3. Test Security and Confidentiality
Requirements
* Test security involves accounting for all
secure materials and confidential student
information….
BEFORE
DURING
AFTER
….each test administration.
* Confidentiality of the state testing
program involves protecting the contents
of all…
Test booklets
Completed Answer Documents
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4. BEFORE the TEST
• All testing personnel who meet the
requirements to participate in state
testing must undergo training and
must sign the appropriate security oath
affirming that they understand what
is considered confidential.
• All tests must be administered in strict
accordance with the instructions
contained in the test administration
materials.
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5. Testing Room
Make sure that the room you
are testing in meets the
following requirements:
-Testing rooms should be well
lit, well ventilated, quiet and
comfortable.
-No characteristic of the
environment should hinder
student test performance.
-All materials that could
provide instruction should be
covered.
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6. DURING the TEST
•No person may view, reveal, or discuss the
contents of a test booklet before, during
or after a test administration unless
specifically authorized to do so by the
procedures outlined in the test
administration materials.
•No person may duplicate, print, record,
write notes about, or capture by any
electronic means portion of a secure
assessment instrument (paper or online)
without prior approval from TEA.
•No individuals, other than students,
during an assessment may perform
calculations, solve or respond to test
items.
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7. dUrinG the test (con’t)
•Test administrators
conducting oral admin must
be aware that they are viewing
secure content, and that
responding to test items,
recording the information
they see, or discussing the
content of the test at any time
is strictly prohibited.
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8. AFTER the TEST
•Account for all materials
•No discussion of student responses or other
assessment information
•Report any testing irregularities to the
Campus Testing Coordinator (PC). Each person
participating in the state assessment program
is directly responsible for reporting
immediately any violation or suspected
violation of test security or
confidentiality. 8
11. Examples of Serious
Irregularities
•Directly or indirectly assisting
students with responses
•Tampering with student responses
•Viewing secure test content before,
during, or after an assessment
•Discussing secure test content, student
responses, or student performance
•Scoring student tests, formally or
informally
•Duplicating, recording, or capturing
confidential test content
•Failure to report to an appropriate
authority that an individual has
engaged in the conduct listed above
13. Examples of Procedural Irregularities
•Eligibility Error
Example:
eligible students not tested
•IEP Issue
Examples:
student administered wrong test
student did not receive required
accommodation
•Improper Accounting for Secure materials
Examples:
secure materials were not
returned/checked in/accounted for at the
end of the day.
lost or misplaced answer documents/test
booklets or other materials 13
14. Examples of Procedural Irregularities
•Monitoring ErrorS
Test Administrator left room unattended
with students or secure materials present
Materials were not kept secure during
lunch/breaks
Failure to monitor during breaks
•Procedural ErrorS
Failure to issue correct materials
An untrained personnel handling
materials
Testing beyond the time limit
Failure to read the script verbatim
Student provided an unallowable
accommodation 14
15. Penalties for Prohibited Conduct
Any person who violates, assists in the violation
of, or solicits another to violate or assist in
the violation of test security or
confidentiality, and any person who fails to
report such violation, may be subject to the
following penalties:
• Placement of restrictions on the issuance,
renewal, or holding of a Texas educator
certificate, either indefinitely or for a set term
• Issuance of an inscribed or non-inscribed
reprimand
• Suspension of a Texas educator certificate for a
set term
• Revocation or cancellation of a Texas
educator certificate without opportunity for
reapplication for a set term or permanently.
• Release or disclosure of confidential test
content could result in criminal prosecution
under Texas Government Code and Texas Penal
Code. The State Board of Educator Certification
may take any of the above actions based on
satisfactory evidence that an educator has
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16. Read your manual
before test day.
STAAR Test
Administrator Manual
- Grades 3-5
Must be retained for the
Reading and Math
administrations!
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18. Web-based Texas Test Administrator
Online Training Modules
www.TexasAssessment.com/TAonlinetraining
*Required if you were not teaching in CSISD last year OR
you did not complete the online training last year.
I must have your online certificates from last year to be
exempt from the modules!
You can review any of the 3 modules if you wish!
Module 1: Active Monitoring
Module 2: Distribution of Test Materials
Module 3: Proper Handling of Secure Materials
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24. Active Monitoring:
Ensuring Proper Testing Procedures
•Trained test administrator
must be present at all times.
•Materials cleared from desk
•cell phones/internet devices
not permitted.
• Confirm students are
working on only on the
section of the test being
administered that day and
they do not have access to
unallowable materials.
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25. Active Monitoring:
Ensuring Proper Testing Procedures
•Periodically remind students to
record their responses on their
answer documents. This must be
completed within the four hour
time period. Check answer
documents as students turn them
in to see if they have recorded
their responses.
•Only students are allowed to
erase their stray marks or darken
answer-choice circles and only
during the scheduled test session.
•Reinforcing, reviewing for,
and/or distributing testing
strategies during an assessment is
strictly prohibited. 25
26. Active Monitoring:
Ensuring Proper Testing Procedures
•Students must remain seated during the testing
•Students are not allowed to return to a test
administered on a previous test day.
•Communicate (in writing) the amount of time
left to test in one-hour intervals and in shorter
intervals during the last hour.
• Students will not be permitted to record
answers on the answer document after the time
limit has ended.
•During breaks or lunch students must not
discuss the content of the test, and test booklets
must be closed (breaks) or collected (lunch). 26
27. STAAR Writing Tracking
Method
• A graphic is used on all STAAR
writing tests to help students
correctly link each prompt in the
test booklet to its corresponding
lined page in the answer document.
• The graphic is located at the top of
each prompt page and the top of
each lined page.
• The graphic is a 3½-inch rectangle
containing a unique set of symbols
(triangles, squares, or diamonds) for
each composition students have to
write.
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28. READ the following quotation.
A famous businessman once said,
“Players win games; teams win
championships.”
THINK carefully about the following statement.
Sometimes you can accomplish good things by yourself but
better things with other people.
WRITE an essay explaining whether it is better to work by yourself
or with a group.
29.
30. Four-hour Time Limit
• The four-hour time period begins after
the test administrator reads the “saY”
directions and tells students to begin
working on their tests
• test administrators must use a clock or
timer
•Complete the required seating chart
•start and stop times must be recorded on
the seating chart
•students must record all responses by the
end of the four-hour time period
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31. Time Limits
Breaks Included in the 4 Hour Time Limit
(not allowed to stop the time clock)
- water breaks - bathroom breaks
- snack breaks - short physical
mental breaks
Breaks NOT Included in the 4 Hour Time
Limit (required to stop and restart the
time clock)
- lunch - emergencies
- movement of students - medical breaks
Remember to record stop and restart times
on the seating chart.
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32. What can I say to a
student?
examples:
“YoU have not recorded all of
your responses on the answer
document. Please go back and mark
YoUr answers on it now.”
“i can’t answer that for YoU; jUst
do the best YoU can.”
“remember that YoU mUst record
your responses on the answer
document. Be sure to erase any
stray marks that you might have
accidentally made on your answer
docUment.”
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33. Make sure
you are
reading the
directions
for the test
you are
giving each
day!
Example:
STAAR or
STAAR M test
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34. Reference Materials for
Mathematics
Consists of formulas, constants,
conversions, periodic tables, etc.
Are used for:
Grades 3-8 Mathematics
The reference materials Will be
embedded in the paper test booklets and
perforated so students can tear them
out.
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35. Work Space for Mathematics
•Paper test will have blank space around
test questions for students to make
notes and perform calculations
•Math test will have graph paper
embedded in the paper test booklets and
perforated so students can tear out. (
Must be returned with materials to be
destroyed.)
•Campuses may print copies of the graph
paper from the TEA website and
distribute to students to use during
test. (Must be returned with materials
to be destroyed.)
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37. Distribution of Testing Materials
•In the days prior to picking up your
materials…..
ask questions regarding grouping or
accommodations
•If you have a question or see an error
please contact the principal and the
coordinator.
•Remember, giving a student a wrong test
or an inappropriate accommodation can
invalidate scores and is a testing error.
•Do not post groups with confidential
information attached.
•Check, recheck and triple check that
the test booklet matches the answer
document.
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38. Distribution of Testing Materials
•Check, recheck and triple check that a
student requiring STAAR M has a STAAR M
booklet and STAAR M answer document.
•Before leaving the checkout room,
count all materials issued to you.
•siGn “oUt” on the materials control
sheet only after you have confirmed
that it is correct. If a correction needs
to be made to the Materials Control
sheet, wait until the correction has been
made and initialed before signing out.
•When materials are returned we will
siGn them “in”. i hiGhlY recommend that
you watch us count and sign the
materials in and watch us initial in the
“in” box before leavinG.
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42. Testing Bins
Testing Do Not Disturb Sign
Door Hanger
Restroom Pass
Test Administrator Checklist
Attendance Rosters
Seating Chart
Bin Order Diagram
Accommodation Verification Forms (if
necessary)
Pencils
Erasers
Answer Documents
Test Booklets
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51. Answer
Documents
•TEST TAKEN INFO field —
information about the
language version (English
or Spanish) must be
recorded in this field.
• “en” or “sP” for Grades 3 and
4
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55. Allowable Test Administration
Procedures and Materials
These are available to all students, but should
not be given to every student. Students
cannot be required to use them. These should
be “tried and trUe” when UsinG.
These include:
* Reading aloud a writing prompt (if student
asks)
* Making assistive tools available including:
scratch paper, place markers, colored
overlays, magnifying devices, highlighters,
colored pencils, or crayons
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56. Allowable Test Administration
Procedures and Materials
* Using tools to minimize distractions,
such as stress balls
* Allowing individual and small group
administration.
* Gently reminding students to stay on
task.
* Reading assistance on grade 3
mathematics
*Reading test aloud to self
These will be marked on our local
Testing Accommodation Sheet but will
not be required to be marked on the
answer document. 56
57. Read Entire Test Aloud
• Anyone viewing secure
material and must follow
all the security and
confidentiality guidelines.
• NEVER READ THE READING
SELECTIONS ON A STAAR
READING TEST!
• NEVER READ ANY PART OF THE
STAAR WRITING TEST! (Writing
prompt may be read at
student request only.)
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60. What do we need to do to
document Accommodations?
• Mark GA, BR, LP,
OA, XD, and/or LA
in the bubbles for
each subject.
• Mark each
accommodation that
is documented and
made available to a
student, even if the
student did not use
the accommodation
during testing.
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61. What do we need to do to
document Accommodations?
GA = general
accommodation
BR = braille administration
LP = large print
administration
OA = oral administration
XD = extra day
LA = linguistic
accommodation
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62. Read your manual
in its entirety.
Have your manual
on the day of
testing.
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