The document provides a schedule for the closure and move out of the CPS Ludgate Hill headquarters by June 2010. It details the planned moves of different directorates and divisions from Ludgate Hill to other new locations throughout April, May and June. It also lists tasks related to the closure such as removing security systems, kitchen facilities and ensuring all assets and equipment are accounted for and appropriately removed by the end of the lease on June 30th 2010. Coordination is required between multiple teams to execute the moves and closure.

1. CPS Ludgate Hill HQ
Closedown Project and Move out Schedule
FMBC HQ Operations Team
January 2010
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2. Ludgate Hill HQ.
Stores & Office Areas – Decanting Program 2009-10.
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3. Main Move Schedule
Directorate / Location Location (to) Date Status
Division (from)
Casework Division Rose Court (3rd) Rose Court (6th) 10th & 11th April
– Fraud
LOC – CPS Ludgate Hill (7th) New Kings Beam 17th & 18th April
London House
LCJP & Met Ludgate Hill (3rd) New Kings Beam 17th & 18th April
Police House (Met Police – 21st
June)
CPS London – Rose Court Ludgate Hill 17th & 18th April
Learning &
Leadership
BIS Ludgate Hill (2nd) Rose Court 1st & 2nd May
HR, EDU & Ludgate Hill (1st, Rose Court 8th & 9th May
Finance 7th & 3rd)
Policy & BDD Ludgate Hill (6th) Rose Court 15th &16th May
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4. Main Move Schedule
Directorate / Location Location (to) Date Status
Division (from)
Casework (CTD, Ludgate Hill (5th) Rose Court 22nd & 23rd May
SCD, OCD)
Private Office / Ludgate Hill (7th) Rose Court 22nd & 23rd May
Corp Comms
Casework (CTD, Ludgate Hill (5th) Rose Court 29th & 30th May
SCD, OCD)
Restaurant (ISS Ludgate Hill (3rd) 31st May
Eatons) (Shutdown)
Recreation Room Ludgate Hill (3rd) 31st May
(Shutdown)
Casework (CTD, Ludgate Hill (5th) Rose Court 5th & 6th June
SCD, OCD)
CPS London Ludgate Hill (4th) The Cooperage 12th & 13th June
Direct & Complex 4
Casework Centre

5. Main Move Schedule
Directorate / Location (from) Location (to) Date Status
Division
CPS London – Ludgate Hill New Kings Beam 12th & 13th June
Learning & House
Leadership
Ludgate Hill Ludgate Hill 12th & 13th June
Corporate (Shutdown)
Meeting Rooms
Xerox & MFDs Ludgate Hill Rose Court 15th June
Casework (UKBA New Kings Beam Rose Court 26th & 27th June
& POCU) and House
Revenue &
Customs Division
Casework (UKBA New Kings Beam Rose Court 3rd & 4th July
& POCU) and House
Revenue &
Customs Division
Casework (UKBA New Kings Beam Rose Court 10th & 11th July
& POCU) and House
Revenue &
Customs Division 5

6. Ludgate HQ Moves Schedule
March April May June
Records / archives Moves: Moves: Moves:
Contract removals Casework Division - BIS – LH to RC - 1st & Casework – LH to RC -
Fraud 2nd May 5th & 6th June
Progress Reporting CPS Direct &
17th & 18th April – RC 3rd HR, EDU & Finance
Check Priorities floor to LH 3rd floor. – LH to RC - 8th & 9th Complex Casework
May centre – LH to CO -
Manage costs LOC Team (CPS London) 12th & 13th June
Policy & BDD – LH to
– LH 7th to NKBH - RC - 15th & 16th May. Casework Division
Key: 17th April (UKBA and POCU)
Casework – LH to RC and Revenue and
LH = Ludgate Hill LCJB – LH 3rd to NKBH - 22nd & 23rd / 29th &
- 17th & 18th April Customs Division –
NKBH = New Kings 30th May
NKBH to RC - 26th & 27th
Beam House L&L CPS London – June. 3 & 4 July. 10 & 11
July
RC = Rose Court 18th April – RC to LH 3rd
floor. Note: 1 Meeting
Private Office – LH
CO = Cooperage to RC - 5th & 6th June
room plus 7 desks
Corp Comms – LH to
RC - 5th & 6th June
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7. Operational Move issues
• Redundant files disposed. • Crates to be labelled to identify
Basement Stores, Storage Units owner / Directorate.
and Office Areas. • If new desk or location is known
• Files required to be kept by law crates should be labelled with
should be archived. this information.
• Files necessary for work to be • Before removal, all cupboards,
prepared for relocation to Rose safes and storage furniture must
Court. be checked by Business
• Clear desk policies should be Manager, Move Champion and
followed. member of the DSO team to
• Pack and store all files and items ensure it is safe for removal.
ready for the move. (Crates to be • FM Teams: Audit checks of all
supplied). working areas. To ensure no
information is left behind.
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8. Ludgate Closedown Tasks (1)
Task Action Team Target Completion
Responsible Date Date
Provide a statutory compliance 04 June
valid certification in its original
form.
LG examinations of all the lifts Mark McCulloch to set up a Cofatec / 04 June
must be valid and up-to-date at the schedule of all ongoing Mark
end of the lease. examinations McCulloch
CPS must strip out and remove the HQ Operations and ISS to arrange HQ Ops / ISS / w/c 14
kitchen on third floor stripping out and removal of Brian Ford / June
kitchen. Two fridges are to be Peter Rouse
retained. From 7th June TPS to
remove crockery, plates and trays.
CPS must strip out and remove the HQ Operations to arrange to have HQ Ops / 21 - 25
reception desk reception desk taken out and the Brian Ford June
stripping out of area. HQ Ops to
arrange temporary desk.
Remove / disarm any electronic Roy Ellard to provide a programme SSG / Roy Wknd 26
security systems to internal doors for the closedown of all Security Ellard / Chris - 27 June
items and HQ Ops and Security Duggan
team to review. SSG to
remove/disarm security systems on
pre-arranged date. 8

9. Ludgate Closedown Tasks (2)
Task Action Team Target Completion
Responsible Date Date
Ensure all the internal locks are in Roy Ellard to provide a programme for the SSG / Roy Ellard / Wknd
the unlocked position closedown of all Security items and HQ Chris Duggan 26 - 27
Ops and Security team to review. SSG to June
leave internal locks unlocked on pre-
arranged date.
All perimeter doors are to be Roy Ellard to provide a programme for the SSG / Roy Ellard / Wknd
securable closedown of all Security items and HQ Chris Duggan 26 - 27
Ops and Security team to review. SSG to June
ensure perimeter doors are securable.
Keys are to be provided to Land Security team need to collate a schedule SSG / Roy Ellard / w/c 14
Securities on the end day of the detailing all the keys that will be handed Chris Duggan June
lease with each key clearly over.
identified
The CCTV cameras that monitor SSG to note that CCTV cameras will be left SSG / Roy Ellard / 30 June
the perimeter of the building behind. Chris Duggan
may be left in situ
Monitor courtyard movements Go Green and TPS to provide a Go Green / TPS Ongoing
and moves in general programme each on their respective
moves and the quantity of removal
vehicles expected on each removal day.
Give Hillgate House Security weekly 9
updates on moves.

10. Ludgate Closedown Tasks (3)
Task Action Team Responsible Target Completion
Date Date
Provide the most up-to-date Sue Twist of ISS to provide an up-to- ISS / Sue Twist / 04-June
asbestos survey and register, date asbestos survey via Peter Rouse Peter Rouse
electronically, if possible.
To suggest a date and time HQ Operations have suggested the 4th DTZ / Richard Young / 04-June
for a plant room walk-round June for the walk-round. Invitees Andy Walker
near the time of the lease include Andy Morgan from AECOM,
end. Gareth Brown from DTZ and HQ
Operations representative.
The end date of the lease is To Review after the 4th June Mark McCulloch 04-June
30th June 2010. The CPS is to
decide whether they wish to
extend the lease by a month
and to inform Paul Hunt of
decision.
Land Securities may not HQ Operations to gain clarification Zoe Varian 04-June
want the plant systems to be from Zoe Varian as to whether the
isolated and drained down – plant systems need to be isolated or
this needs to be clarified. drained down. If they do, this will have
to be arranged.
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11. Ludgate Closedown Tasks (3)
Task Action Team Responsible Target Completion
Date Date
To ensure that all assets are Go Green to provide a revised Master Natalie Lewis / Go 30 June
accounted for during the Programme of planned moves. Go Green
move ready for Green to provide weekly updates on
Parliamentary Questions progress of removals from site in line
with asset list.
New Kings Beam House Directors need
to identify what assets have moved Graham Callow / 28 May
and where. David Young
To maintain security levels Go Green must ensure that all fire Go Green / CPS Ongoing
during moves doors are shut after removals are Guards
complete each day. CPS Guards to
check fire doors are shut afterwards.
To monitor meetings that ISS to provide an update on what Peter Rouse / ISS 28 May
continue to run at Ludgate meetings have been booked and when
Hill so that they do not clash up to the 12th June.
with moves
HR are still using meeting rooms for Peter Rouse / ISS / 28 May
interviews on the first floor. ISS / HQ Brian Ford / HQ Ops
Ops to negotiate limiting meetings to
select rooms.
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12. Ludgate Closedown Tasks (3)
Task Action Team Responsible Target Completion
Date Date
To ensure that all technical Global Crossings / ACAD to collect and Tania Zazlawska / 27/28-May
equipment is removed and box handsets on-site at Ludgate Hill on Global Crossings
dealt with appropriately. Thurs 27th may and Fri 28th May
To ensure the library is TPS to pack, remove and unpack Doug Crighton / Chris 13-June
consolidated and moved library materials (Mon 7th June – Sun Mitchell / Peter
effectively. 13th June). Approx 900 crates (480 Bailey
linear metres). Crates moved Fri 11th
(AM) and Sat 12th (AM) June.
To ensure that all ICT Logica to remove most ICT equipment Andy Simpson / 30-June
equipment is removed and after 6th June (when teams vacate); Andrew Davidson
disposed of appropriately. phones and faxes on 28th May; ISS and
Library after 12th June.
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