1. Administrators Tech Symposium
Tech Tools for Enhancing
Communication
January 11, 2012

2. Webinar Protocol
• Please mute phones or microphones.
• Use the chat area for questions. If you do not see the chat bar, click on
the green bar at the top of the screen and select chat.
• When using the chat tool, you can either send a message directly to me or
to the whole group. If you have questions, please direct them to the
whole group.
• One of our objectives is have you be engaged throughout the webinar. To
this end, we will be frequently be asking you to respond through the chat
window.
• If you would like to ask a question via your phone or microphone,
remember to unmute first and please state your name.
• The session is being recorded to share with others.
• If you can only see the video there is a way to minimize this to see the
presentation.
• Double click the screen to go to full-screen viewing if needed.

3. Chilton Reynolds
PD Specialist
BT BOCES
766-3744
cfoley@btboces.org
www.btboces2.org/ptech

4. Outcome
• Describe methods to enhance communication
with faculty and staff

5. Sharing Your Presentations
With Your Staff
• PowerPoint
– Create a video narration of the slides
– Post the slides online
– Post the video online
– Email the presentation to staff
• SMART Notebook
– Post the presentation online
– Create a narrated video from the presentation

6. Sharing Your Presentations
With Your Staff
• Online Presentation Resources (Prezi, Glogster,
ect.)
– Embed in a website
– Email the link

7. Creating Video from PowerPoint
• Materials Needed:
– PowerPoint Presentation loaded on your
computer
– Microphone
– Speakers

8. Creating Video from PowerPoint

9. Creating Video from PowerPoint
Plug in your microphone, and click “Set Microphone Level…”

10. Creating Video from PowerPoint
Good
Bad
As you read the sentence, the computer will automatically set the level of the microphone.

11. Creating Video from PowerPoint
Click OK to begin recording your presentation.

12. Creating Video from PowerPoint
• Once you click OK, the PowerPoint
presentation begins.
• Go through the presentation just as you
normally would, talking into the microphone
as you do the presentation.
• Remember to talk slowly!
• The narration will be recorded along with all
of your animations.

13. Creating Video from PowerPoint
• When you finish the presentation:
• Make sure to click Save so that the slide times
are kept and all the narration will occur at the
correct time in the presentation.

14. Creating Video from PowerPoint
• The times appear below the slides in Slide
Sorter View.

15. Creating Video from PowerPoint
• In Normal View any slide with a narration will have a
microphone icon in the lower right corner.

16. Creating Video from PowerPoint
• Save vs. Save As
– If click Save, then will save in the current file.
– If click Save As, then can rename this presentation
as the narration version and still keep the original
version without narration.
– In Save As, also have different options for how it
will be saved.

17. Creating Video from PowerPoint
• Save As Options:

18. Creating Video from PowerPoint
• Save As Options:

19. PowerPoint Presentation – This will save the
presentation with a new name with the narration. Staff
will have to click on Slide Show to hear the narration.
PowerPoint 97-2003 Presentation – This will save the
presentation with a new name and the narration and allow
people with an older version of PowerPoint to open it. Staff will
have to click on Slide Show to hear the narration.
PowerPoint Show – This will save the presentation with a
new name and the narration and automatically open in Slide
Show mode to hear the narration.
PowerPoint 97-2003 Show – This will save the
presentation with a new name and the narration and allow
people with an older version of PowerPoint to open it. It will
automatically open in Slide Show mode to hear the narration.

20. Sharing PowerPoint with Narration:
Sending to Staff as E-mail
• Save As: PowerPoint Show
• Send As: E-mail attachment
• When staff open the
attachment it will
automatically open in slide
show mode and they will
hear the narration.

21. Sharing PowerPoint with Narration:
Post the Video Online
• Save As: PowerPoint Show
• Add the file to your website as an attachment
•Attached files still
have to be
downloaded and
viewed on a
computer.

22. Sharing PowerPoint with Narration:
Post the Video Online
• File on page as an attachment:

23. Sharing PowerPoint without Narration:
Post the Slideshow Online
• If you don’t need narration, can add the
presentation to a website.
• This can be viewed online, without needing to
be downloaded by the viewer.

24. Sharing PowerPoint without Narration:
Post the Slideshow Online
• Slideshare – www.slideshare.net

25. Sharing PowerPoint without Narration:
Post the Slideshow Online
• Required Information
for free account:
– Username, password,
email address

26. Sharing PowerPoint without Narration:
Post the Slideshow Online
• Once logged in, you can upload the
presentation to Slide Share

27. Sharing PowerPoint without Narration:
Post the Slideshow Online
• Click Upload, then find the file and click

28. Sharing PowerPoint without Narration:
Post the Slideshow Online
• Sharing the presentation once it is online
• 2 options:
– Send the link and view online
– Embed the presentation in a website

29. Sharing PowerPoint without Narration:
Post the Slideshow Online
• Option #1 – Share the link

30. Sharing PowerPoint without Narration:
Post the Slideshow Online
• Option #1 – Share the link

31. Sharing PowerPoint without Narration:
Post the Slideshow Online
• Option #2 – Embed the presentation

32. Sharing PowerPoint without Narration:
Post the Slideshow Online
• Option #2 – Embed the presentation

33. Creating a Blog
• Blogs give you the ability to create your own
newspaper, with articles you decided are
necessary for your staff.
• Creating a blog allows you to write new
updates whenever something new or
important is announced.
• It gives you one place to direct staff (or
parents, students or whoever else) about all of
the articles/posts.

34. Creating a Blog
• Terminology
– Posts – Articles written by you for your
“newspaper”
– Comments – Replies left by readers of your blog.
These can be turned on or turned off. You as the
owner of the blog have the ability to decided how
these function
– Subscribe – Allows readers to have notifications
sent to them when you post a new article.

35. Creating a Blog
• Blogging Resources
– SchoolCenter
– Edublog

36. Creating RSS Reader
• RSS Reader creates a customized newspaper
with different articles that you choose.
• Gives you the ability to collect information
from many different blogs and websites into
one place.
• When you want to check all of those different
websites, all you have to do is open your RSS
Reader.

37. Creating an RSS Reader
• RSS Reader Resources
– Google Reader

38. Creating an RSS Reader
• Have one space for all of the teacher created
content in your school.
• Whenever one of the teachers posts
something new in their website or blog, it will
be collected in your RSS Reader.

39. Creating an RSS Reader

40. Creating an RSS Reader

41. Creating an RSS Reader

42. Tech Tools for
Enhancing
Communication
www.btboces2.org/ptech