1. PES/ENG/IX/024
A PUNJAB EDUSAT SOCIETY PRODUCTION
SUBJECT - ENGLISH
CLASS - IX
CHAPTER - EMAIL AND NOTICES
MODULE - NOTICES
Note: This script is in continuation of IX_Email_Notices_Writing_1
MM1
Characters:
• Jagjeet: A 12-year old sikh boy studying in class IX.
• Teacher: Jagjeet’s English teacher, a 30-year old lady.
Here is a dialogue between the characters:
Scene Start: Jagjeet is standing with his teacher.
Teacher So Jagjeet, you learnt how to write an email. But email is mostly used
as a means of distant communication, in which the sender and the
receiver are not in physical affinity to each other. Also, for email
communication, both sender and receiver must have unique Email
IDs and the Internet connection.
But if I have to communicate a message to the entire school, do you
think it is possible through Email?
Jagjeet No, Ma’am
(thinking)
Teacher: Why Jagjeet?
Jagjeet: Because:
• The number of receiver or students is huge.
• All students do not have the facility of Internet connection at
their homes.
Teacher: Absolutely correct! Therefore, the answer for such communication is
putting up notices on the Notice Board. Let us now learn about
notices.
Anchor: (Please note that in the entire script, the teacher is the Anchor.)
Friends, let us explore a significant and indispensable means of communication i.e.
notices. Notices are of many types, however, for this session, we will concentrate
primarily on notices put on school notice board. Other types of notices are beyond
the subject matter of this session. So, let us first go through our learning objectives.
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LEARNING OBJECTIVES
At the end of this lesson, children will be able to:
• Identify Notices as means of communication
• List the advantages of Notices
• Explain the different types of Notices
• Identify different fields of a Notice
• Describe different formats of Notices
Cut to Anchor:
Let us begin with what is a notice?
Text on screen with Anchor:
What is a Notice?
Similar to email, a notice conveys a message to its readers. Notice communication is
mainly used when the readers have a common meeting place. Notices are generally
put on Notice Boards (also sometimes known as Bulletin Boards). In general, notices
are short and precise in nature; however, there is no fixed rule for the same.
Therefore, they may range from few sentences to page-long messages.
Cut to Anchor:
So, you got an overview of what a notice is. But before we explore it in depth, let us
first identify the advantages and the disadvantages of notice communication.
Text on Screen with Anchor:
Advantages of Notices
Notices offer several advantages such as:
• If a message is to be conveyed to a large number of people present at a
common place, such as all the students/teachers in a school, informing each
individual through email, telephone or postal services is not possible. It is
much convenient and easier to put up notice on the notice board.
• Unlike telephone and postal paid services, notices prove to be highly cost-
effective means of communication because the expenditure incurred in
making phone calls or sending letters is eliminated.
• Notices serve as a written record of the message.
• Notice Board serves as a single centralised place for any type of information
exchange.
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3. PES/ENG/IX/024
Disadvantages of Notices
Notice communication has few drawbacks such as:
• It is appropriate only when the readers are present in a common place. If they
are physically dispersed with no regular common meeting place, email,
telephone and postal services serve as a better means of communication.
• It is passive in nature as the responsibility lies upon the readers to timely
check for new notices as no active alerts are sent to the reader.
• Outdated notices must be manually updated/removed from time-to-time or
else they can mislead the reader. For example, Lost & Found notice must be
removed once the lost property is found, or it gives the impression that the
lost property is still not found.
Cut to Anchor:
Just like two sides of a coin, notice communication has its own pros and cons. It is
up to us to decide which means of communication is best suited for a particular
situation. Let us now move forward and learn the different types of notices and
various fields of a notice.
Text on Screen:
Types of Notices
Depending upon the type of message, notices have a wide field of categorisation
such as:
• Social Event Notice as like tours/melas/exhibitions and other annual and
cultural events in school
• Holiday Schedule Notice informing about official school holidays, Examination
Schedules declaring the date, time, subject, seating arrangements and Result
Declaration announcing the outcome of examinations, inter-school and intra-
school competitions etc.
• Recruitments informing about any vacant posts in the school.
• Lost & Found Property informing about a student/teacher/others’ lost/found
item.
• Awards and Achievements announcing the winners of school competition
events, examination toppers etc.
As you can see, the list is endless. The underlying purpose of notices is to inform its
readers about an upcoming event. Having learnt different types of notices, we will
now identify the essential inputs required while writing notices.
Fields of a Notice
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Before we begin with how to write good notice, let us quickly learn the different fields
of a notice as shown in the table below.
Name of the Purpose of the Field
Field
Date: Date when the notice is published.
Target Whether the notice is meant for students, teachers, or other school
Readers employees.
Message Key information that needs to be imparted to the readers. Depending
upon the type of notice, this field can have several sub-fields such
as:
Event Date: Date(s) on which the event will take place.
Event Time: Time of the event.
Venue: Place where the event will be held.
Contact Details: Telephone, Email or other contact details of the
person who is in-charge of the event and is
responsible for resolving target readers’ queries.
Lost/Found item Physical description of lost/found item.
Sender Person who is sending the notice to the target readers. For example,
Principal, Head of English Department, Name/Class of a student who
has lost/found an item etc.
Cut to Anchor
I am sure, by now, you must have had a fair idea of notices. So let us take our
journey forward and view some sample formats of different kinds of notices.
Text on Screen:
Formats of Notices
Sample Notice 1: Social Event
Date: 17 Feb, 2009…………………………………………………………..Date
For Class V, VI and VII students and their respective class teachers…..Target
Readers
This is to inform you that the school is organising a magic show by renowned
magician P.C.Sarkar . The show is only for classes V, VI and VII. The details of the
show are:
Date: 25 Feb, 2009
Time: 11:00 A.M to 12:30 P.M.
Venue: Main Auditorium
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All the class teachers are requested to bring the students of their respective classes
outside the auditorium by 10:30 A.M…………………………………….Message
Administrative Coordinator….Sender
Sample Notice 2: Holiday Schedule
Date: 17 Feb, 2009…………………………………………………………Date
For all students and teachers……………………………………….Target Readers
This is to inform you that the school will remain closed on 03 March, 2009 on the
occasion of post Annual Day holiday………………………………………Message
Administrative Coordinator…Sender
Sample Notice 3: Recruitments
Date: 17 Feb, 2009…………………………………………………Date
This is to inform you that the school is conducting interviews for the post of PRT
(Mathematics). Interested teachers can submit their resume to the Ms. Latika Sehgal
latest by 25 Feb, 2009. Shortlisted candidates will be further informed of the
interview details. For any other queries, please contact:………………..Message
Ms. Latika Sehgal
Head of Department (Mathematics)……………………………Sender
Sample Notice 4: Awards
Date: 17 Feb, 2009…………………………………………………….Date
The results of the painting competition held on 13 Feb,2009 are as follows:
• Ist prize: Anuja Sharma, Class III-B
• 2nd prize: Pankaj Jain, Class III-C
• 3rd prize: Vicky Arora, Class III-A………………………………..Message
Consolation prizes:
• Amit Sehgal, Class III-A
• Honey Jain, Class III-C
• Rajiv Philip, Class III-B
• Renu Ahuja, Class III-D
• Shikha Goswami, Class III-C
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Congratulations!
The prizes will be distributed tomorrow (18 Feb, 2009) during morning assembly.
Ritu Aneja…………..Sender
Sample Notice 5: Lost & Found
Date: 17 Feb, 2009……………………………………………………….Date
A blue-coloured 1-litre water bottle has been found near the water tank on 17-Feb,
2009. Whosoever has lost it can collect it from Mr. Pathak in the administrative
office……………………………………………………………… .Message
Administrative Office………Sender
Note: In any notice, it is imperative to give complete information. For example, in
Lost & Found, if you do not mention from where/whom the water bottle can be
collected, the notice is of no use.
Cut to Anchor
Friends, this completes our learning session. Let us take a break and check our
understanding with a short Q&A session.
Question - Answer Session
For MM: (Show each question. Blink the answers that are bold after 2 seconds)
Question 1: Notices are primarily used when the target recipients are physically
dispersed and there is no common meeting point.
True
False
Question 2: Notice is an active means of communication whereby the reader is
personally informed by the sender of the new notices.
True
False
Question 3: In a Holiday Schedule notice, what constitutes the primary field?
Time when the notice is published
Date when the notice is published
Date of the scheduled holiday
Sender of the notice
Question 4: When writing a Social Event Notice, which field is NOT mandatory?
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(More than one option is correct.)
Time of the social event
Date of the notice when published
Sender of the notice
Date of the social event
Cut to Anchor:
So friends, let us summarize what we learnt in this session.
Text on Screen:
Summary
• Notice communication is mainly used when the readers have a common
meeting place such as in a school.
• Notices offer several advantages such as they are cost-effective, easy to put,
serve as a written record of the message, serve as a centralised place for
information exchange.
• Notices has few disadvantages such as the reader has to timely update
himself/herself for new notices, outdated notices must be timely removed to
avoid misleading information.
• Notices can be of various types such as Social Event Notice, Holiday
Schedule, Examination Schedule, Result Declaration, Recruitments and Lost
& Found Property and Awards and Achievements.
• Different fields of a notice include Date when the notice is published, target
readers, event date, event time, venue, contact details, lost & found item etc.
MM2
Scene Start: Jagjeet is with the teacher.
Jagjeet Thank you Ma’am. I now realise the importance of Notice Board.
From now I will keep myself updated on the upcoming events through
Notice Board.
Teacher: You are most welcome Jagjeet.
End of the episode
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