1. Human Resources
The Human Resources system is designed as an auxiliary module to
be installed in tandem with the 4gov Payroll/Personnel application. HR
provides a flexible repository of virtually an infinite range of data useful
to today’s human resource professionals.
4gov’s Human Resources system is designed to allow human resource professionals, who
may have limited or no technical training, to customize the types of data needed and
view/report the information in a variety of ways. As a starting point, 4gov has pre-defined
much of the standard information into databases.
Folios
The HRMS application is composed of Folios, which are sets of information that you
maintain about employees or applicants. To help you start, we have set-up some sample
Folios.
 Insurance Information •Job and Professional Skills
 Beneficiary Information •Performance Reviews
 Family Information •Job History
 Education, Training, Awards •Drug Testing Results and Follow-up
 Health Information •Security Options
 Licenses and Certificates •Termination Checklist
You can then add the definition for an unlimited number of additional Folios to meet your
own requirements, such as:
 Position History
 Salary History
 Personnel Action History
 COBRA
 Attendance History
 Employee Discipline Tracking
 Employee Grievance Status
 Application Information/References
 Military Service
 Drug Testing Information and Results
 Computer Access
 Retirement Information
Establish Folios as you need them, by organization or department with security, for your
own specific needs. Once you have defined a Folio, you can add reports and inquiries to
select and organize the information.
Application Functionality
The HR database begins with application information, and continues through interviews,
and the hiring process. Hiring of a person initiates the personnel files and payroll data to
be built from the applicant data. Any relevant training, testing, or career information can
be entered, with the system tracking the “events” in the career of the individual.
Information can be added and changed at any time, with proper security.
Events
A predetermined group of data elements has been designated for Event Logging within the
major 4gov Payroll/Personnel databases. This includes such items as salary changes,
position changes, leaves of absence, bargaining group data, benefit start dates, etc. There
are 140 events that can be tracked automatically.
Report Writers
The Human Resources System provides very flexible, user-definable reports for the use of
the human resources professional. These include:
 General
 Folio
 Event Log
 Applicant Reporting
 Employee Miscellaneous Lists
 Position Reporting
To learn more about how CDC Software’s 4gov solution can address your needs, call +1 888-288-4634 or visit us at www.4gov.com.
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