2. What is the Project
The project Name is:
Road Sector Capacity Development Technical
Assistance Project
The Project is funded by the Asian Development
Bank
It has a team of 11 Consultants attached to it, 6
National and 5 International
It commenced in February 2012 and will be
completed by November 2013
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3. PUBLIC PROCUREMENT LAW OF MONGOLIA
GENERAL PROVISIONS
Article 1. Purpose of the Law
The purpose of the Law is to govern matters of
planning, organizing, overseeing, and settling disputes
pertaining to public procurement of
– goods,
– works, and
– services
with state and local funds and of holding responsible
the violators of the law.
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4. "Consulting Services"
"Consulting services" mean expert services
provided by the consultant/contractor based
on specialized expertise and skills:
– as to prepare and implement a project,
– conduct training,
– provide technical assistance,
– conduct a research and analysis,
– work out a design, and supervise the
contract execution
5. PROCUREMENT OF CONSULTING SERVICES
Selecting Consultants
35.1. An individual and/or legal entity may
provide consulting services.
35.2. If a given consulting service involves the
application of multi-disciplinary expertise and
specialized personnel, services of a legal entity
shall be used.
35.3. If a given consulting service is best
provided by an individual with necessary
qualification and expertise, those services shall
be used.
6. General Procedure of Selecting Consultants
36.1. The procuring entity shall prepare the terms of
reference ("TOR") that define the objectives, expected
outcome and other relevant information relating to the
service in request.
36.2. TOR along with their amendments shall form an
integral part of the contract to be made with a
consultant.
36.3. The procuring entity shall make cost estimations
of the service in request.
36.4. After preparing the TOR and making cost
estimations, the procuring entity shall publish an
invitation to submit proposals to be listed as potential
consultants through daily and other mass media.
7. Types of Consulting Services
Preparation Services Implementation Advisory Services
Services
Sector studies Tender documents Strategy and policy
Master plans Procurement assistance Regulation
Feasibility studies Construction Institutional reform
supervision
Design studies Project management Capacity building
Specialist studies Integrated solutions Management and
leadership
Training Information technology
8. Consulting Organizations
The most common arrangements under which
consultants engaged in projects are legally organized
are:
individual professional practices,
general partnerships,
limited-liability companies,
for-profit corporations,
state-owned enterprises, and
foundations and nonprofit organizations
9. Main Considerations in the Selection of
Consultants
Selection of consultants is guided by the
following principles:
– High quality of services
– Efficiency and economy
– Competition among qualified consultants from all
– eligible countries
– Participation of national consultants
– Transparency
10. Preparation and Issuance of the Request for
Proposals (RFPs)
Use the standard RFP. The RFP includes:
letter of invitation;
instructions to consultants, including a data
sheet and evaluation criteria;
technical proposal standard forms;
financial proposal standard forms;
TOR;
standard form of contract
11. Recruitment of Consulting Firm -
General selection methods
a. Quality- and Cost-Based Selection (QCBS)
QCBS is based on the quality of the technical proposal
and the cost of the services to be provided.
b. Quality-Based Selection (QBS)
Quality-based selection (QBS) is a method based on
evaluating only the quality of the technical proposals
and the subsequent negotiation of the financial proposal
and the contract with the consultant who submitted the
highest ranked technical proposal.
12. c. Fixed Budget Selection (FBS)
Fixed budget selection (FBS) is appropriate only when
(i) the TOR are precisely defined, (ii) the time and
personnel inputs can be accurately assessed, and (iii)
the budget is fixed and cannot be exceeded.
d. Least-Cost Selection (LCS)
Least-cost selection is only appropriate for selecting
consultants for very small assignments,20 of a standard
or routine nature (audits, engineering
design/supervision of simple projects, and simple
surveys) where well-established practices and
standards exist.
13. e. Consultants’ Qualifications Selection (CQS)
This method may be used for small assignments21 where (i)
highly specialized expertise is required for the assignment and
recruitment of consulting firms that provide depth of expertise
in specific areas is contemplated;(ii) recruitment time is
critical and the assignment is, typically, short-term; (iii) few
consultants are qualified; and (iv) the preparation and
evaluation of competitive proposals is not justified.
f. Single-Source Selection (SSS)
Single-Source Selection (SSS) of consultants does not provide
the benefits of competition in regard to quality and cost, lacks
transparency in selection, and could encourage unacceptable
practices. Therefore, SSS shall be used only in exceptional
cases.