Project Management and Beyond

Project Management and Beyond
Satish Agrawal

Agenda

Ice Breaker (About 15 minutes)
11.30 to 1145

Project Management Overview (About 2 hours)
11.45 to 12.30 | Lunch Break | 1.30 to 2.30

Do you want to be a PMP? (About an hour)
2.30 to 3.30 | T-Break

Career Progression (About an hour)
4 to 5

Discussion and Networking (About an Hour)
5-6

© e-Zest Solutions Ltd. 2

Ice Breaker


About Me
• Currently doing lot of work in
Cloud Computing.
• Extending few AWS core
CEO services
• Enriching Infrastructure and
Application Virtualization
Competencies within e-Zest.
• Building ROI and TCO
calculation engine for cloud
migration initiatives using
mathematical modeling and
heuristic algorithms.

• Like to spend time with family.
• Enjoy reading, socializing,
playing chess, community
services.
• Want to see India free from
Poverty, Corruption and
Crime.

Little Bit About Yourself

Something about Something about
Yourself Your Company

Something about
Your Specialty

Something about Something about
Your Hobbies Your Career Goal


Project
Management
Overview


Coverage

Your understanding of Project and Project Management

What is Operations Management, Program
Management, Account Management, Delivery Management

Is that a different management trade? Does MBA cover
Project Management?

Project Management Umbrella

PM Framework as defined by PMI

Do all Project Managers practice according to PMI principles?


Your Understanding

• What do think of a Project?
• What does a PM do?
• Do every organization adhere to some standards?
• What happens in your company when a project kicks off?
• Who brings in the project?
• Who manages the project?
• Who delivers the project?
• Who is fired if project fails?
• Who is rewarded if project is delivered successfully?
• What are parameters defining success of project?
• How do these parameters get impacted? By Sales Team? By CEO? By Bribes? What
all you can think of?
• Most of us are from IT companies. Lets discuss at least one project we are involved
into and try to dig out commonalities and difference.


Similarities and Differences

• Note Down

Similarities Differences

• Brain storming
– Why differences? Can a practice have many opinions? Won’t customer get confused if
he deals with multiple project managers/service providers?
– Even internal HR assessment for promotions will go for a toss!
– Good project managers may get neglected?


Boundaries of Project Management

• Balloon Effect?
• Where does it begin and where does it end?
• Why so may designations in companies –
– Account Managers
– Operations Managers
– General Managers
– Delivery Managers
– Add few prefixes like Associate, Senior, Global,
– Add few suffixes
• Do these people (not having designation as project manager) do something
different?
• Only criteria that differentiates one project manager from another is his
practice/ability to deliver the project in time, with agreed scope and in agreed
cost.
• Think of balloon blowing.


Is PM a different trade?

• Why so much of fuss about Project Management?
• Are these not important?
– Technology Management
– Financial Management
– Asset Management
– Healthcare Management
– Hospitality Management
– Event Management
• What does an MBA learn in B-Schools?
• Why can’t an MBA be obvious choice as Project Management?
• If MBAs are not required for Project Management, why are we spending so much
time understanding project management?


Project Management Umbrella

• What all you can think of in a project?
– Type
– Eco System
– Resources
– Time
– Cost
– Scope
– Communication
– Quality
– Risk
– Profit?
– Research?
– IP?
– Events?
– CRM
– Pre-Sales, Sales and Marketing?


How does PMI define Project Management?

• PMI’s role in the practice
• Why PMP?
• Why not MBA?
• MBA needs 2 years full time study whereas PMP needs only 35 hours of contact
sessions . Both need to pass exam(s).
• Think over it!!


Do you want to
be a PMP?


If No

• No issues, you will still be a Project Manager 


If Yes

• Register yourself as member of PMI.
• It costs you few $$.
• Get access to literature provided by PMI.
• Download PMBoK.
• Read it 3-4 times (I mean understand it )
• Try to unlearn the practices you have been following.
• Attend 35 hours contact session from an REP.
• Get PDUs
• Practice for exam. Lot of free sites/groups to help you.
• Apply for the exam. (It costs you few $$ again)
• Get PMP


What all PMBoK covers?

• Little bit of everything which is required in General Management
• Its like a highly compressed MBA
• You will have to understand 5 process groups and 9 knowledge areas to know
completely project management as defined and expected by PMI.
• Lots of jargons!
• Pre-defined process flows…no alterations are expected even if you are a Ph.D. in
management.
• Based on IPO model
• You will have to be very specific in terms of inputs and outputs to and from a
process. May require mug up or remembering/recalling techniques 


What all needs to be managed as per PMBoK

• Project Integration Management
• Project Scope Management
• Project Time Management
• Project Cost Management
• Project Quality Management
• Project Human Resource Management
• Project Communications Management
• Project Risk Management
• Project Procurement Management


Process Groups

• Initiation
• Planning
• Execution
• Monitoring and Controlling
• Closure


Jargons
• Project Charter • Activity Sequencing
• Stake Holders – Finish to Start
• Project Schedule – Start to Start
– Start to Finish
• WBS – Work Breakdown
Structure – PDM or AON

• Statement of Work • Estimations
– Parametric
• Baseline
– Analogous
• Critical Path
– Heuristic
• Quantitative and Qualitative – Bottom-up
Management
– Pareto Analysis
• Procurement – Expert Judgement
• Vendors • Crashing, Fast Tracking, Lead, Lag,
• Agreements Backward Pass
• Register • Few Formulas
• NPV, ROI, TCO – CPI, SPI, EAC, ETC, CV, SV, PV, NPV, EV
• Cost of Quality • RACI charts
• Communication Channels

Areas for practice

• Cost Management
• Time Management

• There are several formulas in these areas. Once understood, can help you score
full marks.


Career
Progression


How far you can go?

• Areas not taught in PMP course
– Marketing Management
– Managerial Statistics
– Leadership and Organization Theories
– Entrepreneurship Skills
– Tools and software to support management
– Customer Relationship Management
– Financial and Managerial Accounting (Balance Sheets, P&L and other Financial
Statements etc.)
– Mergers and Acquisition, Organic and Inorganic Growth, Business Plans
– Pre-sales, Sales and Post Sales (Product Management, Service Management)
– Estimations

• In short… a lot
– MBA from a good B-School covers most of these areas which most of the CEOs are
aware of!


Continued….

• Start with Account Management
• Gradually learn to know financial statements, cost management from a
professional perspective
• Ultimately you would want to earn more profits, lower cost of operations.
• Move towards CRM – understand your customers, retaining a customer is more
important and better than hunting for a new customer.
• Acquire new customers through pre-sales and better responses to RFPs. Write
better estimates, have better market intelligence.
• Delivery Management is nothing but glorified name of project management.
– Tell me any project manager who is not required to deliver 
• You can grow to manage your own business unit
– That needs much more than just a PMP
– Most of the BU heads are not PMPs
• Bottom Line is More Revenue, Less Expenses, More Profits
• If you can learn this art, sky is the limit


Next Steps


What will you want to do from here

• Going for PMP is not a bad idea.
• Going for a part time MBA is even a better idea if you are already working as a
project manager.
• Interact with CxO level people. It will change your perspective. You don’t have to
wait for Ratan Tata or Mukesh Ambani’s appointment for that 
• Interact with end users, it will make you better product manager.
• Knowing Market intelligence is must to move ahead. Most of the CEOs are
marketing managers. They bring most of the business for their companies.
Networking is must to grow.
• Use Blogs to express yourself. Be a thought leader!
• Participate in events and network with good and influential people.
• Learn basics of your line of business. You can’t discuss movies/gossips with people
who want to do business with you . Rather serious business class people don’t
have time for that!
• Domain knowledge is must to bring more business and grow.


Top 5 Qualities


OLIVE

Ownership

Learning

Innovation

Value Add

zEst For
Life


Discussion and
Networking


Lets get connected…

•http://in.linkedin.com/in/agrawalji •@agrawalji •Satishkumar.agrawal

LinkedIn Twitter Facebook


“Our aim is to be an asset and a valued partner for you
rather than being a mere „vendor‟”


Project Management and Beyond

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