1. Thank You Letters
Trek Across Maine
Community Bicycle Center
After you receive a contribution to your American Lung Association of
Maine fundraising send a thank-you letter to the donor within one week.
You can either send a formal thank you letter or a note card. The letters can
either be typed or handwritten. The content of the letter should include:
1. Paragraph 1: Thank You - Starting with a simple thank you for the
contribution. State the amount of the donation. Consider mentioning your
progress toward your personal fundraising goal.
2. Paragraph 2: Impact of Donation - Stating reasons why the donation will
help the American Lung Association of Maine with its mission. You can
find recent accomplishments of the ALA-ME in the materials they send
you or through their website.
3. Paragraph 3: Your Accomplishments - Consider telling the donor your
accomplishments in the process of preparing for participation in the Trek.
You can mention things like you have begun training, the team has a
fundraising event scheduled, or you have ridden so many miles training.
4. Paragraph 4: Thank you & Keeping in Touch - Finish your letter or note
re-thanking your donor and letting them know that you send a follow-up
letter after you finish the Trek.
Other things to remember:
1. Keep track of your donors on the Pledge Tracking Sheet.
2. Keep track of the dates you have sent thank you letters.
3. Send donors relevant newspaper articles or pictures of you Trekking.
4. Tell donors they can keep track of your efforts through the CBC FaceBook
page or a Blog if you create one.
5. Proof - Read!!!
Resources:
1. Online you can find examples of thank you letter formats. Most of these
examples apply to job interviewing thank you letters, but the letter
formatting still applies.