Learn how to prioritize tasks in meetings and how to make these meetings efficient for every participant. See how Kanban can help you with these topics.
2. The price of coordinating
prioritization
• maintenance team (5 devs, 1/2 PM, 1 build
expert)
• requests coming from 6 different parties
• prioritization meetings with > 12 people then
estimates then new prioritization meeting
• round of two weeks of discussions for a 2 week
sprint.
3. The price of coordinating
prioritization
• introduction to KANBAN
• focus on workflow, input queue and pull-
mechanism
• 2 tasks after each other. have to be done under
30 days
• prioritization meeting 1 x 60minutes / week
4. Agreement on a
prioritization pace
• meetings with a lot of participants, but regular
• regularity offers a clear tempo: meetings may be
prepared
• more communication, more collaboration, more
trust, more transparency in decision making
• more trust between the team and the other
parties
5. Efficient prioritization
• the pace and the length of the meetings depends
on the project and its constellation
• “as often as possible”: less input, less work-in-
progress, shorter lead time, better company
culture
6. The costs of transactions
• preparation time has to be counted as part (and
cost) of the process
• estimations, business plan preparation and task
selection are normal
• those costs should be monitored
• optional estimations spare costs and accelerate
the process
7. More frequent prioritization
through better efficiency
• cost estimations:
• are imprecise or too expensive (think about
planing poker)
• only works with small teams with a small
scope
• costs may be reduced by abolishing some of the
estimations.
8. Conduct prioritization
spontaneously or when needed
• possibility of abolishing systematic estimations
for experienced teams
• estimations may be conducted only when wanted
or needed
9. Conclusion
• decouple prioritization cycles from development
cycles
• prioritization and its related activities have a cost
• “as often as possible”
• in the end, those meeting may become optional