1. City Council
January 17, 2012

2. Request for Competitive
Sealed Proposals for
BRC Renovation
Donna Osborne
Economic Development Coordinator

3. BRC Renovation
 Posted documents on October 28th
 Used Competitive Sealed Proposal process
 Held pre-bid conference on November 9th
 Proposals due November 22nd
 Received six proposals – all above approved budget
 Base bids ranged from $1,351,500 - $1,569,100
 Total alternates ranged from $206,000 - $264,000

4. Original Project Alternates
• Storefront system
• Porcelain floor tile in restrooms
• Side lights at all office doors
• Two external windows in back stairwell
• Remove tile flooring at building entry & stain floor
• Construct four offices on 2nd floor in lieu of open area
• Install new roof and insulation
Contingency Allowance: $50,000
Signage Allowance: $5,000

5. Competitive Sealed Proposal Process
 Chapter 252, Local Government Code
 Allows Request for Best and Final Offers
 Allows negotiation with Offerors
 Allows the submission of revisions after proposals are
submitted and before the award of the contract
 Contract awarded to the Offeror whose proposal is
determined to be the most advantageous/best value
 Award based on the relative importance of price and
the other evaluation factors included in the request for
proposals

6. Process
 Requested Best and Final Offers
 Informed proposers that all prices were above budget
 Included new roof and storefront in base bid
 Reduced contingency budget to $25,000 and removed
$5,000 signage allowance
 Requested value engineering recommendations
 Five of six proposers provided BAFO
 Team evaluated BAFO based on original criteria
 Team requests Council ratification of COSADC
recommendation and authorization of COSADC
president to negotiate & execute agreement

7. BAFO Summary Scores
Committee Member Summary
Total Stoddard
Category Points Mega Contr. Mid-Tex * RBR Const Mgt Templeton WR Const.
Price 245 231.21 195.72 232.06 245.00 230.85 242.54
Experience 210 170 178 210 200 195 185
Past Relationship 70 41 28 28 55 61 28
Organizational Structure and Business Practices 70 52 51 49 55 60 47
Team's Local Business Presence 70 42 21 28 21 28 21
Business Size 35 28 0 0 28 0 35
Reserved 0 0 0 0 0 0 0
Total Score 700 564.21 473.72 547.06 604.00 574.85 558.54
Rank 3 6 5 1 2 4
* Mid-Tex did NOT sumbit a BAFO
Scores are for original proposal
Evaluation Team Members:
Larry Teague, COSADC President Chris Cornell, COSADC Vice President
Kendall Hirschfeld, City Council Shawn Lewis, Comm. & Eco. Dev. Dir.
Jaime Beaman, CasaBella Architects David Knapp, City Project Manager
David Erickson, SBDC / BRC tenant

8. BRC Budget

9. BRC Budget Increases
• Increase contingency from 2% to 10% $88,470
• Additional costs to purchase bldg. $1,175
• Demolition Costs $9,119
• Utility Costs $339
• New Roof $63,000
• Architectural fees increase $17,400
• New façade/storefront $3,000
TOTAL $182,503
TIRZ Funding $7,500
Demolition Salvage Recovery $2,760
Total BRC Request $160,000

10. City Council
January 17, 2012