This document discusses best practices for digital signatures. It defines a digital signature as a legally binding signature method based on digital identification that uses encryption to verify authenticity and ensure a document has not been modified. It outlines that digital signatures provide authentication of the signer, integrity of the document, and non-repudiation so the signer cannot deny signing. The document discusses how digital signatures work, the differences between digital and electronic signatures, common use cases, and requirements for digitally signing a document like using a digital ID from a certificate authority. It also covers digital signature workflows and choosing the appropriate signature method based on whether the recipient is inside or outside an organization.
4. • A legally binding signature method based on a digital
identification (ID).
What is a Digital Signature?
5. • A legally binding signature method based on a digital
identification (ID).
• Uses encryption to determine validity and
confidence.
What is a Digital Signature?
7. Verify Authenticity
The signer is who they claim to be.
Document Integrity
The document has not been modified.
What is a Digital Signature?
8. Verify Authenticity
The signer is who they claim to be.
Document Integrity
The document has not been modified.
Non-Repudiation
The signer cannot claim otherwise.
What is a Digital Signature?
14. • A symbol, sound, or process logically associated with the
intent to sign
Electronic Signatures
15. • Encrypted “keys” which ensure authenticity and alert a
recipient if a record was modified
Digital Signatures
16. • Family Law
• Court Orders
• Termination of utility services
• Issues regarding an individual’s primary residence
• Cancelation of health/life insurance
• Recall of product endangering public safety
• Transportation of toxic/dangerous materials
• Any other instance in which a notary is required
Exceptions
Documents that must be signed in writing...
18. Digital ID:
This ID verifies the authenticity of the signer
What is required to digitally
sign a document?
19. Digital ID:
Created by the Signer (Self-signed)
What is required to digitally
sign a document?
20. Digital ID:
Created by the Signer (Self-signed)
Certificate Authority (CA)
What is required to digitally
sign a document?
21. Digital ID:
Created by the Signer (Self-signed)
Certificate Authority (CA)
Created by your Organization (PKI)
What is required to digitally
sign a document?
28. If you are the signer:
What is required by your recipients?
Choosing the Right Signature
29. If you are the signer:
What is required by your recipients?
If you are the recipient:
Where are the signatures coming from?
Where do your documents go?
Choosing the Right Signature
30. I need to sign or receive signed documents
from within my organization…
Choosing the Right Signature
31. I need to sign or receive signed documents
from within my organization…
Choosing the Right Signature
Self-signed certificates
32. Choosing the Right Signature
I receive signatures from outside my
organization…
33. Choosing the Right Signature
I receive signatures from outside my
organization…
Requires a trusted third-
party Certificate Authority
34. Choosing the Right Signature
I need to send signed documents outside my
organization...
35. Choosing the Right Signature
I need to send signed documents outside my
organization...
Use a trusted third-party
Certificate Authority