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CCP Budget and Funding of
      911 Upgrade


  BOARD OF COMMISSIONERS- 6/21/2012
Overview of CCP/911 Issues

 2012 budget shortfall and necessary action
 Update on revisions to CCP Interlocal
 Possible relocation of 911 dispatch center
 P25 upgrade project and funding discussions
2012 CCP Budget

 During Interlocal negotiations, some City expenses
    were inadvertently left out (radio shop, etc)
   Agreement calls for 70/30 split based, so County’s
    30% number constrains City’s 70% number
   ‘Gap’ is between CCP budget and amount provided
    under Interlocal formula
   Budget assumed all E911 revenues would be
    contributed, whereas only wired was appropriated
   City and County both contributing to ‘gap’ funding
Amendments to CCP Interlocal

 Amendments are needed to address known issues
   Fix perpetual shortfall resulting from unknown budget items
    not included in negotiations of original Interlocal
   Changes to operations board of CCP

   Clarification that all E911 fees will go to CCP

   Clarification of what happens if CCP budget needs to increase

 Revisions have been discussed between Mayor,
  Commissioner and CCP attorneys
911 Dispatch Relocation

 Previous cursory study showed Rousseau Centre
  basement could be modified to create minimal
  additional square footage, but as it stands now, is not
  best suited for the new system
 Looking at locations outside of Rousseau Centre
 Hoping to work with community partners
 Space needs to allow for opportunities for regional
  dispatch in the future
Upgrade to new 911 system

 Multiple negotiation sessions with Motorola
   Motorola has given discounts and incentives beyond the bid
    price
 Final negotiated price of $16,986,484
   City share @ $9,826,277

   County share@ $7,160,207
     Radios @ $2,904,436
     50% of Backbone @ $4,255,771
How do we pay for it?

 Finance Lease with outside lender
 Bond against future taxes or revenue
 Pay with cash
Commissioners’ Recommendation

 For County portion of 911 upgrade, use available
 cash on hand
    CEDIT/COIT ‘windfall’ - $4.8M
    Rainy Day - $2.3M
 Appropriate $1.4M in July from E911 fund to fix ‘gap’
  for 2012 budget
 Preserve remaining balance of E911 fund for possible
  911 relocation and cash reserve for CCP

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911 upgrade presentation

  • 1. CCP Budget and Funding of 911 Upgrade BOARD OF COMMISSIONERS- 6/21/2012
  • 2. Overview of CCP/911 Issues  2012 budget shortfall and necessary action  Update on revisions to CCP Interlocal  Possible relocation of 911 dispatch center  P25 upgrade project and funding discussions
  • 3. 2012 CCP Budget  During Interlocal negotiations, some City expenses were inadvertently left out (radio shop, etc)  Agreement calls for 70/30 split based, so County’s 30% number constrains City’s 70% number  ‘Gap’ is between CCP budget and amount provided under Interlocal formula  Budget assumed all E911 revenues would be contributed, whereas only wired was appropriated  City and County both contributing to ‘gap’ funding
  • 4. Amendments to CCP Interlocal  Amendments are needed to address known issues  Fix perpetual shortfall resulting from unknown budget items not included in negotiations of original Interlocal  Changes to operations board of CCP  Clarification that all E911 fees will go to CCP  Clarification of what happens if CCP budget needs to increase  Revisions have been discussed between Mayor, Commissioner and CCP attorneys
  • 5. 911 Dispatch Relocation  Previous cursory study showed Rousseau Centre basement could be modified to create minimal additional square footage, but as it stands now, is not best suited for the new system  Looking at locations outside of Rousseau Centre  Hoping to work with community partners  Space needs to allow for opportunities for regional dispatch in the future
  • 6. Upgrade to new 911 system  Multiple negotiation sessions with Motorola  Motorola has given discounts and incentives beyond the bid price  Final negotiated price of $16,986,484  City share @ $9,826,277  County share@ $7,160,207  Radios @ $2,904,436  50% of Backbone @ $4,255,771
  • 7. How do we pay for it?  Finance Lease with outside lender  Bond against future taxes or revenue  Pay with cash
  • 8. Commissioners’ Recommendation  For County portion of 911 upgrade, use available cash on hand  CEDIT/COIT ‘windfall’ - $4.8M  Rainy Day - $2.3M  Appropriate $1.4M in July from E911 fund to fix ‘gap’ for 2012 budget  Preserve remaining balance of E911 fund for possible 911 relocation and cash reserve for CCP