John Bence and Anna Perricci of the SAA Web Archiving Roundtable designed and administered a survey to assess the needs and preferences of community members who would like to learn more about web archives. This presentation gives more information about the findings of the survey and the path forward to meet the needs described by those who responded.

1. Web
Archiving
Roundtable
Needs
Assessment
Survey
Results
John
Bence
and
Anna
Perricci
SAA
2014
August
13,
2014

2. Thanks to all who responded!
We will post these slides
and more information on the
Web Archiving Roundtable blog

3. Who
responded?
• 50
people
– 41
SAA
members,
8
non
SAA
members,
1
was
not
sure
• Range
of
insEtuEon
types
– Higher
educaEon
– Businesses
and
nonprofits
– Museums
and
specialized
research
libraries
– State
and
naEonal
libraries

5. Tools
&
staffing
• What
are
people
using?
– 49%
Archive-­‐It,
12%
HTTrack,
11%
WaS-­‐CDL,
6%
Hanzo
Archives;
28%
other
(alternately
or
addiEonally)
• Staffing
#
and
%
– 46%
1
FTE,
36%
2-­‐3
FTE,
18%
4-­‐6+
FTE
– 80%
1-­‐10
hours/week

8. What
we
learned
about
descrip?on
&
workflows
• DescripEve
pracEces
– 37%
catalog
record,
25%
finding
aids
(37%
other)
• DACS
use
– Yes
39%,
No
43%
• Local
best
pracEces
manual/guide
exists
– Yes
15%,
No
85%

10. Scale of collecting
On average, how many
distinct URLs or seeds
does your institution
crawl per year?
Answers ranged from 1
seed URL every 4 years
to 50,000,000
Flickr User: mynameisharsha
Photo URL: https://www.flickr.com/photos/mynameisharsha/5427691534/
License: CC BY-SA 2.0

11. What do you want to learn about web
archiving?
Do you have any suggestions on how the Web
Archiving Roundtable can help you develop
your knowledge of web archiving?
Categories
we
iden?fied
based
on
the
33
responses:
– DescripEon
– PreservaEon
– Access/
Use
– Project
Management/
CollaboraEon
– Appraisal/
CollecEon
Dev/
Policy
– Technology/
Capture/
Tools
– Business
Case/
Costs/
Best
PracEces

12. Breakdown
on
Categories
PreservaEon:
3
DescripEon:
4
Access
/
Use:
6
Project
Management
/
CollaboraEon:
6
Appraisal
/
CollecEon
Development
/
Policy:
7
Technology
/
Capture/
Tools:
11
Business
Case
/
Costs
/
Best
PracEces:
12

14. Inquiries
about
Descrip?on
-­‐Metadata
best
pracEces
-­‐Decision-­‐making
for
levels
of
descripEon
and
access
-­‐SelecEon
of
others'
policies
and
finding
aids
for
insEtuEonal
web
archives
-­‐Template
for
descripEon
Preserva?on
-­‐
IntegraEon
with
repositories
with
respect
to
future
access
-­‐PreservaEon
workflow
in
repository
system

15. Inquiries
about
Access
&
Use
-­‐How
are
researchers
using
web
archives?
How
can
users
be
encouraged
to
use
web
archives?
-­‐Outreach
strategies
for
potenEal
users
of
web
archives
-­‐What
are
opEons
for
access
systems
(including
in-­‐
house/onsite
or
networked)
Project
Management
&
Collabora?on
-­‐
Deeper
understanding
of
workflows,
documentaEon,
and
policies
-­‐
Examples
of
workflows,
documentaEon,
and
policies
from
other
insEtuEons

16. Inquiries
about
Appraisal/
Collec?on
Development/
Policies
-­‐
CreaEng
collecEon
development
policies
for
insEtuEons
-­‐
How
to
work
with
content
creators
for
best
capture
of
content
-­‐
Workflows
for
appraisal
before
and
aker
capture
-­‐
Policies
for
specific
issues
like
permissions
to
acquire
third-­‐
party
content,
robots.txt,
etc.
-­‐
More
dialogue
and
development
of
best
pracEces
concerning
appraisal
of
web
content

17. Inquiries
about
Technology/
Capture
/
Tools
How to use specific tools better (e.g. scoping rules, QA
methods)
Comparison of strengthens, benefits of various tools
How to keep up on tool development and new technologies
Best approaches for handling social media, complex web
content (i.e. dynamically generated content) and proprietary
systems (i.e. SharePoint)
Quality Assurance tools/options
Integration of web archiving tools with repository systems

18. Inquiries
about
Business
Case/
Costs/
Best
Prac?ces
-­‐Explaining
value,
jusEfying
expense
and
requesEng
funding
for
web
archiving
(e.g.
to
administrators,
colleagues
&
users)
-­‐EsEmaEng
size
and
cost
model
for
web
archiving
Are
there
any
best
prac?ces
for:
-­‐working
with
site
creators
-­‐using
web
archiving
tools
-­‐cataloging/metadata
-­‐permissions
&
policy
making
If
there
are
best
prac?ces,
how
can
I
learn
more
about
them?

19. Levels
of
interest
in
educa?on
• 30 interested in
participating in some kind
of online educational
engagement
• 26 said ‘yes, podcasts or
other prerecorded video
is of interest (equally to
interest in webinars or
live demos)’
Image credit: http://imgur.com/gallery/NWJ12Pl

20. • 30 interested in participating in
some kind of interactive online
educational engagement
• Yes, I am interested in
participating in a live online forum
(virtual meeting) to share web
archiving experiences –20
• Yes, I am interested in
participating in an online forum
that is text based (e.g. text based
discussion board or wiki) –22
• Yes, I would like to teach a
webinar -- 2
• 10 not interested in any option
offered, 10 did not respond
• 26 Yes, podcasts or other
prerecorded video is of interest
(equally to interest in webinars or
live demos)
• 13 people said they were less
interested or not interested in ,
podcasts or other prerecorded
video
• 3 were more interested in videos
or podcasts than webinars or live
demos
• 9 did not respond

21. Takeaways
Image source: http://www.thebraiser.com/wp-content/uploads/2012/12/chinese.jpg

22. Moving
forward
Training
next
steps
Will
reach
out
to
community
for
instructors
and
develop
curriculum
Will
choose
plaoorm(s)
-­‐explore
opEons
for
live
and
recorded
video/demos
Image source: http://imgur.com/gallery/vG7KE48

23. Building
beWer
knowledge
base
on
web
archiving
fundamentals
and
use
cases
Text based community built resources (knowledge base /
forum/wiki)
Building a tool kit for business cases for web archives
Developing better use cases

24. Option: reaching out to web
archiving service providers
Documentation and
troubleshooting
(continuing)
Request training on
specific topics (i.e. setting
scoping rules)
Flickr User: Michael Wifall
Photo URL: https://flic.kr/p/hr452t
License: CC BY-SA 2.0

25. Opportunities for discussion:
Today and on an ongoing basis
Image credit: http://www.idocampaigns.com/Editor/assets/iStock_000014314309_Large.jpg

26. How
you
can
get
involved!
Sugges?ons
&
ideas?
-­‐Email
us
(WA
RT
steering
commipee
members)
-­‐Email
the
WA
RT
list:
webarchiving@forums.archivists.org
-­‐Tweet
us
@Web_ArchRT
Step
up
to
the
plate
to
help:
-­‐Teaching/curriculum
development
-­‐Blog
posts
-­‐Weekly
link
roundup
contribuEons
-­‐Help
build
or
share
tools,
policies
and
resources
with
community

27. Feedback
or
ques?ons
about
this
presenta?on
or
the
survey?
• John
– jbence@emory.edu
– @jdbence
• Anna
– alp2198@columbia.edu
– @AnnaPerricci

28. Thanks!
Image credit: Anna Perricci