Master	
  producIon	
  scheduling	
  
•  (MPS)	
  describes	
  what	
  is	
  to	
  be	
  produced	
  and	
  when.	
  	
  
•  Schedule	
  linked	
  to	
  specific	
  delivery	
  dates	
  or	
  contracts	
  for	
  
delivery	
  in	
  the	
  future.	
  	
  
Materials	
  requirements	
  planning	
  
•  (MRP)	
  is	
  completed	
  a_er	
  the	
  organisa/on	
  has	
  a	
  clear	
  
understanding	
  of	
  the	
  quan//es	
  to	
  be	
  produced	
  and	
  the	
  /me	
  frame	
  
involved.	
  It	
  is	
  an	
  itemised	
  list	
  of	
  all	
  materials	
  involved	
  in	
  produc/on	
  
to	
  meet	
  the	
  specified	
  orders.	
  Such	
  planning	
  must	
  consider:	
  
•  lead	
  /mes	
  required	
  by	
  suppliers	
  —	
  that	
  is,	
  whether	
  items	
  need	
  to	
  
be	
  ordered	
  weeks	
  or	
  months	
  in	
  advance	
  
•  the	
  exact	
  number	
  of	
  inputs	
  to	
  complete	
  the	
  task	
  
•  the	
  amount	
  of	
  stock	
  (inventory)	
  on	
  hand	
  
•  purchasing	
  procedures	
  —	
  for	
  example,	
  whether	
  the	
  organisa/on	
  
wishes	
  to	
  take	
  advantage	
  of	
  bulk	
  purchasing	
  discounts	
  offered	
  by	
  
suppliers.	
  
 Just	
  in	
  Time	
  
•  	
  (JIT)	
  system	
  of	
  inventory	
  control.	
  	
  
•  This	
  approach	
  makes	
  sure	
  that	
  the	
  right	
  amount	
  of	
  materials	
  
will	
  arrive	
  just	
  as	
  they	
  are	
  needed	
  for	
  produc/on.	
  	
  
•  Reduces	
  storage	
  costs	
  and	
  reduces	
  the	
  risk	
  of	
  any	
  waste	
  
occurring	
  in	
  storage,	
  thus	
  increasing	
  compe//veness.	
  
However,	
  supplier	
  deliveries	
  must	
  be	
  reliable	
  and	
  must	
  be	
  
received	
  at	
  the	
  appropriate	
  /me.	
  
The	
  management	
  of	
  Quality	
  
•  Quality	
  management	
  is	
  the	
  strategy	
  which	
  an	
  organisa/on	
  uses	
  to	
  make	
  
sure	
  that	
  its	
  product	
  meets	
  customer	
  expecta/ons.	
  Three	
  quality	
  
approaches	
  are	
  	
  
•  quality	
  control,	
  	
  
•  quality	
  assurance	
  and	
  	
  
•  total	
  quality	
  management	
  (including	
  employee	
  empowerment,	
  con/nuous	
  
improvement	
  and	
  improved	
  customer	
  focus).	
  	
  
When	
  managing	
  quality,	
  LSOs	
  will:	
  
•  minimise	
  waste	
  and	
  defects	
  
•  strictly	
  conform	
  to	
  standards	
  
•  reduce	
  variance	
  in	
  final	
  output.	
  
Quality	
  control	
  
	
  •  Quality	
  control	
  reduces	
  problems	
  and	
  defects	
  in	
  the	
  product	
  using	
  inspec/ons	
  at	
  
various	
  points	
  in	
  the	
  produc/on	
  process.	
  	
  
•  Many	
  organisa/ons	
  have	
  minimised	
  errors	
  and	
  waste	
  by	
  ensuring	
  that	
  standards	
  
are	
  met.	
  	
  
•  Specifica/ons	
  or	
  benchmarks	
  are	
  set	
  before	
  the	
  physical	
  checks	
  are	
  completed.	
  
Actual	
  performance	
  is	
  then	
  compared	
  to	
  the	
  established	
  criteria.	
  If	
  the	
  
established	
  standards	
  are	
  met	
  it	
  is	
  likely	
  that	
  the	
  business	
  will	
  be	
  mee/ng	
  
customer	
  expecta/ons.	
  Compe//veness	
  increases	
  as	
  the	
  costs	
  associated	
  with	
  
waste	
  and	
  faulty	
  products	
  are	
  reduced.	
  
•  In	
  a	
  service	
  organisa/on,	
  an	
  inspec/on	
  of	
  employee	
  performance	
  can	
  be	
  used	
  as	
  
a	
  means	
  of	
  quality	
  control.	
  A	
  bank	
  might	
  inspect	
  teller	
  accuracy,	
  speed	
  or	
  
courtesy.	
  In	
  a	
  call	
  centre	
  calls	
  might	
  be	
  monitored	
  for	
  quality	
  assurance	
  and	
  
control	
  purposes.	
  
	
  
	
  
Quality	
  assurance	
  
	
  •  A	
  quality	
  system	
  is	
  in	
  place	
  to	
  ensure	
  that	
  set	
  standards	
  are	
  
achieved.	
  	
  
•  Eg.	
  Cer/fied	
  to	
  the	
  ISO	
  9002	
  standard.	
  	
  
•  The	
  ISO	
  9000	
  series	
  of	
  quality	
  cer/fica/ons	
  is	
  a	
  widely	
  used	
  
interna/onal	
  standard.	
  ‘ISO’	
  stands	
  for	
  Interna/onal	
  Organiza/on	
  
for	
  Standardisa/on.	
  Mee/ng	
  these	
  interna/onal	
  Standards	
  is	
  
voluntary,	
  but	
  many	
  organisa/ons	
  comply	
  with	
  their	
  requirements	
  
to	
  remain	
  compe//ve	
  locally	
  and	
  interna/onally.	
  	
  
•  The	
  ISO	
  provides	
  guidelines	
  on	
  how	
  organisa/ons	
  should	
  establish	
  
quality	
  assurance	
  systems	
  by	
  adop/ng	
  specific	
  procedures,	
  
controls,	
  and	
  recording	
  and	
  documenta/on	
  measures.	
  	
  
Total	
  quality	
  management	
  
•  (TQM)	
  is	
  a	
  commitment	
  to	
  excellence	
  that	
  emphasises	
  con/nuous	
  
improvement	
  in	
  all	
  aspects	
  of	
  an	
  organisa/on's	
  opera/on	
  by	
  
sharing	
  responsibility	
  among	
  all	
  the	
  members	
  of	
  the	
  organisa/on.	
  
•  The	
  aim	
  of	
  TQM	
  is	
  to	
  create	
  a	
  defect-­‐free	
  produc/on	
  process,	
  and	
  
maintain	
  a	
  customer	
  focus	
  in	
  opera/ons.	
  	
  
•  Improves	
  the	
  price	
  compe//veness	
  of	
  an	
  organisa/on,	
  but	
  can	
  
also	
  improve	
  product	
  quality,	
  allowing	
  the	
  business	
  to	
  aZain	
  
compe//ve	
  advantage.	
  	
  
•  To	
  achieve	
  TQM	
  objec/ves	
  a	
  number	
  of	
  approaches	
  may	
  be	
  used,	
  
such	
  as	
  employee	
  empowerment,	
  con/nuous	
  improvement	
  and	
  
improved	
  customer	
  focus	
  
Quality	
  circles	
  
•  Teams	
  of	
  up	
  to	
  10	
  workers	
  meet	
  regularly	
  to	
  solve	
  problems	
  
related	
  to	
  process,	
  design	
  or	
  quality.	
  	
  
•  The	
  groups	
  o_en	
  make	
  presenta/ons	
  to	
  management	
  with	
  
their	
  ideas,	
  in	
  order	
  to	
  improve	
  the	
  performance	
  of	
  the	
  
organisa/on.	
  
•  	
  Such	
  programs	
  have	
  resulted	
  in	
  substan/al	
  cost	
  savings	
  for	
  
organisa/ons	
  —	
  	
  
ConInuous	
  improvement	
  
•  Involves	
  a	
  constant	
  evalua/on	
  of,	
  and	
  improvement	
  in,	
  the	
  
way	
  things	
  are	
  done	
  in	
  an	
  LSO.	
  	
  
VCAA	
  2012	
  Exam	
  
QuesIon	
  1	
  
In	
  the	
  chocolate	
  industry,	
  four	
  large-­‐scale	
  organisaIons	
  dominate	
  the	
  market,	
  collecIvely	
  
accounIng	
  for	
  92%	
  of	
  all	
  chocolate	
  sales.	
  Currently	
  these	
  four	
  organisaIons	
  compete	
  on	
  price.	
  
The	
  smallest	
  of	
  the	
  four	
  organisaIons,	
  Websters,	
  is	
  less	
  able	
  to	
  take	
  advantage	
  of	
  economies	
  of	
  
scale	
  than	
  the	
  three	
  larger	
  organisaIons.	
  As	
  a	
  result,	
  Websters	
  has	
  decided	
  to	
  focus	
  on	
  
compeIng	
  on	
  quality	
  rather	
  than	
  price	
  to	
  ensure	
  its	
  long-­‐term	
  success.	
  Sam	
  Webster,	
  grandson	
  
of	
  the	
  founder	
  of	
  the	
  business,	
  is	
  currently	
  the	
  CEO	
  and	
  has	
  idenIfied	
  that	
  numerous	
  changes	
  
must	
  be	
  made.	
  As	
  the	
  focus	
  of	
  Websters	
  shias	
  to	
  quality,	
  it	
  will	
  need	
  to	
  measure	
  quality	
  as	
  part	
  
of	
  its	
  operaIons	
  management.	
  A	
  human	
  resources	
  audit	
  has	
  idenIfied	
  that	
  the	
  current	
  staff	
  do	
  
not	
  have	
  the	
  necessary	
  capabiliIes	
  to	
  implement	
  this	
  change.	
  To	
  allow	
  the	
  staff	
  to	
  develop	
  the	
  
necessary	
  capabiliIes,	
  Mr	
  Webster	
  has	
  idenIfied	
  two	
  preferred	
  opIons.	
  
	
  •	
  improve	
  the	
  capabiliIes	
  of	
  the	
  current	
  staff	
  
	
  •	
  purchase	
  and	
  import	
  state-­‐of-­‐the-­‐art	
  equipment	
  from	
  Belgium	
  
	
  While	
  the	
  purchase	
  of	
  equipment	
  will	
  be	
  more	
  expensive	
  iniIally,	
  it	
  will	
  improve	
  producIvity	
  
and	
  reduce	
  waste	
  and	
  carbon	
  emissions	
  in	
  the	
  longer	
  term.	
  	
  
b.	
  IdenIfy	
  and	
  explain	
  two	
  methods	
  from	
  the	
  strategy	
  of	
  managing	
  quality	
  that	
  Websters	
  could	
  
use	
  to	
  ensure	
  a	
  high-­‐quality	
  chocolate	
  product.	
  	
  (4	
  marks)	
  
	
  
	
  
Use	
  of	
  technology	
  
	
  •  RoboIcs	
  describes	
  special	
  forms	
  of	
  technology	
  capable	
  of	
  complex	
  
tasks.	
  Robots	
  are	
  used	
  in	
  engineering	
  and	
  specialised	
  areas	
  of	
  
research,	
  as	
  well	
  as	
  on	
  assembly	
  lines	
  where	
  a	
  programmable	
  
machine	
  capable	
  of	
  doing	
  several	
  different	
  tasks	
  is	
  required.	
  	
  
•  Robo/cs	
  allows	
  a	
  degree	
  of	
  precision	
  and	
  accuracy	
  generally	
  
unmatched	
  by	
  human	
  labour.	
  	
  
•  In	
  addi/on,	
  robots	
  work	
  without	
  complaint	
  or	
  demands	
  for	
  wage	
  
rises	
  in	
  condi/ons	
  that	
  would	
  be	
  soul	
  destroying	
  and	
  o_en	
  
dangerous	
  for	
  employees.	
  	
  
•  Robots	
  and	
  robo/cs	
  are	
  very	
  high	
  cost	
  items	
  that	
  are	
  unaffordable	
  
for	
  most	
  small	
  and	
  medium-­‐scale	
  manufacturers	
  
Computer	
  aided	
  design	
  (CAD)	
  
•  (CAD)	
  so_ware	
  generates	
  three-­‐dimensional	
  diagrams	
  from	
  a	
  
set	
  of	
  given	
  input	
  data	
  (parameters);	
  once	
  the	
  design	
  has	
  been	
  
created,	
  it	
  can	
  be	
  viewed	
  from	
  mul/ple	
  angles,	
  assis/ng	
  both	
  
the	
  designer	
  and	
  the	
  end	
  user	
  to	
  visualise	
  what	
  will	
  be	
  
produced.	
  It	
  is	
  used	
  in	
  a	
  range	
  of	
  organisa/ons.	
  
	
  
Computer	
  aided	
  manufacture	
  
•  	
  (CAM)	
  is	
  so_ware	
  used	
  to	
  allow	
  the	
  manufacturing	
  process	
  to	
  
become	
  computer	
  directed	
  by	
  designing	
  and	
  controlling	
  the	
  
process.	
  	
  
•  The	
  CAD	
  so_ware	
  can	
  be	
  linked	
  to	
  CAM	
  so_ware	
  to	
  
manufacture	
  designs	
  that	
  are	
  accepted	
  by	
  clients.	
  CAM	
  can	
  
also	
  be	
  used	
  more	
  broadly	
  to	
  calculate	
  how	
  much	
  of	
  each	
  
input	
  would	
  be	
  required	
  
Computer	
  integrated	
  manufacturing	
  
•  	
  (CIM)	
  uses	
  a	
  computerised	
  system	
  to	
  combine	
  CAD	
  and	
  CAM	
  
to	
  manage	
  the	
  en/re	
  produc/on	
  process.	
  Product	
  design,	
  
analysis,	
  planning,	
  purchasing,	
  cos/ng,	
  inventory	
  control	
  and	
  
distribu/on	
  can	
  be	
  controlled	
  by	
  computer	
  
VCAA	
  2013	
  Exam	
  
Ques/on	
  2d.	
  	
  
•  Discuss	
  the	
  likely	
  consequences	
  of	
  banks	
  or	
  other	
  large-­‐scale	
  
organisa/ons	
  introducing	
  new	
  technology	
  to	
  op/mise	
  
opera/ons.	
  (6	
  marks)	
  
•	
  ethical	
  and	
  socially	
  responsible	
  management	
  of	
  an	
  operaIons	
  system.	
  
	
  
•  Define	
  ethics	
  &	
  social	
  responsibility.	
  
•  Managing	
  inputs	
  appropriately	
  
•  Managing	
  suppliers	
  appropriately	
  
•  Managing	
  staff	
  appropriately	
  
•  Managing	
  the	
  customer	
  rela4onship	
  appropriately	
  
VCAA	
  2010	
  Exam	
  
QuesIon	
  5	
  	
  (6	
  marks)	
  
•  Ethical	
  and	
  socially	
  responsible	
  management	
  is	
  an	
  important	
  
part	
  of	
  an	
  opera/ons	
  management	
  system.	
  
•  Iden/fy	
  and	
  describe	
  two	
  opera/ons	
  management	
  strategies.	
  
Discuss	
  the	
  benefits	
  to	
  an	
  organisa/on	
  of	
  adop/ng	
  an	
  ethical	
  
and	
  socially	
  responsible	
  approach	
  to	
  management	
  in	
  these	
  
areas.	
  
VCAA	
  2013	
  Exam	
  
•  Alice	
  Smith	
  has	
  read	
  the	
  biographies	
  of	
  many	
  great	
  business	
  leaders.	
  She	
  
would	
  like	
  to	
  follow	
  in	
  the	
  footsteps	
  of	
  these	
  successful	
  leaders.	
  Alice	
  has	
  just	
  
taken	
  over	
  as	
  the	
  CEO	
  of	
  The	
  Traveller’s	
  Helpmate,	
  a	
  business	
  that	
  publishes	
  
print	
  and	
  online	
  travel	
  guides.	
  Her	
  observa/on	
  is	
  that	
  her	
  staff	
  are	
  professional,	
  
highly	
  educated	
  and	
  independent.	
  In	
  private	
  conversa/ons,	
  some	
  staff	
  have	
  
said	
  that	
  they	
  felt	
  underappreciated	
  by	
  the	
  previous	
  CEO	
  as	
  posi/ve	
  feedback	
  
was	
  rarely	
  provided.	
  	
  
Ques/on	
  3c.	
  	
  
•  Alice	
  wants	
  The	
  Traveller’s	
  Helpmate	
  to	
  be	
  seen	
  as	
  ethical	
  and	
  socially	
  
responsible.	
  To	
  meet	
  this	
  goal,	
  she	
  is	
  reviewing	
  the	
  key	
  elements	
  of	
  her	
  
opera/ons	
  system.	
  
•  	
  Describe	
  one	
  ethical	
  and	
  social	
  responsibility	
  issue	
  that	
  Alice	
  may	
  consider	
  
from	
  each	
  of	
  the	
  three	
  elements	
  of	
  the	
  opera/ons	
  system.	
  	
  	
  (6	
  marks)	
  
ProducIvity	
  and	
  business	
  compeIIveness,	
  their	
  importance	
  for	
  and	
  impact	
  on	
  the	
  opera/ons	
  system;	
  
What	
  is	
  produc/vity?	
  
•  Produc/vity	
  is	
  the	
  ra/o	
  of	
  outputs	
  to	
  inputs	
  and	
  is	
  a	
  measure	
  
of	
  the	
  efficiency	
  of	
  produc/on.	
  	
  
•  It	
  is	
  the	
  number	
  of	
  goods	
  or	
  services	
  produced	
  by	
  an	
  
organisa/on	
  compared	
  to	
  the	
  inputs	
  required	
  to	
  produce	
  
those	
  goods	
  or	
  services.	
  	
  
•  Produc/vity	
  increases	
  when	
  a	
  business	
  increases	
  output	
  levels	
  
without	
  increasing	
  inputs	
  OR	
  when	
  it	
  decreases	
  the	
  inputs	
  
required	
  and	
  keeps	
  output	
  at	
  the	
  same	
  level.	
  	
  
Factors	
  that	
  determine	
  the	
  level	
  of	
  producIvity	
  at	
  a	
  large-­‐scale	
  
organisaIon.	
  
•  The	
  skill	
  level	
  and	
  training	
  of	
  staff.	
  
•  The	
  use	
  of	
  technology.	
  	
  
•  The	
  quality	
  and	
  maintenance	
  of	
  equipment	
  and	
  facili/es.	
  
•  The	
  layout	
  of	
  facili/es.	
  
•  Communica/on	
  processes	
  between	
  management	
  and	
  staff	
  and	
  
between	
  staff.	
  	
  
•  Workplace	
  safety.	
  
Improving	
  produc/vity	
  
•  Improved	
  communica/on	
  between	
  management	
  and	
  employees.	
  
•  management	
  style	
  -­‐	
  Par/cipa/ve	
  management	
  styles	
  can	
  increase	
  worker	
  
produc/vity.	
  
•  human	
  resources	
  strategies	
  eg	
  recogni/on	
  and	
  reward	
  programs	
  aimed	
  at	
  
improving	
  worker	
  mo/va/on.	
  
•  	
  Automa/ng	
  work	
  processes.	
  
•  Improving	
  the	
  design	
  and	
  layout	
  of	
  facili/es	
  in	
  a	
  workplace	
  .	
  
•  ‘Business	
  compe//veness’	
  refers	
  to	
  the	
  ability	
  of	
  an	
  
organisa/on	
  to	
  sell	
  products	
  in	
  a	
  market.	
  	
  
•  Compe//ve	
  advantage	
  occurs	
  when	
  an	
  organisa/on	
  is	
  able	
  to	
  
produce	
  goods	
  or	
  services	
  beZer	
  than	
  its	
  compe/tors.	
  Eg	
  
providing	
  a	
  par/cular	
  product	
  or	
  service	
  faster,	
  beZer	
  or	
  
cheaper	
  than	
  rival	
  organisa/ons.	
  	
  
 Organisa/ons	
  essen/ally	
  compete	
  in	
  two	
  ways:	
  
•  cost	
  —	
  providing	
  customers	
  with	
  lower	
  priced	
  goods	
  or	
  
services	
  
•  differen/a/on	
  —	
  providing	
  customers	
  with	
  superior	
  value	
  in	
  
terms	
  of	
  service	
  (flexibility,	
  speed,	
  quality)	
  or	
  added	
  features	
  
compared	
  to	
  lower	
  priced	
  compe/tors.	
  
CompeIIve	
  scope	
  
	
   	
  Refers	
  to	
  the	
  range	
  over	
  which	
  the	
  organisa/on	
  intends	
  to	
  compete.	
  	
  
For	
  example:	
  
•  	
  the	
  number	
  of	
  countries,	
  	
  
•  markets,	
  	
  
•  industries	
  or	
  	
  
•  customers	
  that	
  the	
  organisa/on	
  services.	
  	
  

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Unit 3 outcome 3 revision pp

  • 1.   Unit  3   Business  Management     Outcome  3     The  Opera/ons  Management  Func/on     Revision   2014  
  • 2.       This  assessment  task  addresses  the  following  key  knowledge  as  outlined   in  Unit  3:  Area  of  Study  3:  (VCAA  Study  design)    •  the  opera/ons  func/on  and  its  rela/onship  to  business  objecIves  and  business  strategy;   •  characteris/cs  of  opera/ons  management  within  large-­‐scale  manufacturing  and  service   organisa/ons;   •  key  elements  of  an  opera/ons  system  (inputs,  processes  and  outputs)  in  different  types  of   large  scale  organisa/ons;   •  producIvity  and  business  compeIIveness,  their  importance  for  and  impact  on  the   opera/ons  system;   •  strategies  adopted  to  opImise  operaIons,  including:   •  –  faciliIes  design  and  layout   •  –  materials  management   •  –  management  of  quality   •  –  extent  of  the  use  of  technology;   •  ethical  and  socially  responsible  management  of  an  operaIons  system.   •  3  
  • 3. The key skills that this assessment task addresses include the ability to:   •  accurately  use  relevant  management  terms;   •  research  aspects  of  opera/ons  management  using  print  and  online   sources;   •  analyse  business  informa/on  and  data;   •  apply  opera/ons  management  knowledge  and  concepts  to   prac/cal  and/or  simulated  situa/ons;   •  discuss  key  aspects  of  opera/ons  management;   •  analyse  strategies  that  arise  through  prac/ces  within  opera/ons   management.
  • 4. How  to  prepare??   •  Know  each  dot  point  in  study  design.   •  Use  Wiki  resources,  (including  past  sacs)   •  Use  Edrolo   •  Complete  past  VCAA  exam  ques/ons  
  • 5. The  opera/ons  func/on  and  its  rela/onship  to  business  objecIves  and  business  strategy;   •  Opera/ons  func/on:  The  opera/ons  func/on  transforms  inputs  into  outputs  for  sale   through  a  range  of  processes.  It  is  the  core  func/on  or  purpose  of  an  organisa/on   because  it  is  what  generates  revenue  for  a  business.     •  The  core  objec/ve  of  all  organisa/ons  is  to  efficiently  produce  a  good  or  service.   Opera/ons  management  is  the  strategy  used  to  achieve  this  objec/ve.   •  Opera/ons  must  work  within  a  framework  of  what  the  organisa/on  aims  to  achieve.   ie.  Its  objec/ves.     •  The  opera/ons  management  func/on  has  a  considerable  influence  on  the        quality,        cost  and        availability  of  an  organisa/on's  goods  or  services.     •  These,  in  turn,  have  a  direct  bearing  on  whether  the  organisaIon  achieves  its  other   main  objecIves  —  specifically,  to  increase  profitability,  to  increase  market  share,   to  provide  a  reasonable  return  for  investors  or  to  contribute  to  the  wellbeing  of   the  community.  
  • 6. The  opera/ons  func/on  and  its  rela/onship  to  business  objecIves  and  business   strategy;  (conInued)   •  The  design  of  the  operaIons  system  has  an  impact  on  the   achievement  of  business  objecIves.     •  For  example,  the  extent  and  use  of  technology  has  an  impact   on  whether  an  LSO  achieves  its  objecIves.  The  use  of   technology  eg  computers,  robo/cs  decreases  the  need  for   human  labour,  reduces  disrup/ons  caused  by  human  error  and   minimises  both  labour  costs  and  the  /me  it  takes  to  complete   tasks,  while,  at  the  same  /me,  increases  the  quality  of  the   tasks  completed.    
  • 7. Characteris/cs  of  opera/ons  management  within  large-­‐scale  manufacturing  and  service   organisa/ons;  (ie  know  the  differences  between  the  two)   •  A  manufacturer  will  transform  inputs  into  tangible  products.     •  Tangibles  are  physical  products  which  can  be  handled  and  stored   before  they  are  sold  to  the  consumer,  such  as  bread,  clothing  or  a   car.     •  In  manufacturing  organisa/ons,  produc/on  and  consump/on  occur   at  different  /mes.   •  The  produc/on  process  and  consump/on  are  not  linked.  That  is,   there  is  liZle  customer  involvement  in  produc/on.   •  Manufacturers  usually  mass-­‐produce  standardised  products   (products  with  the  same  characteris/cs).    
  • 8. Characteris/cs  of  opera/ons  management  within  large-­‐scale   manufacturing  and  service  organisa/ons;  (ie  know  the  differences   between  the  two)   •  A  service  organisa/on  will  transform  inputs  into  services.   •  Services  are  intangible,  which  means  that  they  cannot  be   stored.     •  In  a  service  organisa/on,  produc/on  and  consump/on  occur  at   the  same  /me.  For  example,  transport.  The  customer  may   actually  need  to  be  present  when  the  service  is  being   delivered.     •  Can  customise  to  meet  the  needs  of  par/cular  clients  
  • 9. Characteris/cs  of  opera/ons  management  within  large-­‐scale  manufacturing  and   service  organisa/ons;  (ie  know  the  differences  between  the  two)   •  SAC/exam  hint   •  Also  provide  examples  from  case  study  (if  specified)  or  else   provide  your  own  examples.   •  refer  to  a  large-­‐scale  organisa/on  of  your  choice.    
  • 10. Examples  of  Goods  &  Service  providers   Goods  provider   Service  provider   Clothing  manufacturer   Food   Bakeries   Car  manufacturer   So_  drinks   Furniture     Travel  agency   Transport   Hotels   Hospitals   Airport   Schools/  universi/es        
  • 11. Key  Elements  of  an  Opera/ons  System   Input   Transforma/ons   Output  
  • 12. Inputs   • Resources  needed  to  make  a  product  or  service   • Staff,  Informa/on,  raw  materials,  physical  facili/es,  capital   equipment,  financial  resources   Transforma/on/Processes   • Tasks,  ac/vi/es,  strategies  used  to  transform  the  inputs  into   outputs.   Output   • The  actual  good  produced  or  the  service  provided  
  • 13. Type  of  LSO   Inputs   Processes   Output   Airport   Ground  staff,  pilots,  cabin   crew,  security,  plane,   terminals   Passenger  arrives  and   checks  in,  goes  through   security  checks,  proceeds   to  the  departure  gate,   boards  the  plane,  flys  to   des/na/on.   Passengers  arriving  safely   WITH  luggage.   Car  manufacturer   Workers,  robots,  car  parts,   produc/on  line.   The  shell  of  the  car  moves   along  the  produc/on  line   having  parts  added  by   robots  and  workers.   Car  
  • 14. SAC/Exam  Hint   •  Key  elements  of  an  opera/ons  system.     •  List,  define  and  provide  specific  examples  from  case  study.     QuesIon  1E    2012  VCAA  exam  (2  marks)   2e.  Describe  one  difference  between  the  opera/ons  management  of  a  manufacturing   organisa/on,  such  as  Websters,  and  a  service  organisa/on.     QuesIon  3C      2011    (3  marks)    Outline  three  differences  between  the  opera/ons  management  of  service  and   manufacturing  organisa/ons.  
  • 15. VCAA  2010  Exam   QuesIon  4      (6  marks)   •  The  Charity  Founda/on  is  a  service  organisa/on  assis/ng   children  who  have  been  affected  by  natural  disasters.  It  aims   to  raise  money  and  collect  goods  to  distribute  to  children  in   need.   •  Iden/fy  and  explain  the  key  elements  of  The  Charity   Founda/on’s  opera/ons  management  system.  In  your  answer   provide  one  example  of  each  key  element.  
  • 16. Strategies  adopted  to  op/mise  opera/ons   Facili/es  Design  &  Layout   Materials  Management   Management  of  Quality   Technology  
  • 17. Facili/es  and  Design  Layout   •  When  choosing  the  best  loca/on  &  layout,  an  opera/ons  manager   needs  to  consider  whether  or  not  there  is:   •  enough  physical  space  for  the  an/cipated  volume  of  produc/on   •  effec/ve  use  of  produc/on  equipment  and  technology   •  an  adequate  loca/on  of  stock  and  warehousing  requirements   •  an  efficient  flow  of  the  good  or  service  through  the  system   •  conformity  with  legal  regula/ons  (such  as  site  and  building   constraints  and  occupa/onal  health  and  safety  standards).  
  • 18. VCAA  Exam    2011   QuesIon  2C   •  Freda  Campbell  is  sejng  up  a  new  business  in  Melbourne  that  will   manufacture  and  sell  furniture.   •  Iden/fy,  describe  and  jus/fy  a  facili/es  design  and  layout  strategy   that  Freda  could  use  for  manufacturing  the  furniture.  (5  marks)   QuesIon  2d.        The  key  elements  of  an  opera/ons  management  system  are  inputs,   processes  and  outputs.   •  Discuss  how  ethical  and  socially  responsible  management  prac/ces   could  affect  each  of  these  elements.  (6  marks)  
  • 19. Fixed  posiIon  layout   •  Used  for  big  project  produc/on.     •  Eg.  large-­‐scale,  bulky  ac/vi/es  such  as  the  construc/on  of   bridges,  ships,  aircra_  or  buildings.     •  More  efficient  to  bring  materials  to  the  site;  workers  and   equipment  come  to  the  one  work  area.  This  layout  is  used   when  it  would  be  too  difficult  to  move  the  product.     •  Disadvantage  is  storage  —  materials  needs  change  constantly   and  it  can  be  hard  to  find  space  to  store  them  safely.  
  • 20. Product  layout    •  Machinery  and  equipment  are  arranged  in  line  and  components  are  added   to  the  product  in  a  sequence  of  steps.     •  A  motor  vehicle  being  produced  on  an  assembly  line  is  an  example  of  this   type  of  layout.     •  Best  suited  to  the  manufacture  of  high-­‐volume,  standardised  goods.     •  The  product  would  normally  move  along  a  highly  automated  produc/on   line,  using  a  conveyor  belt.     •  Costs,  reduced  because  of  the  use  of  technology  and  staff  complete   specialised  tasks.     •  It  can,  however,  be  very  expensive  to  set  up  a  capital-­‐intensive,  automated   assembly  line.  Also,  staff  can  become  bored  with  repe//ve,  low-­‐skilled   ac/vi/es.  A  problem  on  the  produc/on  line  can  some/mes  mean  that  the   whole  factory  needs  to  be  shut  down.  
  • 21. Process  (func/onal)Layout   •  Equipment  and  machinery  which  perform  a  similar  func/on  are  arranged   together.     •  Suited  to  organisa/ons  which  deal  with  a  variety  of  products.     •  A  manufacturer  of  sports  shoes  or  brake  pads,  for  example,  would  commonly   use  this  type  of  layout.     •  A  process  layout  lends  itself  to  batch  produc/on,  as  in  the  case  of  a  bakery,   where  different  types  of  breads,  rolls  or  buns  are  manufactured  in  limited   numbers.  Each  batch  would  be  completed  at  a  produc/on  stage  and  then  would   move  on  to  another  stage.     •  In  service  organisa/ons  such  as  banks  or  hospitals,  a  process  layout  is  used  to   deal  with  the  different  needs  of  customers.  A  disadvantage  of  this  layout  is  that   the  work  for  staff  can  be  monotonous  if  they  are  only  involved  in  one  stage  of   the  process.  
  • 22. Retail  layout    •  Exposure  is  a  cri/cal  considera/on  to  the  layout  of  retail  stores.     •  Stores  such  as  Kmart  and  Big  W  channel  customers  through  departments  or   sec/ons.     •  They  are  exposed  to  other  aisles  or  sec/ons  as  they  move  from  one  point  to   another.     •  It  can  be  difficult  to  move  efficiently  from  one  part  of  the  store  to  another   because  barriers  are  established  to  ‘showcase’  or  ‘display’  items  for  sale.   Retailers  such  as  Coles  and  Woolworths  use  approaches  such  as:   •  loca/ng  high-­‐impulse  or  high-­‐margin  products  in  prominent  loca/ons,  o_en  at   the  end  of  aisles  or  near  checkouts   •  loca/ng  ‘high-­‐draw’  items  such  as  bread  and  dairy  products  on  opposite  sides  of   the  store   •  loca/ng  ‘power  items’  (high-­‐priority  items  for  most  shopping  trips)  at  intervals   throughout  a  series  of  aisles.  
  • 23. Office  layout    •  Efficient  movement  of  informa/on  and  proximity  to  resources  (such  as  the   photocopier,  computers,  printers  and  storage  areas)  are  priori/es  for  the  layout   of  an  office.   •  Loca/ng  worksta/ons  together  in  departments  that  are  required  to   communicate  constantly  may  also  be  important.     •  In  a  manufacturing  organisa/on,  the  office  layout  is  o_en  informal  and  may   overlook  the  factory  floor  so  managers  can  easily  supervise.  For  a  service   provider,  such  as  an  accountant  or  a  doctor,  clients  need  to  feel  welcome,  but   privacy  is  a  concern,  so  the  layout  of  the  office  should  reflect  this.   •  An  office  might  also  need  to  provide  a  space  (such  as  a  lunch  room)  that  enables   employees  to  take  a  break  from  the  work  environment  if  required.  Personal   storage  space  and  mee/ng  rooms  may  also  be  required.  Office  layout  is  o_en   open  plan  or  in  pods.  With  staff  working  closely  together  a  code  of  conduct  is   o_en  adopted  called  ‘cubicle  e/queZe’.  This  really  means  watch  the  sights,   sounds  and  smells  —  it  may  even  advise  what  lunch  foods  might  be  cubicle   unfriendly.  
  • 24. Materials  management    •  Materials  management  is  a  strategy  which  opera/ons   managers  use  to  op/mise  opera/ons.   •  Materials  management  involves  managing  the  use,  storage   and  delivery  of  materials  to  ensure  the  right  amount  of  inputs   are  available  when  required.  
  • 25. Master  producIon  scheduling   •  (MPS)  describes  what  is  to  be  produced  and  when.     •  Schedule  linked  to  specific  delivery  dates  or  contracts  for   delivery  in  the  future.    
  • 26. Materials  requirements  planning   •  (MRP)  is  completed  a_er  the  organisa/on  has  a  clear   understanding  of  the  quan//es  to  be  produced  and  the  /me  frame   involved.  It  is  an  itemised  list  of  all  materials  involved  in  produc/on   to  meet  the  specified  orders.  Such  planning  must  consider:   •  lead  /mes  required  by  suppliers  —  that  is,  whether  items  need  to   be  ordered  weeks  or  months  in  advance   •  the  exact  number  of  inputs  to  complete  the  task   •  the  amount  of  stock  (inventory)  on  hand   •  purchasing  procedures  —  for  example,  whether  the  organisa/on   wishes  to  take  advantage  of  bulk  purchasing  discounts  offered  by   suppliers.  
  • 27.  Just  in  Time   •   (JIT)  system  of  inventory  control.     •  This  approach  makes  sure  that  the  right  amount  of  materials   will  arrive  just  as  they  are  needed  for  produc/on.     •  Reduces  storage  costs  and  reduces  the  risk  of  any  waste   occurring  in  storage,  thus  increasing  compe//veness.   However,  supplier  deliveries  must  be  reliable  and  must  be   received  at  the  appropriate  /me.  
  • 28. The  management  of  Quality   •  Quality  management  is  the  strategy  which  an  organisa/on  uses  to  make   sure  that  its  product  meets  customer  expecta/ons.  Three  quality   approaches  are     •  quality  control,     •  quality  assurance  and     •  total  quality  management  (including  employee  empowerment,  con/nuous   improvement  and  improved  customer  focus).     When  managing  quality,  LSOs  will:   •  minimise  waste  and  defects   •  strictly  conform  to  standards   •  reduce  variance  in  final  output.  
  • 29. Quality  control    •  Quality  control  reduces  problems  and  defects  in  the  product  using  inspec/ons  at   various  points  in  the  produc/on  process.     •  Many  organisa/ons  have  minimised  errors  and  waste  by  ensuring  that  standards   are  met.     •  Specifica/ons  or  benchmarks  are  set  before  the  physical  checks  are  completed.   Actual  performance  is  then  compared  to  the  established  criteria.  If  the   established  standards  are  met  it  is  likely  that  the  business  will  be  mee/ng   customer  expecta/ons.  Compe//veness  increases  as  the  costs  associated  with   waste  and  faulty  products  are  reduced.   •  In  a  service  organisa/on,  an  inspec/on  of  employee  performance  can  be  used  as   a  means  of  quality  control.  A  bank  might  inspect  teller  accuracy,  speed  or   courtesy.  In  a  call  centre  calls  might  be  monitored  for  quality  assurance  and   control  purposes.      
  • 30. Quality  assurance    •  A  quality  system  is  in  place  to  ensure  that  set  standards  are   achieved.     •  Eg.  Cer/fied  to  the  ISO  9002  standard.     •  The  ISO  9000  series  of  quality  cer/fica/ons  is  a  widely  used   interna/onal  standard.  ‘ISO’  stands  for  Interna/onal  Organiza/on   for  Standardisa/on.  Mee/ng  these  interna/onal  Standards  is   voluntary,  but  many  organisa/ons  comply  with  their  requirements   to  remain  compe//ve  locally  and  interna/onally.     •  The  ISO  provides  guidelines  on  how  organisa/ons  should  establish   quality  assurance  systems  by  adop/ng  specific  procedures,   controls,  and  recording  and  documenta/on  measures.    
  • 31. Total  quality  management   •  (TQM)  is  a  commitment  to  excellence  that  emphasises  con/nuous   improvement  in  all  aspects  of  an  organisa/on's  opera/on  by   sharing  responsibility  among  all  the  members  of  the  organisa/on.   •  The  aim  of  TQM  is  to  create  a  defect-­‐free  produc/on  process,  and   maintain  a  customer  focus  in  opera/ons.     •  Improves  the  price  compe//veness  of  an  organisa/on,  but  can   also  improve  product  quality,  allowing  the  business  to  aZain   compe//ve  advantage.     •  To  achieve  TQM  objec/ves  a  number  of  approaches  may  be  used,   such  as  employee  empowerment,  con/nuous  improvement  and   improved  customer  focus  
  • 32. Quality  circles   •  Teams  of  up  to  10  workers  meet  regularly  to  solve  problems   related  to  process,  design  or  quality.     •  The  groups  o_en  make  presenta/ons  to  management  with   their  ideas,  in  order  to  improve  the  performance  of  the   organisa/on.   •   Such  programs  have  resulted  in  substan/al  cost  savings  for   organisa/ons  —    
  • 33. ConInuous  improvement   •  Involves  a  constant  evalua/on  of,  and  improvement  in,  the   way  things  are  done  in  an  LSO.    
  • 34. VCAA  2012  Exam   QuesIon  1   In  the  chocolate  industry,  four  large-­‐scale  organisaIons  dominate  the  market,  collecIvely   accounIng  for  92%  of  all  chocolate  sales.  Currently  these  four  organisaIons  compete  on  price.   The  smallest  of  the  four  organisaIons,  Websters,  is  less  able  to  take  advantage  of  economies  of   scale  than  the  three  larger  organisaIons.  As  a  result,  Websters  has  decided  to  focus  on   compeIng  on  quality  rather  than  price  to  ensure  its  long-­‐term  success.  Sam  Webster,  grandson   of  the  founder  of  the  business,  is  currently  the  CEO  and  has  idenIfied  that  numerous  changes   must  be  made.  As  the  focus  of  Websters  shias  to  quality,  it  will  need  to  measure  quality  as  part   of  its  operaIons  management.  A  human  resources  audit  has  idenIfied  that  the  current  staff  do   not  have  the  necessary  capabiliIes  to  implement  this  change.  To  allow  the  staff  to  develop  the   necessary  capabiliIes,  Mr  Webster  has  idenIfied  two  preferred  opIons.    •  improve  the  capabiliIes  of  the  current  staff    •  purchase  and  import  state-­‐of-­‐the-­‐art  equipment  from  Belgium    While  the  purchase  of  equipment  will  be  more  expensive  iniIally,  it  will  improve  producIvity   and  reduce  waste  and  carbon  emissions  in  the  longer  term.     b.  IdenIfy  and  explain  two  methods  from  the  strategy  of  managing  quality  that  Websters  could   use  to  ensure  a  high-­‐quality  chocolate  product.    (4  marks)      
  • 35. Use  of  technology    •  RoboIcs  describes  special  forms  of  technology  capable  of  complex   tasks.  Robots  are  used  in  engineering  and  specialised  areas  of   research,  as  well  as  on  assembly  lines  where  a  programmable   machine  capable  of  doing  several  different  tasks  is  required.     •  Robo/cs  allows  a  degree  of  precision  and  accuracy  generally   unmatched  by  human  labour.     •  In  addi/on,  robots  work  without  complaint  or  demands  for  wage   rises  in  condi/ons  that  would  be  soul  destroying  and  o_en   dangerous  for  employees.     •  Robots  and  robo/cs  are  very  high  cost  items  that  are  unaffordable   for  most  small  and  medium-­‐scale  manufacturers  
  • 36. Computer  aided  design  (CAD)   •  (CAD)  so_ware  generates  three-­‐dimensional  diagrams  from  a   set  of  given  input  data  (parameters);  once  the  design  has  been   created,  it  can  be  viewed  from  mul/ple  angles,  assis/ng  both   the  designer  and  the  end  user  to  visualise  what  will  be   produced.  It  is  used  in  a  range  of  organisa/ons.    
  • 37. Computer  aided  manufacture   •   (CAM)  is  so_ware  used  to  allow  the  manufacturing  process  to   become  computer  directed  by  designing  and  controlling  the   process.     •  The  CAD  so_ware  can  be  linked  to  CAM  so_ware  to   manufacture  designs  that  are  accepted  by  clients.  CAM  can   also  be  used  more  broadly  to  calculate  how  much  of  each   input  would  be  required  
  • 38. Computer  integrated  manufacturing   •   (CIM)  uses  a  computerised  system  to  combine  CAD  and  CAM   to  manage  the  en/re  produc/on  process.  Product  design,   analysis,  planning,  purchasing,  cos/ng,  inventory  control  and   distribu/on  can  be  controlled  by  computer  
  • 39. VCAA  2013  Exam   Ques/on  2d.     •  Discuss  the  likely  consequences  of  banks  or  other  large-­‐scale   organisa/ons  introducing  new  technology  to  op/mise   opera/ons.  (6  marks)  
  • 40. •  ethical  and  socially  responsible  management  of  an  operaIons  system.     •  Define  ethics  &  social  responsibility.   •  Managing  inputs  appropriately   •  Managing  suppliers  appropriately   •  Managing  staff  appropriately   •  Managing  the  customer  rela4onship  appropriately  
  • 41. VCAA  2010  Exam   QuesIon  5    (6  marks)   •  Ethical  and  socially  responsible  management  is  an  important   part  of  an  opera/ons  management  system.   •  Iden/fy  and  describe  two  opera/ons  management  strategies.   Discuss  the  benefits  to  an  organisa/on  of  adop/ng  an  ethical   and  socially  responsible  approach  to  management  in  these   areas.  
  • 42. VCAA  2013  Exam   •  Alice  Smith  has  read  the  biographies  of  many  great  business  leaders.  She   would  like  to  follow  in  the  footsteps  of  these  successful  leaders.  Alice  has  just   taken  over  as  the  CEO  of  The  Traveller’s  Helpmate,  a  business  that  publishes   print  and  online  travel  guides.  Her  observa/on  is  that  her  staff  are  professional,   highly  educated  and  independent.  In  private  conversa/ons,  some  staff  have   said  that  they  felt  underappreciated  by  the  previous  CEO  as  posi/ve  feedback   was  rarely  provided.     Ques/on  3c.     •  Alice  wants  The  Traveller’s  Helpmate  to  be  seen  as  ethical  and  socially   responsible.  To  meet  this  goal,  she  is  reviewing  the  key  elements  of  her   opera/ons  system.   •   Describe  one  ethical  and  social  responsibility  issue  that  Alice  may  consider   from  each  of  the  three  elements  of  the  opera/ons  system.      (6  marks)  
  • 43. ProducIvity  and  business  compeIIveness,  their  importance  for  and  impact  on  the  opera/ons  system;   What  is  produc/vity?   •  Produc/vity  is  the  ra/o  of  outputs  to  inputs  and  is  a  measure   of  the  efficiency  of  produc/on.     •  It  is  the  number  of  goods  or  services  produced  by  an   organisa/on  compared  to  the  inputs  required  to  produce   those  goods  or  services.     •  Produc/vity  increases  when  a  business  increases  output  levels   without  increasing  inputs  OR  when  it  decreases  the  inputs   required  and  keeps  output  at  the  same  level.    
  • 44. Factors  that  determine  the  level  of  producIvity  at  a  large-­‐scale   organisaIon.   •  The  skill  level  and  training  of  staff.   •  The  use  of  technology.     •  The  quality  and  maintenance  of  equipment  and  facili/es.   •  The  layout  of  facili/es.   •  Communica/on  processes  between  management  and  staff  and   between  staff.     •  Workplace  safety.  
  • 45. Improving  produc/vity   •  Improved  communica/on  between  management  and  employees.   •  management  style  -­‐  Par/cipa/ve  management  styles  can  increase  worker   produc/vity.   •  human  resources  strategies  eg  recogni/on  and  reward  programs  aimed  at   improving  worker  mo/va/on.   •   Automa/ng  work  processes.   •  Improving  the  design  and  layout  of  facili/es  in  a  workplace  .  
  • 46. •  ‘Business  compe//veness’  refers  to  the  ability  of  an   organisa/on  to  sell  products  in  a  market.     •  Compe//ve  advantage  occurs  when  an  organisa/on  is  able  to   produce  goods  or  services  beZer  than  its  compe/tors.  Eg   providing  a  par/cular  product  or  service  faster,  beZer  or   cheaper  than  rival  organisa/ons.    
  • 47.  Organisa/ons  essen/ally  compete  in  two  ways:   •  cost  —  providing  customers  with  lower  priced  goods  or   services   •  differen/a/on  —  providing  customers  with  superior  value  in   terms  of  service  (flexibility,  speed,  quality)  or  added  features   compared  to  lower  priced  compe/tors.  
  • 48. CompeIIve  scope      Refers  to  the  range  over  which  the  organisa/on  intends  to  compete.     For  example:   •   the  number  of  countries,     •  markets,     •  industries  or     •  customers  that  the  organisa/on  services.