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Session 1 ,[object Object],Introduction to MS Excel ,[object Object]
What Is Excel Good For?,[object Object],Excel, as you probably know, is the world’s most widely-used spreadsheet program, and is part of the Microsoft Office suite.,[object Object],Much of the appeal of Excel is due to the fact that it’s so versatile.,[object Object],[object Object]
Creating charts: Create a wide variety of highly customizable charts.
Organizing lists: Use the row-and-column layout to store lists efficiently.,[object Object]
Each workbook is comprised of one or more worksheets, and each worksheet is made up of individual cells.
Each cell contains a value, a formula, or text.
A worksheet also has an invisible draw layer, which holds charts, images, and diagrams.Now let us view a blank Excel workbook and its worksheets ,[object Object]
Creating Our First Excel Worksheet,[object Object],Lets create a simple monthly sales projection table along with a chart,[object Object],Here’s how to begin:,[object Object],Move the cell pointer to cell A1 by using the direction keys. The Name box displays the cell’s address.,[object Object],2. Enter Month into cell A1. Just type the text and then press Enter. Depending on your setup , Excel either moves the cell pointer to a different cell, or the pointer remains in cell A1.,[object Object],3. Move the cell pointer to B1, type Projected Sales, and press Enter.,[object Object],Lets See what our Worksheet Should Look like ,[object Object]
Next Step…..,[object Object],Filling in the month names,[object Object],In this step, you enter the month names in column A.,[object Object],Move the cell pointer to A2 and type Jan (an abbreviation for January). At this point, you can enter the other month name abbreviations manually, but we’ll let Excel do some of the work by taking advantage of the AutoFill feature.,[object Object],2. Make sure that cell A2 is selected. Notice that the active cell is displayed with a heavy outline. At the bottom-right corner of the outline, you’ll see a small square known as the fill handle. Move your mouse pointer over the fill handle, click, and drag down until you’ve highlighted from A2 down to A13.,[object Object],3. Release the mouse button, and Excel will automatically fill in the month names.,[object Object]
Excel Tips & Tricks – AutoFill,[object Object],1 Type the initial value for the series you want to create.,[object Object],2 Select the cell or cells.,[object Object],3 Click the Fill handle.,[object Object],4 Drag the desired number of cells and release the mouse.,[object Object],l Excel fills the cells with a series.,[object Object],l The AutoFill Options button appears.,[object Object],5 Click the button.,[object Object],A menu appears.,[object Object],6 Click Copy Cells ,[object Object]
Now Entering the sales data,[object Object],Next, you provide the sales projection numbers in column B. Assume that January’s sales are projected to be $50,000, and that sales will increase by 3.5 percent in each of the subsequent months.,[object Object],1. Move the cell pointer to B2 and type50000, the projected sales for January.,[object Object],2. To enter a formula to calculate the projected sales for February, move to cell B3 and enter the following,[object Object], =B2*103.5% ,[object Object],When you press Enter, the cell will display 51750. The formula returns the contents of cell B2, multiplied by 103.5%. In other words, February sales are projected to be 3.5% greater than January sales,[object Object]
What Next ????,[object Object]
Work Smarter Not Harder,[object Object],3. The projected sales for subsequent months will use a similar formula. ,[object Object],But rather than retype the formula for each cell in column B, ,[object Object],once again take advantage of the AutoFill feature. ,[object Object],Make sure that cell B3 is selected. ,[object Object],Click the cell’s fill handle, drag down to cell B13, and release the mouse button.,[object Object]
Gr8 Job !,[object Object],WELL     ,[object Object], DONE,[object Object],YOU,[object Object], R,[object Object],DOING,[object Object],  GREAT,[object Object]
Formatting the numbers,[object Object],The values in the worksheet are difficult to read because they aren’t formatted. ,[object Object],We will apply a number format to make the numbers easier to read and more consistent in appearance:,[object Object],1. Select the numbers by clicking cell B2 and dragging down to cell B13.,[object Object],2. Choose Home ➪ Number, click the drop-down Number Format control (it initially displays General), ,[object Object],and ,[object Object],Select Currency from the list. The numbers now display with a currency symbol and two decimal places. ,[object Object]
Making your worksheet look a bit fancier,[object Object],Move to any cell within the range.,[object Object],2. Choose Insert ➪ Tables ➪ Table. Excel displays its Create Table dialog box to make sure that it guessed the range properly.,[object Object],3. Click OK to close the Create Table dialog box. Excel applies its default table formatting and also displays its Table Tools ➪ Design contextual tab,[object Object],4. If you don’t like the default table style, just select another one from the Table Tools ➪Design ➪ Table Styles group. Notice that you can get a preview of different table styles by moving your mouse over the ribbon. ,[object Object],When you find one you like, click it, and style will be applied to your table.,[object Object]
Summing the values,[object Object],The worksheet displays the monthly projected sales, but what about the total sales for the year? ,[object Object],Because this range is a table, it’s simple:,[object Object],1. Activate any cell in the table,[object Object],2. Choose Table Tools ➪ Design ➪ Table Style Options ➪ Totals Row. Excel automatically adds a new row to the bottom of your table, including a formula that calculated the total of the Projected Sales column.,[object Object],3. If you’d prefer to see a different summary formula (for example, average), click cell B14 and choose a different summary formula from the drop-down list.,[object Object]
Excel Tips & Tricks -  Create your ownSORT OR AUTOFILL,[object Object],1 Click and drag to select the cells with which you want to create your custom list.,[object Object],2 Click the Office button. A menu appears. ,[object Object],3 Click Excel Options. The Excel Options dialog box appears.,[object Object],4 Click Popular.,[object Object],5 Click the Edit Custom Lists button.  The Custom Lists dialog box appears.,[object Object],l The range you selected in Step 1 appears here.,[object Object],You can click and drag or type the range in the Import list from cells field.,[object Object],l Alternatively, you can type your list here and then click Add.,[object Object],6 Click Import.,[object Object],l Your list appears as a custom list.,[object Object],7 Click OK.,[object Object],Your list is ready to use.,[object Object]

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Session 1

  • 1.
  • 2.
  • 3. Creating charts: Create a wide variety of highly customizable charts.
  • 4.
  • 5. Each workbook is comprised of one or more worksheets, and each worksheet is made up of individual cells.
  • 6. Each cell contains a value, a formula, or text.
  • 7.
  • 8.
  • 9.
  • 10.
  • 11.
  • 12.
  • 13.
  • 14.
  • 15.
  • 16.
  • 17.
  • 18.
  • 19.
  • 20.
  • 21.
  • 22.

Notas do Editor

  1. Handout 1 (4,5) = Tip: Press Alt to display shortcuts on tabs
  2. Note: By default, Excel saves a copy of your work automatically every ten minutes. To adjust this setting(or turn if off), use the Save tab of the Excel Options dialog box. To display this dialog box,choose File ➪ Excel Options. However, you should never rely on Excel’s AutoRecover feature. Saving yourwork frequently is a good idea.