2. MEETING ROOM
One dictionary defines a meeting as an
act or process of coming together as
an assembly for a common purpose.
A meeting is a gathering of two or
more people that has been convened
for the purpose of achieving a common
goal through verbal interaction, such
as sharing information or reaching
agreement. Meetings may occur face
to face or virtually, as mediated by
communications technology, such as a
telephone conference call, a skyped
conference call or a videoconference.

3. MEETING ROOMS
Presentation room
Board room
Conference room
Interview room
Lecturer room

4. Conference Rooms
- Conference rooms typically come
equipped with a stage and enough seating
to comfortably accommodate your
expected turnout. Most venues have
conference rooms that vary in size, and you
will probably have to select a "minimum
participant" number when reserving your
space.
-Structure: –Conference table & chairs –
Whiteboard on wall adjacent to screen –
Screen & permanently installed projector –
Spot lighting above table •Florescent
lighting that can be switched off –Power
strip without underfoot wires (safety) –
Network connection

5. Web/Video conferencing
Purpose: multi-site conference with
video –Similar to presentation room
with addition of video & audio
equipment •Structure: –Camera,
video monitors, etc. •Short “how
to”instruction manual with help
desk number –Multiple microphones
with mute switch –Sound deadening
wall material –Standard conference
table & chairs –Whiteboard and/or
flip chart

8. Presentation room
These are sometimes also referred to as
"standard meeting rooms."Presentation rooms
usually come equipped with a U-shaped table
that is large enough for the number of
participants that you schedule to be present.
These rooms are perfect for a presentation
as well as a standard group meeting.
Structure: –Conference table & chairs –
Whiteboard on wall adjacent to screen –
Screen & permanently installed projector –
Spot lighting above table •Florescent lighting
that can be switched off –Power strip without
underfoot wires (safety) –Network connection

9. Board room and
interview room
Boardrooms - Want to have the next big board
meeting somewhere new? Board rooms come fully
equipped and can generally accommodate any
expected number of individuals. Order in some
sandwiches and donuts to ensure a very
productive meeting!
Interview Rooms - Some venues offer one-on-one
interview rooms which offer great privacy and
top notch amenities.

10. DIFFERENT TYPES OF SEATING
ARRANGMENT FOR MEETING ROOMS

11. Crescent Rounds
o Definition ƒ one side. Alternatively, a
banquet round table may be used without
chairs on the side closest to the speaker.
(This format would double the space
required.)
o Used for ƒ Ideal for a meeting with a
presentation involving small group
interaction.
o Set-up Hints ƒ Set as for a normal banquet
style function with at least 5’ between
tables. ƒ If full rounds are being used, place
no more than 6 chairs at the table
o Pros ƒ Ample work space ƒ Good local
interaction ƒ Good food and beverage set
o Cons ƒ Poor full-room interaction ƒ
Sound bleed from close-by tables

12. THEATRE STYLE
o Definition ƒ Chairs are lined up in rows facing a stage or other focal
point in the room. Stacking banquet style chairs are most often
used, but ergonomic chairs can be set in this manner. No tables are
used for the audience. ƒ This is the most efficient set-up when the
attendees will act as an audience. This set-up is not recommended
for food events or if note taking is required.
o Set-up hints ƒ This is a very flexible set-up. Rows can be circular,
semi- circular, straight, or angled toward the focal point. ƒ Offset
each row so that attendees don’t have to look over the person in
front of them (this will increase the space required). ƒ If using
banquet type chairs, space them 3” to 6” apart as these chairs are
normally narrower than most people’s bodies. ƒ If you have the
space, allow for 24” between rows to allow attendees easy
movement in and out of the row.
o Pros ƒ Good for large groups when reading/writing are not
required- however can use AACP notebook portfolio for hard surface
o Cons ƒ Elevation changes needed for large groups ƒ No writing
surface ƒ Minimal group interaction

13. CLASS ROOM STYLE
Classroom style o Definition ƒ Long, narrow tables are
placed in rows with standard or ergonomic chairs on
one side of the table facing a focal point.
o Used for ƒ This set-up is ideal for note taking,
meetings requiring multiple handouts or reference
materials, or other tools such as laptop computers.
This is the most comfortable set-up for long sessions
and allows refreshments to be placed within reach of
each attendee.
o Set-up hints ƒ Tables that extend beyond the stage or
podium should be angled toward the speaker. ƒ Allow
for approximately 2’ of space per person at each table.
(More space may be required depending on the amount
of materials). ƒ Minimum space between tables is 3’.
Provide 3½’ if space allows, for ease of movement in
and out of rows.
o Pros ƒ Presenter can see all participants ƒ
Accommodates large groups in less space
o Cons ƒ Minimal interaction possible ƒ Participants
only see each other’s backs

14. Conference Style
o Definition ƒ Conference Style basically means one table
where attendees are seated around all sides. This set-up
promotes dialogue between participants.
o Used for ƒ This set-up is often used for Board of
Directors meetings, committee meetings, or discussion
groups.
o Set-up hints ƒ Many facilities offer rooms with
permanent conference tables in a variety of shapes. ƒ
placed together to form a square, rectangle or hollow
square. ƒ Remember, the larger the set-up, the harder it
is for attendees to see others at the end opposite them.
o Pros ƒ Good work space ƒ Good working atmosphere ƒ
Good interaction between participants
o Cons ƒ Not ideal for audio-visual presentations ƒ Not
ideal for speakers ƒ Not ideal for larger groups

15. U-Shape
o Definition ƒ Rectangle tables are placed in a pattern
resembling the letter “U”. Chairs are most frequently
placed on the outside of the “U”, but it is possible to seat
attendees on all sides.
o Used for ƒ This set-up is often used for Board of Directors
meetings, committee meetings, or discussion groups where
there is a Set- up hints ƒ A minimum of 2’ of table space is
required per attendee. ƒ Skirt the inside of the “U” if
attendees are being seated only on the outside. ƒ the “U”
become too long and may not promote participation from all
attendees.
o Pros ƒ Good work space ƒ Good interaction between
participants ƒ Ideal when audio-visual or speakers are
involved
o Cons ƒ Not ideal for larger groups

16. BASIC LIGHTING FOR CONFERENCE ROOMS WITH AUDIO
VISUAL TECHNOLOGY
 Conference Rooms with audio‐visual equipment installed should be designed
with a few basic lighting considerations. Preferably, a dimming system is
installed that provides multiple lighting zones and gives the user the ability to
select several different lighting scenes. PROJECTION SCREENS, FLAT PANEL
DISPLAYS & WHITEBOARDS While accent lighting along walls can be attractive,
care must be taken to not allow lighting to spill onto projection screens or
flat panel displays. If lights spill onto these surfaces, the images will tend to
get “washed out” and contrast ratios will be severely degraded. If projection
screens are motorized, and accent lighting is desired on the wall when the
screen is raised, then these lights should be on a separate zone with the
ability to be turned on, off or dimmed. If a whiteboard is placed on a wall,
lighting should be provided to evenly cover the board. If the Conference Room
has windows that allow sunlight to enter the room, care should be taken to
reduce the amount of sunlight that reaches the projection screen or flat
panel display. Curtains or shades on the windows should be used to reduce the
amount of sunlight in the room if the light spills onto screens or display
surface.

20. CREATIVE INTERIOR FOR MEETING ROOM

22. SHAIKH AMREEN 966
SHAIKH MUBASHSHIRA 971
ASMITA BHOSALE 806
CAMRON RODRIGUES 853

23. THANK YOU