Atlassian Confluence as universal document management system Atlassian Confluence is well known as powerful corporate wiki system useful to create knowledge base, web site or documetation. Convenience and prevalence of Confluence prompted us to consider this product as a managed content repository to handle large and linked business process model. We got a task to create managed repository for a business model with hundreds linked diagrams in MS Visio format within a hude folder structure. Sometimes, for solutions like this used MS Share Point, but it is expensive and requires a server running Windows. Atlassian Confluence have the same basic functions but significantly easyer and common amomg IT community using Atlassian JIRA. Atlassian Confluence have REST API and can be used as managed repository with access from external application. Product doing this: Enterprise Explorer. Presenting you our experience using Confluence as a managed document repository.

1. Atlassian Confluence
as universal document
management system

2. Boris Zinchenko
Igor Morenko
Andrew Kashulin
Alexey Fisher

3. Atlassian User Group
Moscow, June, 30, 2016

4. Atlassian Confluence is well known as powerful
corporate wiki system useful to create knowledge
base, web site or documetation
Convenience and prevalence of Confluence
prompted us to consider this product as a
managed content repository to handle large and
linked business process model

5. We got a task to create managed repository for a business
model with hundreds linked diagrams in MS Visio format within
a hude folder structure.
Sometimes, for solutions like this used MS Share Point, but it
is expensive and requires a server running Windows.
Atlassian Confluence have the same basic functions but
significantly easyer and common amomg IT community using
Atlassian JIRA.

6. Atlassian Confluence have REST API and can be
used as managed repository with access from
external application.
Product doing this: Enterprise Explorer.
Presenting you our experience using Confluence
as a managed document repository.

7. ●
Local repository: model in folder hierarchy
●
Confluence based repository-
●
Import into Confluence based repository-
●
Open and save document to repository
●
Document versioning
●
Model export
Agenda

8. Local repository

9. Local model is a folders
hierarchy with busines
process model «Russian
business», opened in
Windows Explorer: not
suitabe for collaboration

10. Open local model with
Enterprise Explorer

11. Open model «Russian
business»

12. Model opened in a local
reposirory, file system

13. Confluence repository

14. Save model to
Confluence repository
and get advantages of
collaboration with remote
team

15. Connect to Confluence

16. Connection successful

17. Choose Confluence
space to work

18. Import folders hierarchy
into the repository

19. Create a new folder to
work with, as a result
at the Confluence side
page will be created and
used as root of hierarchy

20. Choose recently created
folder «Russian
business»

21. Import model folders
hierarchy into folder
«Russian business»

22. Import in progress

23. Folders hierarchy import
completed successfully

24. Open Confluence and
take look for imported
hierarchy

25. Open and save documents
to Confluence repository

26. Open Confluence
repository

27. Choose folder «Russian
business», expand node
and open a document

28. Every user any time can
check out any model
subset, make changes
and submit to repository

29. Possible actions are
common: «cut», «paste»,
«copy», «delete»,
«rename» using
Confluence repository.

30. Possiable actions within
folders: create new folder
or MS Office document,
diagram, presentation,
spreadsheet

31. Recently opened
documents

32. Confluence side

33. Confluence space used
to store model: «BPM
Demo»

34. Confluence space «BPM
Demo» with already
imported model «Russian
busines»

35. Imported folder hierarchy
became Confluence
pages hierarchy

36. Document versioning

37. Open Confluence page
containing document

38. Currently document have
version «1», open it

39. Document may be
opened with appropriate
application and saved to
Confluence repository

40. Saving document into
Confluence similar to
work with a file system.
After saving document
will have version «2».

41. Model publication

42. MS Visio documents
export formats: PDF,
AutoCAD, EMF, SVG, XPS,
BMP, GIF, JPEG, PNG, TIFF

43. Thumbnails generated
from Visio documents

44. Visio document exported
as a graphics

45. Atlassian Confluence
as universal document management system
Atlassian User Group
Moscow, June, 30 2016