Multinational hotel chain wants to deploy new Financial Management system across its various properties – while retaining existing third-party financial systems for some smaller properties

1. Enabling Seamless Data Transfer
Across Disparate Financial Management Systems
Background
The client – a leading hospitality • Multinational hotel chain wants
corporation with hotel properties
spread out across several geographic to deploy new Financial
regions – wanted to simplify its global Management system across its
financial management system by
deploying PeopleSoft Enterprise Financial various properties – while
Management 8.9. retaining existing third-party
But here’s the catch: the client did not financial systems for some
want to deploy the new system across all smaller properties
of its properties. For some of its smaller
hotels, the client deemed that their existing
financial systems still served their needs • Astute develops custom solution
and wanted to be able to continue using
them. for seamlessly allowing data
transfer across the different
Astute took on the challenge of developing
a custom solution that will allow financial financial systems
data from these third party applications
to consolidate seamlessly and securely
with PeopleSoft Enterprise Financial
Management.

2. Customer Requirements
• A Custom Solution to Upload General Ledger Data From Third-Party Systems into
PeopleSoft Enterprise Financial Management
• A Semi-Automated Interface Process Using Flat File Uploads, Staging Tables and
Data Validation.
• Custom Error Handling Application to View and Fix Data Validation Errors.
Astute Solutions
Astute developed a custom solution for • Once this is posted, other processing
mapping third-party data into PeopleSoft functions will take over within PeopleSoft
using the following approach: and data will be sent to Hyperion using
existing interfaces.
• Each third-party system will generate
a custom flat file containing important • The data in the flat file is not always in
financial information as determined PeopleSoft format and will be different for
by the business units and their each location. This means that some flat
respective reporting needs. files may have 5 columns while others have
10. However, each location will have the
• Named users in these ‘Properties’ will same flat file format for each similar
login to PeopleSoft using the web upload, i.e. their flat file format from
interface and find access to a restricted the third-party system will not change once
environment through which they can established.
perform data uploads and validate
their data. The delivered Flat File
Journal Import page will be used for
this (using Default GL Document Type).
• Once the data file has been uploaded,
it will be validated (against the
PeopleSoft Accounting Chartfields)
using standard PeopleSoft processing
logic and posted.

3. Customer Benefits
The client was able to minimize the complexity Astute’s custom solution
of its PeopleSoft Enterprise Financial
Management global deployment process. enabled the client’s
smaller properties to
Astute’s custom solution enabled the client’s
smaller properties to continue using their continue using their
existing third-party financial systems thus giving existing third-party
the following business benefits:
financial systems thus
• Avoided the introduction of new giving the following
technology and infrastructure overheads to business benefits.
the smaller properties.
• Eliminated the need for end-user training
and support for these smaller properties.
• Reduced cost by allowing the smaller
properties to upload General Ledger data
into PeopleSoft using flat files from their
respective third-party systems.
About Astute Business Solutions
Astute is dedicated to providing innovative solutions that address our clients’ unique and
industry-specific pain points. We specialize in extending the out-of-the-box functionality of
enterprise applications using our seamless add-on solutions so our clients can be spared the
burden of messy and difficult-to-maintain customizations. Our unique combination of onsite,
offsite and offshore resources enable us to provide best-in-class service and support to our
clients at significant cost savings.
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