This presentation looks at considerations when implementing SharePoint.

1. SharePoint: Best Implementation Practices

2. SharePoint Adoption Source: AIIM Industry Watch SharePoint –Strategies and Experiences SharePoint is a Registered Trademark of Microsoft

3. Enhanced Collaboration Document Management Centralized search Integration into the work environment A better intranet SharePoint Uses SharePoint is a Registered Trademark of Microsoft

4. How it is Used Source: AIIM Industry Watch SharePoint –Strategies and Experiences SharePoint is a Registered Trademark of Microsoft

5. 2007/2010 Scope Strategy Structure Migration Complementary Solutions Extensible platform SharePoint Challenges SharePoint is a Registered Trademark of Microsoft

6. Organizational Challenges Source: AIIM Industry Watch SharePoint –Strategies and Experiences SharePoint is a Registered Trademark of Microsoft

7. The Need for Best Practices "There is so much heat and so little light out there about exactly what SharePoint does and how it does it. We hear from many SharePoint users who thought they were buying an application (i.e., process automation ready to roll right out of the box), only to find they were really buying a platform (i.e., a powerful ECM platform, but requiring customization and integration). There is a critical need for SharePoint implementation best practices so that users can make platform decisions with the 'lights on.'" SharePoint is a Registered Trademark of Microsoft

8. AIIM: The Place to Learn The new AIIM SharePoint Certificate Program developed with Gimmal Group, is designed from global best practices among our 65,000 strong community Skill sets and best practices are identified by Education Advisory Groups in North America and Europe Microsoft reviewed the program to ensure accuracy when describing possibilities with SharePoint 2010 Don't get left behind, - join the AIIM community of experts by becoming an AIIM Practitioner, Specialist or Master. SharePoint is a Registered Trademark of Microsoft

9. Program Structure Why? How? What? Use? SharePoint Practitioner SharePoint Specialist SharePoint Strategy Case Study The Practitioner and Specialist programs are available as both online and classroom courses The Strategy and Master programs are only available as classroom courses SharePoint is a Registered Trademark of Microsoft

10. SharePoint Specialist - Implement Implement Sustain Transition Assess Change Management Customization Documenting Requirements Information Gathering Strategy Integration Records Management Test, Train, Sustain Migration Business Case Governance SharePoint is a Registered Trademark of Microsoft

12. Quantify storage, volume, capacity and geography requirements

13. Understandinterviewing and what elements need to be gathered

14. Quantify technical, administrative and productivity benefits

15. Identify the business case areas justifying a SharePoint environment

16. Identify the level of effort and cost elements

17. Develop a content management strategy for SharePoint

18. Understand and communicate the scope/impact on business areas

19. Construct a reference architecture to identify projects/opportunities Information Gathering Strategy Business Case SharePoint is a Registered Trademark of Microsoft

21. Leverage existing standards

22. Identify categories of functional areas to document

23. Review ability to comply with records management imperatives

24. Communicate influences of enterprise compliance

25. Identify SharePoint elements that meet compliance challenges

26. Establish governance structure/role definition

27. Recognize appropriate responsibility for different usage, development, support, infrastructure issues

28. Develop high level governance plan and program documentsRecords Management Governance SharePoint is a Registered Trademark of Microsoft

30. Plan/design primary components for core capabilities of SharePoint

31. Evaluate the buy versus build options

32. Identify the risks/issues with configuration versus custom development

33. Determine realistic resource requirements (human /machine) for development and support

34. Identify legacy application integration requirements

35. Enumerate existing platform/protocol standard

36. Identify strengths/weaknesses with integration to other content management platforms

37. Identify/quantify types of content to be migrated to SharePoint

38. Map data and data type from one system to another

39. Validate migration for quality assurance

40. Quantify and plan level of effort required for migrationImplement Customization Integration Migration SharePoint is a Registered Trademark of Microsoft

42. Coordinate support, infrastructure, migration and training for effective rollout

43. Develop a communication plan before, during and after implementation

44. Ensure implementation meets user expectations

45. Develop a disaster recovery plan

46. Identify capacity changes and requirements for performance monitoring

47. Ensure continued quality improvements on system and dataChange Management Test, Train, Sustain SharePoint is a Registered Trademark of Microsoft

48. Online at www.aiim.org/sp Practitioner and Specialist 24/7 Access Master Instructor-led Classrooms Schedules and international locations found at www.aiim.org/sp Course Availability SharePoint is a Registered Trademark of Microsoft

49. What Others are Saying "Often I have watched enterprises use chaos and complexity theory for the deployment of their SharePoint applications. The goal seems to be throw it out there, see if it sticks, and if it does, then let it self-organize. This may work very well for certain microbial colonies or ant colonies, but humans need guidance and direction. The new AIIM SharePoint Certificate Program provides the vision and roadmap to organize a SharePoint deployment around total efficacy. Without a knowledge of both best and worst practices, a SP administrator or project manager would have to spend months, possibly years trying to figure out a workable and successful strategy. This new program shortens the critical learning cycle and increases the immediate business value proposition for the enterprises in using SharePoint.” Michael Sutton, PhD., Assoc. Professor of Knowledge Mobilization Bill and Vieve Gore School of Business, Westminster College, Salt Lake City, UT SharePoint is a Registered Trademark of Microsoft

50. Your Time to Act Join the AIIM community of experts Become a SharePoint Practitioner, Specialist or Master Understand market trends and opportunities Identify and demonstrate the business benefits of starting new projects Ensure progress by linking business strategy with a new vision and ways of working Understand global best practices for managing information assets Be recognized as an industry expert! Be an AIIM Designated SharePoint Practitioner, Specialist or Master! SharePoint is a Registered Trademark of Microsoft

51. Questions? Visit aiim.org/sp To locate a classroom course near you Sign up for an online course – available 24-7 for 6 months Ask AIIM can deliver an in-house class for your organization by emailing training@aiim.org