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Business Management
Subject Coverage

1. Management and Principles
2. Planning
3. Organizing
4. Directing
5. Controlling
6. Total Quality Management
7. Entrepreneurship
Module: 01


Management and
   Principles
Module Coverage
•   Meaning, nature / characteristics

•   Scope and functional areas of management

•   Management as a science, art or profession

•   Management & Administration

•   Management Process

•   Management Principles

•   Evolution of-System Approach to management in detail (in domestic &
    international context) planning, organizing, staffing, Directing,
    coordination, controlling and innovation (creativity)
Definition Of Management
• “Management is the art of getting things done through others” –
  Mary Parker Follett



• “Management is the art of getting things done though and with
  people in formally organized groups” – Harold Koontz

• “Management is the process of optimizing human, material and
  financial contributions for the achievement of organizational goals”
  - John A Pearce & R B Robinson
Objectives of Management

1. Proper utilization of resources
2. Improving performance
3. Mobilizing best talent
4. Planning for the future
Nature/Characteristics of
              Management
- Multidisciplinary        - Social Process
- It is a group activity   - System of authority
- Goal oriented            - Dynamic function
- Management is a factor   - Art as well as science
  of production
                           - It is a profession
- Universal in character
Scope of Management

Activities              Operations
- Planning              - Production/Operations
                           Management
- Staffing
                        - Financial Management
- Coordinating
                        - Marketing Management
- Organisation
                        - Personnel Management
- Directing
                        - Office Management
- controlling
                        - Management of Information
                           system
Functions of Management
1. Planning

2. Organizing

3. Coordinating

4. Staffing

5. Directing

6. Controlling
Functions of Management

1. Planning         2. Organizing
What to do?         - To identify, classify and
                       assign activities
When to do?
                    - Delegate authority and fix
How to do?
                       responsibility
Who is to do?
                    - Coordinate relationship
Functions of Management

3. Staffing              4. Directing
Manpower planning        Management in action
Recruitment              It involves:
Selection and training           leadership,
                                 communication,
Placement, development
                                 motivation
Promotion
                                 Supervision
Transfer, appraisal
Employee remuneratio
Functions of Management

5. Coordinating                          6. Controlling
- Orderly arrangement of goods,          -Establishing standards
- Effort to provide unity of action in   -Measuring actual
    the pursuit of common objectives
                                           performance
                                         -Comparing actual with
                                           standard
                                         -Finding variances
                                         -Taking corrective action
Administration Vs Management
Difference         Administration          Management




                          It is concerned about the
Nature of work            determination of objectives and It puts into action the policies
                                                          and plans laid down by the
                          major policies of an            administration.
                          organization.




Type of function          It is a determinative function.   It is an executive function.
Basis of Difference    Administration         Management




                                It consists of owners who       It is a group of managerial
Nature of status                invest capital in and receive   personnel who use their
                                profits from an enterprise.     specialized knowledge to fulfill
                                                                the objectives of an enterprise.




                                It is popular with government, It is used in business
Nature of usage                 military, educational, and     enterprises.
                                religious organizations.




                                Its decisions are influenced by Its decisions are influenced by
Decision making                 public opinion, government      the values, opinions, and
                                policies, social, and religious beliefs of the managers.
                                factors.
Principles of Management
1. Division of work


There is an efficient result in the operational level when
tasks are distributed to qualified and competent
workers or when people .
2. Authority

• With formal authority managers have the right
  to command and gives order to their
  subordinates
3. Discipline

• Members in any organization have to respect
  the rules and agreements governing it Respect
  and obedience to rules is embodied in the
  conduct of good life and discipline
4. Unity of Command

    Employees must receive instruction only
from one person.
    Reporting to more than one manager
results to conflicts in instruction and confusion
of authority
5. Unity of Direction

• Operations within any organization having the
  same objective must be directed by only one
  manager using one plan in a department
• For example there should not be two or more
  supervisors each having different policy to
  follow.
6. Subordination of the Individual
     Interest to General interest


Individual interest must be subordinate to
general interest when there is conflict between
the two The agreement between the employers
and the employees should be fair and there
should be constant vigilance and supervision
7. Remuneration

• Compensation for the work done should be
  fair to the employees and the employers
8. Centralization

• We have this approach by decreasing the role
  of subordinates in decision making Managers
  should retain their final responsibility, while at
  the same time give their subordinates enough
  authority to do their jobs properly
9. Scalar Chain

• The line of authority in any organization turns
  in the order of rank from top management to
  the lowest level of the enterprise
10. Order

• Either material or human resources should be
  in the right place at the right time.
• People should be in the jobs or positions they
  are suited to.
11. Equity

• Equity is combination of justice and kindness.
• Equity in treatment and behaviour is liked by
  everyone and it brings loyalty in the
  organisation
• This brings cordial relation between the
  management and labour
12. Stability of Staff

• Employees work better if job security and
  career progress are assured to them
• A high employee turnover rate will effect the
  organization
13. Initiative

• Managers should encourage their employees
  for taking initiative with in limits of authority
  and discipline Initiative increases the zeal and
  energy on the part of human beings
• Fayols describes initiative as one of the
  keenest satisfactions for an intelligent man to
  experience
14. Esprit de corps

• Teamwork is fundamentally important to an
  organization Work teams and extensive face
  to face verbal communication encourages
  team work
Management Process
The Systems Approach
• System Defined

    – A set of interrelated and interdependent parts arranged in a manner
      that produces a unified whole.

• Basic Types of Systems

    – Closed systems
    – Are not influenced by and do not interact with their environment (all
      system input and output is internal).
    – Open systems
    – Dynamically interact to their environments by taking in inputs and
      transforming them into outputs that are distributed into their
      environments.
                         2–33
The Organization as an Open System




        2–34
Implications of the Systems
                Approach
• Coordination of the organization’s parts is essential for proper
  functioning of the entire organization.

• Decisions and actions taken in one area of the organization
  will have an effect in other areas of the organization.

• Organizations are not self-contained and, therefore, must
  adapt to changes in their external environment.




                     2–35
Module: 02


PLANNING
Module Coverage
•   Nature and Importance and purpose of Planning

•   Planning process

•   Objectives, Types of plans

•   Nature and Hierarchy of Objectives

•   Management by Objectives

•   Management by Exceptions

•   Management by Moving around

•   Decision making, importance and steps
Meaning of Planning

• A plan is a forecast for accomplishment. It is a
  predetermined course of action.
• It is today's projection for tomorrow's activity.
  In other words, to plan is to produce a scheme
  for future action, to bring about specified
  results at a specified cost, in a specified period
  of time.
Features of Planning
•   Planning has a number of characteristics:

   Planning is goal-oriented

   Planning is a primary function

   Planning is all-pervasive

   Planning is a mental exercise

   Planning is a continuous process

   Planning involves choice

   Planning is forward looking

   Planning is flexible
Steps in Planning Process
 Establishing objectives

 Developing premises

 Evaluating alternatives and selection

 Formulating derivative plans

 Securing cooperation and participation

 Providing for follow-up
Importance of Planning

• Planning helps an organisation in the
  following ways:
 Planning provides direction

 Planning provides a unifying framework

 Planning is economical

 Planning reduces the risks of uncertainty

 Planning facilitates decision making
Principles of Planning

 Principle of contribution to objectives

 Principle of primacy of planning

 Principle of pervasiveness of planning

 Principle of flexibility

 Principle of periodicity

 Principle of planning premises

 Principle of limiting factor
•
                           Limitations of Planning
    The limitations of planning can be examined under the following headings:

   Rigidity

   Costly and time consuming

   Employee resistance

   False sense of security

   Managerial deficiencies

   Planning prevents innovation

   External Limitations

         Difficult to predict

         Projected too far into the future

         Environmental turbulence

         Emergency situations
The Essentials of Planning
                    (cont’d)

Types of Planning
Strategic planning: determining how to pursue
long-term goals with available resources.
Intermediate planning: determining subunits’
contribution with allocated resources.
Operational planning: determining how to
accomplish specific tasks with available
resources.

                                                44
Figure 5.2
Types of Planning




                    45
Other Forms of Planning


1. Long-Range Planning - Short-Range
  Planning
2. Formal and Informal Planning
3. Strategic, Tactic and Operational Planning
4. Proactive and Reactive Planning
5. Functional and Corporate Planning
The Planning Process
                     GOAL SETTING
           Identification and formulation of
                       objectives


Reactive         DEVELOPING PLANS
Planning   Choices between alternative plans
Revision
of goals
and
plans
                  IMPLEMENTATION
                 Execution of the plan
What Is an Objective?


“objective are goals, aims or purposes
  that organisation wish over varying
  periods of time”
Management by Objectives (MBO)
             —
 • Management by Objectives (MBO)
   – A philosophy of management, a planning and
     controlling technique, and an employee
     involvement program in which managers ask
     workers to join them in deciding what their
     goals should be.




               10—49
Management by objectives as an integrated
    planning and control framework.




          Management 8/e - Chapter 8        50
Essential Steps for MBO
qSet Goals                             qDevelop Action Plan
  –The most difficult step.              –Course of action
  –Concrete                              –For both workgroups and
                                         individuals
  –Specific target and timeframe
  –Assign responsibility




                                                  qReview Progress
                                                      –Periodicity?
                                                      –Course corrections


 qAppraise Overall Performance.
   –How are we doing?
   –Do we need to restate our goals?
Essential Steps for MBO
Set Goals
The most difficult step.
Develop Action Plan
For both workgroups and individuals.
Review Progress/ Take corrective action
Periodic during the year.
Appraise Overall Performance.
Review Annual Goals.
Management By Exceptions

• Administrative policy of focusing on those
  events deviating from an established standard.
• Management by exception practices are
  established where it has been determined that
  only those events that deviate from a
  standard are significant.
Management by walking around

• Management method emphasizing the
  importance of interpersonal contact.
• The objective of MBWA is to achieve harmony
  in an organization between management and
  employees through face-to-face contact as
  well as to keep abreast of current operational
  developments.
Decision Making
• A decision is a choice made from available alternatives.
• Decision-making is the process by which individuals
  select a course of action among several alternatives, to
  produce a desired result.


• Decision making is the selection based on some criteria
  from two or more possible alternatives – George Terrry
Characteristics of Decision Making
   Goal-oriented

   Alternatives

   Analytical-intellectual

   Dynamic process

   Pervasive function

   Continuous activity

   Commitment of time, effort and money

   Human and social process

   Integral part of planning
Steps involved in Decision Making

1. Defining the Problem

2. Analysis of Problem

3. Alternative Course of Action

4. Evaluation of Alternatives

5. Experience

6. Experimentation

7. Taking Decision and Follow up
Module: 03


ORGANIZATION
Module Coverage

• Nature and purpose of organization,
• Principles of organization
• Types of organization – Formal and Informal-
• Centralization Vs decentralization of authority
  and responsibility
• Span of Control – Organizational Behaviour –
  nature and significance
Meaning of Organization

 A group of people united by a common
 purpose.
 An entity, an ongoing business unit engaged
 in utilizing resources to create a result.
      A process by which employees, facilities
 and tasks are related to     each other, with a
 view to achieve specific goals.
Principles of Organization

1. Principle of       8. Principle of
  Objective             Continuity
2. Principle of       9. Principle of
  Specialization        Uniformity
3. Principle of Co-   10. Principle of Unity
  ordination            of Command
4. Principle of       11. Principle of
  Authority and         Exception
  Responsibility      12. Principle of
Formal Organization

refers to the collection of work groups that
have been consciously designed by senior
management to maximize efficiency and
achieve organizational goals
formal organization




                                                               public relations

                                                                            job evaluation


                                                                   safety




                      Organizational Structure                           63
 5/6/2003             Laura Hofman Miquel, Hanna Barst, Jörg
Informal organization

• refers to the network of relationships that
spontaneously establish themselves between
members of the organization on the basis of their
common interests and friendships.
informal organization




                        Organizational Structure                 65
 5/6/2003               Laura Hofman Miquel, Hanna Barst, Jörg
The formal and informal organization

                                  Formal               Informal
                               organization          organization
A   structure

(a) origin               planned              spontaneous

(b) rational             rational             emotional

(c) characteristics      stable               dynamic

B position terminology   job                  role

C goals                  profitability or     member satisfaction
                         service to society
D charting               organizational       sociogram
                         chart
Centralization/Decentralization
• Centralization is that in which Authority and
  responsibility are tightly held by upper levels of the
  organization and are not delegated.
• Decentralization actually refers to the degree to which
  authority is delegated to lower levels. In decentralization,
  a great deal of authority is delegated and more decisions
  are made at lower levels.
Centralization and
           decentralization
                   • Centralization and decentralization
                     refer to the degree to which
 Centralization      authority is delegated in a business.

                   • Complete centralization means that
                     employees have no authority to
                     make decisions.

                   • Complete decentralization
                     (delegation) means employees have
                     all the authority to make decisions.
Decentralization
Delegating Work Assignments


• Centralization: retains decision-making
  at the top of the management hierarchy
• Decentralization: locates decision-
  making at lower levels
                                        © PhotoDisc
Centralization Decentralization
Advantages                  Advantages:
1. Tight control            1. Better motivate
2. Standardization of       2.Reducing senior
   Procedures and systems     managers’ burden
3. Strong leadership        3. Quick decisions
4. Improved communication   4. Facilitates diversification
5 Facilitates evaluation    5. Motivation of
                               subordinates
                            6. Sense of competition
                            7. Division of risk
                            8. Effective control and
                               supervision
Centralization Decentralization

Disadvantages                    Disadvantages:
1. Less participation            1. Risk of losing control
2. incomplete decisions          2. Hard to make decisions
                                    as a whole
3. Destroys individual
   initiatives                   3. Lack of coordination
4. Overburden on few             4. Difficulty in control
5. Slows down the operations     5. Costly
6. Distance from customers       6. Lack of able managers
7. No scope for specialization
Span of Control


- It means “The number of organizational
   members who report to a manager”
                     Types of Span of Control
• Wide span of control means one manager supervises many
  members
• Narrow span of control means one manager supervises a small
  number of members
Factors influencing the Span of
                Control
1. The capacity and ability of the executive
2. Competence and training of subordinates
3. Nature of work
4. Time available for supervision
5. Degree of decentralization and extent of
   delegation
6. Effectiveness of communication system
Module: 04



Directing
Module Coverage
•   Meaning and nature of directing

•   Leadership styles

•   Theory X and Y;

•   Management of productivity-an overview-Concept & application in manufacturing & service industries
    application in different areas

•   Measurement of productivity, partial, multifactor & total factor models –

•   Creativity Based Techniques -– Brainstorming.

•   Whole brain thinking, Nominal Group techniques,

•   Use in creative problem solving with practical applications.

•   Learning Curves -– Concept of learning curve, its applicability, barriers to its application
Meaning of Directing

• Directing is the interpersonal aspect of
  managing in which subordinates are led to
  understand and contribute effectively and
  efficiently to the attainment of enterprise’s
  objectives
Nature of Directing

1. It is a dynamic function
2. It initiates action
3. It provides necessary link between various
   managerial functions
4. It is a universal function
5. It is concerned with human relationships
Importance of Direction

1. Initiates action
2. Improves efficiency
3. Ensures co-ordination
4. Helpful in implementing changes
5. Provides stability
6. Motivation
7. supervision
Types of Leadership Style
Types of Leadership Style
• Autocratic:
   – Leader makes decisions without reference to anyone else

   – High degree of dependency on the leader

   – Can create de-motivation and alienation
     of staff
   – May be valuable in some types of business where decisions
     need to be made quickly and decisively
Types of Leadership Style
• Democratic:
• Encourages decision making
  from different perspectives – leadership may be
  emphasised throughout
  the organisation
   – Consultative: process of consultation before decisions are
     taken
   – Persuasive: Leader takes decision and seeks to persuade
     others that the decision
     is correct
Types of Leadership Style

• Democratic:
  – May help motivation and involvement
  – Workers feel ownership of the firm and its ideas
  – Improves the sharing of ideas
    and experiences within the business
  – Can delay decision making
Types of Leadership Style

• Laissez-Faire:
   – ‘Let it be’ – the leadership responsibilities
     are shared by all

   – Can be very useful in businesses
     where creative ideas are important

   – Can be highly motivational,
     as people have control over their working life

   – Can make coordination and decision making
     time-consuming and lacking in overall direction

   – Relies on good team work
Types of Leadership Style

• Paternalistic:
• Leader acts as a ‘father figure’
• Paternalistic leader makes decision but may
  consult
• Believes in the need to support staff
Theory X and Theory Y
             Douglas McGregor

  In 1957, Douglas McGregor (1906-1964), a famous American psychologist,
published his article "The Human Side of Enterprise" in which he introduced
what came to be called the new humanism, Theory X and Theory Y.
Theory X and Theory Y
Theory X and Theory Y
 Theory X and Theory Y are two sets of assumptions about human nature
 and behavior that are related to the practice of management.


 Theory X:
  Representing a negative view of human nature that assumes people
 generally are naturally irresponsible for their work and require close
 supervision to do jobs.

 Theory Y:
  Indicating a positive view of human nature that assumes people are
 generally hard-working, creative and responsible for exercising self-control
 over their jobs.
Difference between Theory X and Y


Theory x                Theory Y
- Dislikes work and     - Work can be as
  attempts to avoid       natural as play and
  it.                     rest.
- Has no ambition,      - People will be self-
  wants no                directed to meet
  responsibility, and     their work objectives
  would rather follow     if they are
  than lead.              committed to them.
                         - People will be
Theory X and Theory Y
          Theory X’s Principles
1. Management is responsible for organizing the elements of enterprise
   including production, capital, materials, facilities and employees.
2. In terms of employees, management is a process of directing their efforts,
   motivating them, controlling their actions, and modifying their behavior
   to fit the needs of the organization.
3. Without effective management, employees would be passive – even
   resistant – to organizational needs. Hence, they must be advised,
   rewarded, punished, and controlled. Their activities must be directed.
Theory X and Theory Y
  McGregor’s Remarks on Theory X


  It is of "hard" management whose methods involve close supervision, rigid
control and compulsion. It would lead to restriction of output, mutual distrust
and even sabotage.
Theory X and Theory Y
            Theory Y’s Principles
1. Employees are not by nature passive or resistant to organizational needs.
   They have become so as a result of experience in organizations.
2. Employees, by nature, have the motivation, potential for development and
   capacity for assuming responsibility and readiness to direct behavior
   toward organizational goals. It is the responsibility of management to make
   it possible for employees to recognize and develop these human
   characteristics for themselves.
3. The essential task of management is to arrange organizational conditions
   and methods of operation so that employees can achieve their own goals
   by directing their efforts toward organizational objectives.
Theory X and Theory Y
McGregor’s Remarks on Theory Y


  It is of "soft" management whose methods as tolerance and need
satisfaction. It can lead to more effective management of employees in the
organization.
Theory X and Theory Y
McGregor’s Suggestions to Perform
            Theory Y
1. Management should have employees’ higher level needs met in the
   workplace.
2. Close supervision and the threat of punishment are not the proper means
   for encouraging employees to exercise productive efforts.
3. Some opportunities should be provided such as allowing employees to
   make decisions, redesigning jobs to make them more challenging or
   emphasizing on good working relations.
Practice of Theory X and Theory Y

        Effects on Management
Theory X:
1. Managers’ leadership styles are autocratic and the communication flow is
downward from managers to the employees. This may cause resistance from
employees.
2. The upper setting of objectives gets little or no participation from
employees.
3. It results in outside, control, with the manager acting as a performance
judge who focuses generally on the past.
Practice of Theory X and Theory Y

       Effects on Management
Theory Y:
1. It may lead to cooperative objectives designed with input from both
   employees and managers, resulting in a stronger responsibility by
   employees for accomplishing the shared objectives.
3. It encourages leadership styles to be more participative and allows
   employees to seek responsibility for achievement of goals. Theory Y’s
   leadership is likely to improve communication flow, especially in the
   upward direction.
4. It leads to control processes based on employees’ self-control. The
   manager is more likely to act as an instructor rather than a judge who
   focuses on how performance can be improved in the future rather than
   on who is responsible for past performance.
Practice of Theory X and Theory Y

             Criticism of Theory Y
1. Rather than concern for employees, Theory Y style managers are simply
   engaged in an attractive form of management.
2. Sometimes, managers better match work tasks to basic human motivation
   through participative management, job enlargement and other programs
   based on Theory Y.
3. Actually, managers still focused on measures of productivity rather than
   employees’ interests.
4. It is a patronizing plan for bringing increased productivity from employees.
   Unless employees shared in the economic benefits of their increased
   productivity, they are just fooled into working harder for the same pay.
Practice of Theory X and Theory Y


   Theory X and Theory Y in the 21st
                       Century
1. McGregor’s works on Theory X and Theory Y have had a great impact on
  management ideology and practice. They have been included in most
  basic management books. These books are still facing people of
  management today.
2. As for the practice of management, the workplace of the 21st century,
   which emphasizes on self-managed work teams and other forms of worker
   involvement programs, generally goes with the principles of Theory Y.
Management of Productivity

• Productivity is the output-input ratio within a
  time period with due consideration for quality
                       Outputs


• Productivity = ------------- (Within the time period, quality considered)

                       Inputs
Measuring Productivity
•
    Productivity is a measure of how efficiently inputs are converted to
    outputs
                 Productivity = output/input



•
    Total Productivity Measure
                     Total Productivity = $sales/inputs $



•
    Partial Productivity Measure
                Partial Productivity = cars/employee



•
    Multifactor Productivity Wiley 2007
                           ©
                             Measure
Multifactor Productivity Model
Productivity and the Service Sector

• Measuring service sector productivity is a
  unique challenge
  – Traditional measures focus on tangible outcomes
  – Service industries primarily produce intangible
    outcomes
  – Measuring intangibles is challenging
Creativity Based Techniques

1. Brain Storming
2. Nominal group techniques
Learning Curve

• A learning curve is a graphical representation
  of the changing rate of learning (in the
  average person) for a given activity or tool.
• Typically, the increase in retention of
  information is sharpest after the initial
  attempts, and then gradually evens out,
  meaning that less and less new information is
  retained after each repetition
Module: 06


Total Quality Management
Module Coverage

• Importance & relevance in the context of
  globalization of Indian economy
• Techniques used to inculcate the quality
  approach in an organization
• role of organizational behaviour-Quality
  Standards-ISO 9000/14000, SQC ERP
  MRP/MRP II (Brief introduction)
Why TQM?

Ford Motor Company had operating losses of
$3.3 billion between 1980 and 1982.
Xerox market share dropped from 93% in 1971
to 40% in 1981.
 Attention to quality was seen as a way to
combat the competition.
TQM: A “Buzzword” Losing
           Popularity
• For many companies, the term TQM is associated
  with corporate programs (mid 1980s early
  1990s) aimed at implementing employee teams
  and statistical process control.
• Unfortunately, many companies were dissatisfied
  with the perceived results of these programs,
  concluding TQM does not work.


 Question: Why were they dissatisfied?
       Were they justified?
TQM

• Total - made up of the whole
• Quality - degree of excellence a product or
  service provides
• Management - act, art or manner of planning,
  controlling, directing,….


Therefore, TQM is the art of managing the
  whole to achieve excellence.
                Total Quality Management
What does TQM mean?

     Total Quality Management means that the
organization's culture is defined by and supports
the constant attainment of customer
satisfaction through an integrated system of
tools, techniques, and training. This involves the
continuous improvement of organizational
processes, resulting in high quality products and
services.

                Total Quality Management
What’s the goal of TQM?


“Do the right things right the first
time, every time.”




            Total Quality Management
Another way to put it

• At it’s simplest, TQM is all managers leading
  and facilitating all contributors in everyone’s
  two main objectives:
  (1) total client satisfaction through quality
  products and services; and
  (2) continuous improvements to processes,
  systems, people, suppliers, partners, products,
  and services.
                 Total Quality Management
Productivity and TQM

• Traditional view:
  – Quality cannot be improved without significant
    losses in productivity.

• TQM view:
  – Improved quality leads to improved productivity.




                 Total Quality Management
Basic Tenets of TQM
1. The customer makes the ultimate determination of quality.
2. Top management must provide leadership and support for all
quality initiatives.
3. Preventing variability is the key to producing high quality.
4. Quality goals are a moving target, thereby requiring a
commitment toward continuous improvement.
5. Improving quality requires the establishment of effective
metrics. We must speak with data and facts not just opinions.




                       Total Quality Management
The three aspects of TQM

 Counting      Tools, techniques, and training in their
               use for analyzing, understanding, and
               solving quality problems

Customers           Quality for the customer as a
                    driving force and central concern.


  Culture      Shared values and beliefs, expressed by
               leaders, that define and support quality.

            Total Quality Management
Total Quality Management
     and Continuous Improvement

• TQM is the management process used to make continuous
  improvements to all functions.

• TQM represents an ongoing, continuous commitment to
  improvement.

• The foundation of total quality is a management philosophy
  that supports meeting customer requirements through
  continuous improvement.

                    Total Quality Management
Continuous Improvement versus
           Traditional Approach
          Traditional Approach                      Continuous Improvement
•
    Market-share focus                     Customer focus
•
    Individuals                            Cross-functional teams
•
    Focus on ‘who” and “why” Focus on “what” and “how”
•
    Short-term focus                       Long-term focus
•
    Status quo focus                       Continuous improvement
•
    Product focus                          Process improvement focus
•
    Innovation                             Incremental improvements
•
    Fire fighting                          Problem solving
                         Total Quality Management
Quality Throughout
• “A Customer’s impression of quality begins with
  the initial contact with the company and continues
  through the life of the product.”
  – Customers look to the total package - sales, service
    during the sale, packaging, deliver, and service after the
    sale.
  – Quality extends to how the receptionist answers the
    phone, how managers treat subordinates, how
    courteous sales and repair people are, and how the
    product is serviced after the sale.
• “All departments of the company must strive to
  improve the quality of their operations.”
                   Total Quality Management
Value-based Approach
•
    Manufacturing                             Service Dimensions
    Dimensions                                      Reliability
    –
        Performance                                 Responsiveness
    –
        Features                                    Assurance
    –
        Reliability                                 Empathy
    –
        Conformance                                 Tangibles
    –
        Durability
    –
        Serviceability
                         Total Quality Management
The TQM System
Objective                            Continuous
                                     Improvement




Principles    Customer         Process         Total
              Focus            Improvement     Involvement

             Leadership
Elements     Education and Training  Supportive structure
             Communications       Reward and recognition
             Measurement



                    Total Quality Management
MODUEL: 07
ENTREPRENEURSHIP
Module Coverage

• Introduction - the entrepreneur; Definitions
• Emergence of entrepreneurial class;
  Characteristics of entrepreneur.
• Leadership; Risk taking; Decision-making and
  business planning. Self-actualization
• Management of conflicts, stress & time,
  Psychology of winning
• Entrepreneurial Development Programmes
Meaning of Entrepreneurship
• An entrepreneur is a person who has possession of a new
  enterprise, venture or idea and assumes significant
  accountability for the inherent risks and the outcome.
• The term is originally a loanword from French and was
  first defined by the Irish economist Richard Cantillon.
• Risk taking and Innovation are keys word in
  entrepreneurship
Who is an Intrapreneur?

• A person within a large corporation who takes
  direct responsibility for turning an idea into a
  profitable finished product through assertive
  risk-taking and innovation
• A Person who has all the abilities of an
  entrepreneur but works for an organization
Why do people take up
       entrepreneurial challenge
1. Opportunity
2. Profit
3. Independence
4. challenge
Barriers to Entrepreneurship

1. Lack of a viable
2. lack of market knowledge
3. Lack of technical skills
4. Lack of capital
5. Lack of business know-how
6. Complacency – lack of motivation
7. Social stigma
The Myths of Entrepreneurship

• Myth 1: Entrepreneurs Are Doers, Not
         Thinkers
• Myth 2: Entrepreneurs Are Born, Not Made
• Myth 3: Entrepreneurs Are Always Inventors
• Myth 4: Entrepreneurs Are Academic and
         Social Misfits
• Myth 5: Entrepreneurs Must Fit the “Profile”
• Myth 6: All Entrepreneurs Need Is Money
The Myths of Entrepreneurship

• Myth 7: All Entrepreneurs Need Is Luck
• Myth 8: Ignorance Is Bliss For Entrepreneurs
• Myth 9: Entrepreneurs Seek Success But
         Experience High Failure Rates
• Myth 10: Entrepreneurs Are Extreme Risk
          Takers (Gamblers)
Institutions in Aid of Entrepreneurship Development



• Management Development Institute (MDI)
• Entrepreneurship Development Institute of
  India (EDII)
• The National Institute for Entrepreneurship
  and Small Business Development (NIESBUD)
• Science and Technology Entrepreneurship
  Parks (STEPS)
• Small Industrial Development Bank of India
• Academic Programs
  – Post Graduate Programme in Management, PGPM
  – National Management Programme, NMP
  – Part-Time Post Graduate Programme in
   Management
  – Fellow Programme in Management, FPM
  – Post Graduate Programme in Human Resource
    Management, PGP- HRM
• Activities


• Evolving effective training strategies and
  methodology
• Standardising model syllabi for training
  various target groups
• Formulating scientific selection procedure
• Developing training aids, manuals and
• Assisting and Supporting EDPs


• Evolving Model Syllabi for training various
  target groups.
  Formulation of standardised procedures
  of identification and selection of potential
    entrepreneurs.
  Preparation of Training Aids Materials
    ú Manuals
Small Industries Development Organization (SIDO)
                             New Delhi



• ACTIVITIES
• Advising the Govt. in policy matters
  concerning small scale sector.
• Providing techno-economic and managerial
  consultancy, common facilities and extension
  services.
• Providing facilities for technology up-
  gradation, modernization quality
  improvement & infrastructure.
• Services
    Marketing
    Technology and Training
    Exporting
    International Trade Fair
    NSIC Exhibition
• Academic Program
  – Post Graduate Diploma in Personnel Management
  – Post Graduate Diploma in Rural Development
  – Post Graduate Diploma in Information
    Management
  – Post Graduate Diploma in Business Management
• Services
  – Assistance / Consultancy to Prospective Entrepreneurs.
  – Assistance / Consultancy to existing Micro and Small
    Enterprises .
  – Preparation / Upgradation of District Industrial Potential
   Surveys
  – Preparation of Project Reports / Project Profiles.
  – Entrepreneurship Development Programmes Motivation
    Campaigns.
Small Industries Service Institutes
               (SISIs)
• Are set up to provide consultancy and training to small
  entrepreneurs – both existing and prospective



• There are 28 SISIs and 30 branch SISIs set up in the state
  capital and other places all over the country
Functions of SISIs

a. Interface between central & state Govt.
b. Render technical support services.
c. Conduct E.D.P's.
d. Initiate Promotional Programmes.
Assistance in following areas by
                 SISI
(a) Economic consultancy/information/ EDP
    consultancy.
(b)Trade and market information.
(c) Project profiles.
(d) State industrial potential survey.
(e)District industrial potential survey.
(f) Modernization and implant studies.

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Buisness management

  • 2. Subject Coverage 1. Management and Principles 2. Planning 3. Organizing 4. Directing 5. Controlling 6. Total Quality Management 7. Entrepreneurship
  • 4. Module Coverage • Meaning, nature / characteristics • Scope and functional areas of management • Management as a science, art or profession • Management & Administration • Management Process • Management Principles • Evolution of-System Approach to management in detail (in domestic & international context) planning, organizing, staffing, Directing, coordination, controlling and innovation (creativity)
  • 5. Definition Of Management • “Management is the art of getting things done through others” – Mary Parker Follett • “Management is the art of getting things done though and with people in formally organized groups” – Harold Koontz • “Management is the process of optimizing human, material and financial contributions for the achievement of organizational goals” - John A Pearce & R B Robinson
  • 6.
  • 7. Objectives of Management 1. Proper utilization of resources 2. Improving performance 3. Mobilizing best talent 4. Planning for the future
  • 8. Nature/Characteristics of Management - Multidisciplinary - Social Process - It is a group activity - System of authority - Goal oriented - Dynamic function - Management is a factor - Art as well as science of production - It is a profession - Universal in character
  • 9. Scope of Management Activities Operations - Planning - Production/Operations Management - Staffing - Financial Management - Coordinating - Marketing Management - Organisation - Personnel Management - Directing - Office Management - controlling - Management of Information system
  • 10. Functions of Management 1. Planning 2. Organizing 3. Coordinating 4. Staffing 5. Directing 6. Controlling
  • 11. Functions of Management 1. Planning 2. Organizing What to do? - To identify, classify and assign activities When to do? - Delegate authority and fix How to do? responsibility Who is to do? - Coordinate relationship
  • 12. Functions of Management 3. Staffing 4. Directing Manpower planning Management in action Recruitment It involves: Selection and training leadership, communication, Placement, development motivation Promotion Supervision Transfer, appraisal Employee remuneratio
  • 13. Functions of Management 5. Coordinating 6. Controlling - Orderly arrangement of goods, -Establishing standards - Effort to provide unity of action in -Measuring actual the pursuit of common objectives performance -Comparing actual with standard -Finding variances -Taking corrective action
  • 15. Difference Administration Management It is concerned about the Nature of work determination of objectives and It puts into action the policies and plans laid down by the major policies of an administration. organization. Type of function It is a determinative function. It is an executive function.
  • 16. Basis of Difference Administration Management It consists of owners who It is a group of managerial Nature of status invest capital in and receive personnel who use their profits from an enterprise. specialized knowledge to fulfill the objectives of an enterprise. It is popular with government, It is used in business Nature of usage military, educational, and enterprises. religious organizations. Its decisions are influenced by Its decisions are influenced by Decision making public opinion, government the values, opinions, and policies, social, and religious beliefs of the managers. factors.
  • 18. 1. Division of work There is an efficient result in the operational level when tasks are distributed to qualified and competent workers or when people .
  • 19. 2. Authority • With formal authority managers have the right to command and gives order to their subordinates
  • 20. 3. Discipline • Members in any organization have to respect the rules and agreements governing it Respect and obedience to rules is embodied in the conduct of good life and discipline
  • 21. 4. Unity of Command Employees must receive instruction only from one person. Reporting to more than one manager results to conflicts in instruction and confusion of authority
  • 22. 5. Unity of Direction • Operations within any organization having the same objective must be directed by only one manager using one plan in a department • For example there should not be two or more supervisors each having different policy to follow.
  • 23. 6. Subordination of the Individual Interest to General interest Individual interest must be subordinate to general interest when there is conflict between the two The agreement between the employers and the employees should be fair and there should be constant vigilance and supervision
  • 24. 7. Remuneration • Compensation for the work done should be fair to the employees and the employers
  • 25. 8. Centralization • We have this approach by decreasing the role of subordinates in decision making Managers should retain their final responsibility, while at the same time give their subordinates enough authority to do their jobs properly
  • 26. 9. Scalar Chain • The line of authority in any organization turns in the order of rank from top management to the lowest level of the enterprise
  • 27. 10. Order • Either material or human resources should be in the right place at the right time. • People should be in the jobs or positions they are suited to.
  • 28. 11. Equity • Equity is combination of justice and kindness. • Equity in treatment and behaviour is liked by everyone and it brings loyalty in the organisation • This brings cordial relation between the management and labour
  • 29. 12. Stability of Staff • Employees work better if job security and career progress are assured to them • A high employee turnover rate will effect the organization
  • 30. 13. Initiative • Managers should encourage their employees for taking initiative with in limits of authority and discipline Initiative increases the zeal and energy on the part of human beings • Fayols describes initiative as one of the keenest satisfactions for an intelligent man to experience
  • 31. 14. Esprit de corps • Teamwork is fundamentally important to an organization Work teams and extensive face to face verbal communication encourages team work
  • 33. The Systems Approach • System Defined – A set of interrelated and interdependent parts arranged in a manner that produces a unified whole. • Basic Types of Systems – Closed systems – Are not influenced by and do not interact with their environment (all system input and output is internal). – Open systems – Dynamically interact to their environments by taking in inputs and transforming them into outputs that are distributed into their environments. 2–33
  • 34. The Organization as an Open System 2–34
  • 35. Implications of the Systems Approach • Coordination of the organization’s parts is essential for proper functioning of the entire organization. • Decisions and actions taken in one area of the organization will have an effect in other areas of the organization. • Organizations are not self-contained and, therefore, must adapt to changes in their external environment. 2–35
  • 37. Module Coverage • Nature and Importance and purpose of Planning • Planning process • Objectives, Types of plans • Nature and Hierarchy of Objectives • Management by Objectives • Management by Exceptions • Management by Moving around • Decision making, importance and steps
  • 38. Meaning of Planning • A plan is a forecast for accomplishment. It is a predetermined course of action. • It is today's projection for tomorrow's activity. In other words, to plan is to produce a scheme for future action, to bring about specified results at a specified cost, in a specified period of time.
  • 39. Features of Planning • Planning has a number of characteristics:  Planning is goal-oriented  Planning is a primary function  Planning is all-pervasive  Planning is a mental exercise  Planning is a continuous process  Planning involves choice  Planning is forward looking  Planning is flexible
  • 40. Steps in Planning Process  Establishing objectives  Developing premises  Evaluating alternatives and selection  Formulating derivative plans  Securing cooperation and participation  Providing for follow-up
  • 41. Importance of Planning • Planning helps an organisation in the following ways:  Planning provides direction  Planning provides a unifying framework  Planning is economical  Planning reduces the risks of uncertainty  Planning facilitates decision making
  • 42. Principles of Planning  Principle of contribution to objectives  Principle of primacy of planning  Principle of pervasiveness of planning  Principle of flexibility  Principle of periodicity  Principle of planning premises  Principle of limiting factor
  • 43. Limitations of Planning The limitations of planning can be examined under the following headings:  Rigidity  Costly and time consuming  Employee resistance  False sense of security  Managerial deficiencies  Planning prevents innovation  External Limitations  Difficult to predict  Projected too far into the future  Environmental turbulence  Emergency situations
  • 44. The Essentials of Planning (cont’d) Types of Planning Strategic planning: determining how to pursue long-term goals with available resources. Intermediate planning: determining subunits’ contribution with allocated resources. Operational planning: determining how to accomplish specific tasks with available resources. 44
  • 45. Figure 5.2 Types of Planning 45
  • 46. Other Forms of Planning 1. Long-Range Planning - Short-Range Planning 2. Formal and Informal Planning 3. Strategic, Tactic and Operational Planning 4. Proactive and Reactive Planning 5. Functional and Corporate Planning
  • 47. The Planning Process GOAL SETTING Identification and formulation of objectives Reactive DEVELOPING PLANS Planning Choices between alternative plans Revision of goals and plans IMPLEMENTATION Execution of the plan
  • 48. What Is an Objective? “objective are goals, aims or purposes that organisation wish over varying periods of time”
  • 49. Management by Objectives (MBO) — • Management by Objectives (MBO) – A philosophy of management, a planning and controlling technique, and an employee involvement program in which managers ask workers to join them in deciding what their goals should be. 10—49
  • 50. Management by objectives as an integrated planning and control framework. Management 8/e - Chapter 8 50
  • 51. Essential Steps for MBO qSet Goals qDevelop Action Plan –The most difficult step. –Course of action –Concrete –For both workgroups and individuals –Specific target and timeframe –Assign responsibility qReview Progress –Periodicity? –Course corrections qAppraise Overall Performance. –How are we doing? –Do we need to restate our goals?
  • 52. Essential Steps for MBO Set Goals The most difficult step. Develop Action Plan For both workgroups and individuals. Review Progress/ Take corrective action Periodic during the year. Appraise Overall Performance. Review Annual Goals.
  • 53. Management By Exceptions • Administrative policy of focusing on those events deviating from an established standard. • Management by exception practices are established where it has been determined that only those events that deviate from a standard are significant.
  • 54. Management by walking around • Management method emphasizing the importance of interpersonal contact. • The objective of MBWA is to achieve harmony in an organization between management and employees through face-to-face contact as well as to keep abreast of current operational developments.
  • 55. Decision Making • A decision is a choice made from available alternatives. • Decision-making is the process by which individuals select a course of action among several alternatives, to produce a desired result. • Decision making is the selection based on some criteria from two or more possible alternatives – George Terrry
  • 56. Characteristics of Decision Making  Goal-oriented  Alternatives  Analytical-intellectual  Dynamic process  Pervasive function  Continuous activity  Commitment of time, effort and money  Human and social process  Integral part of planning
  • 57. Steps involved in Decision Making 1. Defining the Problem 2. Analysis of Problem 3. Alternative Course of Action 4. Evaluation of Alternatives 5. Experience 6. Experimentation 7. Taking Decision and Follow up
  • 59. Module Coverage • Nature and purpose of organization, • Principles of organization • Types of organization – Formal and Informal- • Centralization Vs decentralization of authority and responsibility • Span of Control – Organizational Behaviour – nature and significance
  • 60. Meaning of Organization  A group of people united by a common purpose.  An entity, an ongoing business unit engaged in utilizing resources to create a result.  A process by which employees, facilities and tasks are related to each other, with a view to achieve specific goals.
  • 61. Principles of Organization 1. Principle of 8. Principle of Objective Continuity 2. Principle of 9. Principle of Specialization Uniformity 3. Principle of Co- 10. Principle of Unity ordination of Command 4. Principle of 11. Principle of Authority and Exception Responsibility 12. Principle of
  • 62. Formal Organization refers to the collection of work groups that have been consciously designed by senior management to maximize efficiency and achieve organizational goals
  • 63. formal organization public relations job evaluation safety Organizational Structure 63 5/6/2003 Laura Hofman Miquel, Hanna Barst, Jörg
  • 64. Informal organization • refers to the network of relationships that spontaneously establish themselves between members of the organization on the basis of their common interests and friendships.
  • 65. informal organization Organizational Structure 65 5/6/2003 Laura Hofman Miquel, Hanna Barst, Jörg
  • 66. The formal and informal organization Formal Informal organization organization A structure (a) origin planned spontaneous (b) rational rational emotional (c) characteristics stable dynamic B position terminology job role C goals profitability or member satisfaction service to society D charting organizational sociogram chart
  • 67. Centralization/Decentralization • Centralization is that in which Authority and responsibility are tightly held by upper levels of the organization and are not delegated. • Decentralization actually refers to the degree to which authority is delegated to lower levels. In decentralization, a great deal of authority is delegated and more decisions are made at lower levels.
  • 68. Centralization and decentralization • Centralization and decentralization refer to the degree to which Centralization authority is delegated in a business. • Complete centralization means that employees have no authority to make decisions. • Complete decentralization (delegation) means employees have all the authority to make decisions. Decentralization
  • 69. Delegating Work Assignments • Centralization: retains decision-making at the top of the management hierarchy • Decentralization: locates decision- making at lower levels © PhotoDisc
  • 70. Centralization Decentralization Advantages Advantages: 1. Tight control 1. Better motivate 2. Standardization of 2.Reducing senior Procedures and systems managers’ burden 3. Strong leadership 3. Quick decisions 4. Improved communication 4. Facilitates diversification 5 Facilitates evaluation 5. Motivation of subordinates 6. Sense of competition 7. Division of risk 8. Effective control and supervision
  • 71. Centralization Decentralization Disadvantages Disadvantages: 1. Less participation 1. Risk of losing control 2. incomplete decisions 2. Hard to make decisions as a whole 3. Destroys individual initiatives 3. Lack of coordination 4. Overburden on few 4. Difficulty in control 5. Slows down the operations 5. Costly 6. Distance from customers 6. Lack of able managers 7. No scope for specialization
  • 72. Span of Control - It means “The number of organizational members who report to a manager” Types of Span of Control • Wide span of control means one manager supervises many members • Narrow span of control means one manager supervises a small number of members
  • 73. Factors influencing the Span of Control 1. The capacity and ability of the executive 2. Competence and training of subordinates 3. Nature of work 4. Time available for supervision 5. Degree of decentralization and extent of delegation 6. Effectiveness of communication system
  • 75. Module Coverage • Meaning and nature of directing • Leadership styles • Theory X and Y; • Management of productivity-an overview-Concept & application in manufacturing & service industries application in different areas • Measurement of productivity, partial, multifactor & total factor models – • Creativity Based Techniques -– Brainstorming. • Whole brain thinking, Nominal Group techniques, • Use in creative problem solving with practical applications. • Learning Curves -– Concept of learning curve, its applicability, barriers to its application
  • 76. Meaning of Directing • Directing is the interpersonal aspect of managing in which subordinates are led to understand and contribute effectively and efficiently to the attainment of enterprise’s objectives
  • 77. Nature of Directing 1. It is a dynamic function 2. It initiates action 3. It provides necessary link between various managerial functions 4. It is a universal function 5. It is concerned with human relationships
  • 78. Importance of Direction 1. Initiates action 2. Improves efficiency 3. Ensures co-ordination 4. Helpful in implementing changes 5. Provides stability 6. Motivation 7. supervision
  • 80. Types of Leadership Style • Autocratic: – Leader makes decisions without reference to anyone else – High degree of dependency on the leader – Can create de-motivation and alienation of staff – May be valuable in some types of business where decisions need to be made quickly and decisively
  • 81. Types of Leadership Style • Democratic: • Encourages decision making from different perspectives – leadership may be emphasised throughout the organisation – Consultative: process of consultation before decisions are taken – Persuasive: Leader takes decision and seeks to persuade others that the decision is correct
  • 82. Types of Leadership Style • Democratic: – May help motivation and involvement – Workers feel ownership of the firm and its ideas – Improves the sharing of ideas and experiences within the business – Can delay decision making
  • 83. Types of Leadership Style • Laissez-Faire: – ‘Let it be’ – the leadership responsibilities are shared by all – Can be very useful in businesses where creative ideas are important – Can be highly motivational, as people have control over their working life – Can make coordination and decision making time-consuming and lacking in overall direction – Relies on good team work
  • 84. Types of Leadership Style • Paternalistic: • Leader acts as a ‘father figure’ • Paternalistic leader makes decision but may consult • Believes in the need to support staff
  • 85. Theory X and Theory Y Douglas McGregor In 1957, Douglas McGregor (1906-1964), a famous American psychologist, published his article "The Human Side of Enterprise" in which he introduced what came to be called the new humanism, Theory X and Theory Y.
  • 86. Theory X and Theory Y Theory X and Theory Y Theory X and Theory Y are two sets of assumptions about human nature and behavior that are related to the practice of management. Theory X: Representing a negative view of human nature that assumes people generally are naturally irresponsible for their work and require close supervision to do jobs. Theory Y: Indicating a positive view of human nature that assumes people are generally hard-working, creative and responsible for exercising self-control over their jobs.
  • 87. Difference between Theory X and Y Theory x Theory Y - Dislikes work and - Work can be as attempts to avoid natural as play and it. rest. - Has no ambition, - People will be self- wants no directed to meet responsibility, and their work objectives would rather follow if they are than lead. committed to them. - People will be
  • 88. Theory X and Theory Y Theory X’s Principles 1. Management is responsible for organizing the elements of enterprise including production, capital, materials, facilities and employees. 2. In terms of employees, management is a process of directing their efforts, motivating them, controlling their actions, and modifying their behavior to fit the needs of the organization. 3. Without effective management, employees would be passive – even resistant – to organizational needs. Hence, they must be advised, rewarded, punished, and controlled. Their activities must be directed.
  • 89. Theory X and Theory Y McGregor’s Remarks on Theory X It is of "hard" management whose methods involve close supervision, rigid control and compulsion. It would lead to restriction of output, mutual distrust and even sabotage.
  • 90. Theory X and Theory Y Theory Y’s Principles 1. Employees are not by nature passive or resistant to organizational needs. They have become so as a result of experience in organizations. 2. Employees, by nature, have the motivation, potential for development and capacity for assuming responsibility and readiness to direct behavior toward organizational goals. It is the responsibility of management to make it possible for employees to recognize and develop these human characteristics for themselves. 3. The essential task of management is to arrange organizational conditions and methods of operation so that employees can achieve their own goals by directing their efforts toward organizational objectives.
  • 91. Theory X and Theory Y McGregor’s Remarks on Theory Y It is of "soft" management whose methods as tolerance and need satisfaction. It can lead to more effective management of employees in the organization.
  • 92. Theory X and Theory Y McGregor’s Suggestions to Perform Theory Y 1. Management should have employees’ higher level needs met in the workplace. 2. Close supervision and the threat of punishment are not the proper means for encouraging employees to exercise productive efforts. 3. Some opportunities should be provided such as allowing employees to make decisions, redesigning jobs to make them more challenging or emphasizing on good working relations.
  • 93. Practice of Theory X and Theory Y Effects on Management Theory X: 1. Managers’ leadership styles are autocratic and the communication flow is downward from managers to the employees. This may cause resistance from employees. 2. The upper setting of objectives gets little or no participation from employees. 3. It results in outside, control, with the manager acting as a performance judge who focuses generally on the past.
  • 94. Practice of Theory X and Theory Y Effects on Management Theory Y: 1. It may lead to cooperative objectives designed with input from both employees and managers, resulting in a stronger responsibility by employees for accomplishing the shared objectives. 3. It encourages leadership styles to be more participative and allows employees to seek responsibility for achievement of goals. Theory Y’s leadership is likely to improve communication flow, especially in the upward direction. 4. It leads to control processes based on employees’ self-control. The manager is more likely to act as an instructor rather than a judge who focuses on how performance can be improved in the future rather than on who is responsible for past performance.
  • 95. Practice of Theory X and Theory Y Criticism of Theory Y 1. Rather than concern for employees, Theory Y style managers are simply engaged in an attractive form of management. 2. Sometimes, managers better match work tasks to basic human motivation through participative management, job enlargement and other programs based on Theory Y. 3. Actually, managers still focused on measures of productivity rather than employees’ interests. 4. It is a patronizing plan for bringing increased productivity from employees. Unless employees shared in the economic benefits of their increased productivity, they are just fooled into working harder for the same pay.
  • 96. Practice of Theory X and Theory Y Theory X and Theory Y in the 21st Century 1. McGregor’s works on Theory X and Theory Y have had a great impact on management ideology and practice. They have been included in most basic management books. These books are still facing people of management today. 2. As for the practice of management, the workplace of the 21st century, which emphasizes on self-managed work teams and other forms of worker involvement programs, generally goes with the principles of Theory Y.
  • 97. Management of Productivity • Productivity is the output-input ratio within a time period with due consideration for quality Outputs • Productivity = ------------- (Within the time period, quality considered) Inputs
  • 98. Measuring Productivity • Productivity is a measure of how efficiently inputs are converted to outputs Productivity = output/input • Total Productivity Measure Total Productivity = $sales/inputs $ • Partial Productivity Measure Partial Productivity = cars/employee • Multifactor Productivity Wiley 2007 © Measure
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  • 106. Productivity and the Service Sector • Measuring service sector productivity is a unique challenge – Traditional measures focus on tangible outcomes – Service industries primarily produce intangible outcomes – Measuring intangibles is challenging
  • 107. Creativity Based Techniques 1. Brain Storming 2. Nominal group techniques
  • 108. Learning Curve • A learning curve is a graphical representation of the changing rate of learning (in the average person) for a given activity or tool. • Typically, the increase in retention of information is sharpest after the initial attempts, and then gradually evens out, meaning that less and less new information is retained after each repetition
  • 110. Module Coverage • Importance & relevance in the context of globalization of Indian economy • Techniques used to inculcate the quality approach in an organization • role of organizational behaviour-Quality Standards-ISO 9000/14000, SQC ERP MRP/MRP II (Brief introduction)
  • 111. Why TQM? Ford Motor Company had operating losses of $3.3 billion between 1980 and 1982. Xerox market share dropped from 93% in 1971 to 40% in 1981. Attention to quality was seen as a way to combat the competition.
  • 112. TQM: A “Buzzword” Losing Popularity • For many companies, the term TQM is associated with corporate programs (mid 1980s early 1990s) aimed at implementing employee teams and statistical process control. • Unfortunately, many companies were dissatisfied with the perceived results of these programs, concluding TQM does not work. Question: Why were they dissatisfied? Were they justified?
  • 113. TQM • Total - made up of the whole • Quality - degree of excellence a product or service provides • Management - act, art or manner of planning, controlling, directing,…. Therefore, TQM is the art of managing the whole to achieve excellence. Total Quality Management
  • 114. What does TQM mean? Total Quality Management means that the organization's culture is defined by and supports the constant attainment of customer satisfaction through an integrated system of tools, techniques, and training. This involves the continuous improvement of organizational processes, resulting in high quality products and services. Total Quality Management
  • 115. What’s the goal of TQM? “Do the right things right the first time, every time.” Total Quality Management
  • 116. Another way to put it • At it’s simplest, TQM is all managers leading and facilitating all contributors in everyone’s two main objectives: (1) total client satisfaction through quality products and services; and (2) continuous improvements to processes, systems, people, suppliers, partners, products, and services. Total Quality Management
  • 117. Productivity and TQM • Traditional view: – Quality cannot be improved without significant losses in productivity. • TQM view: – Improved quality leads to improved productivity. Total Quality Management
  • 118. Basic Tenets of TQM 1. The customer makes the ultimate determination of quality. 2. Top management must provide leadership and support for all quality initiatives. 3. Preventing variability is the key to producing high quality. 4. Quality goals are a moving target, thereby requiring a commitment toward continuous improvement. 5. Improving quality requires the establishment of effective metrics. We must speak with data and facts not just opinions. Total Quality Management
  • 119. The three aspects of TQM Counting Tools, techniques, and training in their use for analyzing, understanding, and solving quality problems Customers Quality for the customer as a driving force and central concern. Culture Shared values and beliefs, expressed by leaders, that define and support quality. Total Quality Management
  • 120. Total Quality Management and Continuous Improvement • TQM is the management process used to make continuous improvements to all functions. • TQM represents an ongoing, continuous commitment to improvement. • The foundation of total quality is a management philosophy that supports meeting customer requirements through continuous improvement. Total Quality Management
  • 121. Continuous Improvement versus Traditional Approach Traditional Approach Continuous Improvement • Market-share focus Customer focus • Individuals Cross-functional teams • Focus on ‘who” and “why” Focus on “what” and “how” • Short-term focus Long-term focus • Status quo focus Continuous improvement • Product focus Process improvement focus • Innovation Incremental improvements • Fire fighting Problem solving Total Quality Management
  • 122. Quality Throughout • “A Customer’s impression of quality begins with the initial contact with the company and continues through the life of the product.” – Customers look to the total package - sales, service during the sale, packaging, deliver, and service after the sale. – Quality extends to how the receptionist answers the phone, how managers treat subordinates, how courteous sales and repair people are, and how the product is serviced after the sale. • “All departments of the company must strive to improve the quality of their operations.” Total Quality Management
  • 123. Value-based Approach • Manufacturing Service Dimensions Dimensions Reliability – Performance Responsiveness – Features Assurance – Reliability Empathy – Conformance Tangibles – Durability – Serviceability Total Quality Management
  • 124. The TQM System Objective Continuous Improvement Principles Customer Process Total Focus Improvement Involvement Leadership Elements Education and Training Supportive structure Communications Reward and recognition Measurement Total Quality Management
  • 126. Module Coverage • Introduction - the entrepreneur; Definitions • Emergence of entrepreneurial class; Characteristics of entrepreneur. • Leadership; Risk taking; Decision-making and business planning. Self-actualization • Management of conflicts, stress & time, Psychology of winning • Entrepreneurial Development Programmes
  • 127. Meaning of Entrepreneurship • An entrepreneur is a person who has possession of a new enterprise, venture or idea and assumes significant accountability for the inherent risks and the outcome. • The term is originally a loanword from French and was first defined by the Irish economist Richard Cantillon. • Risk taking and Innovation are keys word in entrepreneurship
  • 128. Who is an Intrapreneur? • A person within a large corporation who takes direct responsibility for turning an idea into a profitable finished product through assertive risk-taking and innovation • A Person who has all the abilities of an entrepreneur but works for an organization
  • 129. Why do people take up entrepreneurial challenge 1. Opportunity 2. Profit 3. Independence 4. challenge
  • 130. Barriers to Entrepreneurship 1. Lack of a viable 2. lack of market knowledge 3. Lack of technical skills 4. Lack of capital 5. Lack of business know-how 6. Complacency – lack of motivation 7. Social stigma
  • 131. The Myths of Entrepreneurship • Myth 1: Entrepreneurs Are Doers, Not Thinkers • Myth 2: Entrepreneurs Are Born, Not Made • Myth 3: Entrepreneurs Are Always Inventors • Myth 4: Entrepreneurs Are Academic and Social Misfits • Myth 5: Entrepreneurs Must Fit the “Profile” • Myth 6: All Entrepreneurs Need Is Money
  • 132. The Myths of Entrepreneurship • Myth 7: All Entrepreneurs Need Is Luck • Myth 8: Ignorance Is Bliss For Entrepreneurs • Myth 9: Entrepreneurs Seek Success But Experience High Failure Rates • Myth 10: Entrepreneurs Are Extreme Risk Takers (Gamblers)
  • 133. Institutions in Aid of Entrepreneurship Development • Management Development Institute (MDI) • Entrepreneurship Development Institute of India (EDII) • The National Institute for Entrepreneurship and Small Business Development (NIESBUD) • Science and Technology Entrepreneurship Parks (STEPS) • Small Industrial Development Bank of India
  • 134. • Academic Programs – Post Graduate Programme in Management, PGPM – National Management Programme, NMP – Part-Time Post Graduate Programme in Management – Fellow Programme in Management, FPM – Post Graduate Programme in Human Resource Management, PGP- HRM
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  • 146. • Activities • Evolving effective training strategies and methodology • Standardising model syllabi for training various target groups • Formulating scientific selection procedure • Developing training aids, manuals and
  • 147. • Assisting and Supporting EDPs • Evolving Model Syllabi for training various target groups. Formulation of standardised procedures of identification and selection of potential entrepreneurs. Preparation of Training Aids Materials ú Manuals
  • 148. Small Industries Development Organization (SIDO) New Delhi • ACTIVITIES • Advising the Govt. in policy matters concerning small scale sector. • Providing techno-economic and managerial consultancy, common facilities and extension services. • Providing facilities for technology up- gradation, modernization quality improvement & infrastructure.
  • 149. • Services  Marketing  Technology and Training  Exporting  International Trade Fair  NSIC Exhibition
  • 150. • Academic Program – Post Graduate Diploma in Personnel Management – Post Graduate Diploma in Rural Development – Post Graduate Diploma in Information Management – Post Graduate Diploma in Business Management
  • 151. • Services – Assistance / Consultancy to Prospective Entrepreneurs. – Assistance / Consultancy to existing Micro and Small Enterprises . – Preparation / Upgradation of District Industrial Potential Surveys – Preparation of Project Reports / Project Profiles. – Entrepreneurship Development Programmes Motivation Campaigns.
  • 152. Small Industries Service Institutes (SISIs) • Are set up to provide consultancy and training to small entrepreneurs – both existing and prospective • There are 28 SISIs and 30 branch SISIs set up in the state capital and other places all over the country
  • 153. Functions of SISIs a. Interface between central & state Govt. b. Render technical support services. c. Conduct E.D.P's. d. Initiate Promotional Programmes.
  • 154. Assistance in following areas by SISI (a) Economic consultancy/information/ EDP consultancy. (b)Trade and market information. (c) Project profiles. (d) State industrial potential survey. (e)District industrial potential survey. (f) Modernization and implant studies.

Notas do Editor

  1. These four major activities must occur for MBO to be successful. MBO seems to me like it would work well for a goal oriented organization.