BIFM North Sustainability in FM Key Learning Event 15 May 2014

“Driving the
Sustainability
Agenda in FM”
Mark Whittaker
BIFM North rEGION

2 | KLE – Driving the Sustainability Agenda in FM
Welcome & Thanks

Welcome & Thanks

Twitter
Today’s event: #bifmkle
@BIFM_North
@BIFM_Sust
@Whitbags
@Everton
@WARPit_
@popupfarm
@AstraZeneca

2014 BIFM North Key Learning Events

The BIFM North Summer Ball
> Weds 9th July:
> BIFM North Ball
> Hilton Deansgate

Introduction to today’s speakers

Simon Grinter
Sustainability Special Interest Group

2 | Presentation title here
Aims & Objectives
> Act as a centre of excellence for knowledge and
opinion within the FM sector
> Promote best practice, awareness, participation and
learning
> Inform the facilities community and other stakeholders
about the importance of effective sustainable
development practice to create a framework that
allows an active business contribution

> Collaborate with others
 Regions/Other SIGs
 Sustainability Exchange with HE
 WRAP Strategy Group
> Consultations
> Annual Sustainability Survey
> Good Practice Guides
> Events
> Articles & Newsletters
> Follow us on twitter ‫‏‬@BIFM_Sust
What do we do?

With thanks to our sponsors

AstraZeneca Alderley Park
Gary Riddell
Associate Director FM
Welcome

BIFM Key Learning Event: Driving the FM Sustainability Agenda
AstraZeneca
Alderley Park
•Approx 3000 people on site
•400 + acres – 80 acres Developed
•£48M FM budget - £30M operational
•ICI 1950 – ZENECA 1993 – AstraZeneca 1999 – MSP 2014
•Legacy of major anti-cancer treatments
•Beta Blockers discovered – Nobel prize Sir James Black
•Site recently purchased by MSP
•Fast Growing Bioscience incubator

FM ( All suppliers )
•Unique position and opportunity
• Energy and utilities management
• Building Services and equipment maintenance and repair
• Waste management
• Catering and hospitality
• Logistics
• Building stewardship and Security
•Choice
Fit for purpose
Or
Contributing to sustainability and Corporate Responsibility

Environment
Reuse
Energy

The Alderley Park Environment £99Kpa
Biodiversity and Estate Sustainability
•Biodiversity action plan BAP
•150 acres of ancient woodland, 100acres of pasture grassland.
•2 sites of Biological Importance
•Thinning and clear felling of coniferous plantation
•30,000 native broadleaf trees planted over the past 15 years
•Self sustaining programme funded by sale of timber and forestry commission grants
•Nature Trails and cross site pathways
•Artificial sandbank for sand martins and Kingfishers
•15 areas of water (25 acres) stocked with fish
•2 designated conservation areas
Farming
•Sheep and rare breed cattle – graze on 100 acres – low density
•Control of fertilizers < 50 fertilised land – progressive elimination of nitrogen
•Winter fodder produced on site
•Farm open day during lambing season

Reuse
Equipment
17000 equipment items in Cheshire.
Lifecycle management process employing share, reuse/redeploy, lease, auction
600 items sold in April and donate programmes. Waste is last option.
Managed warehouse facility.
1300 items currently in Global surplus.
Migration to Cambridge is based on 80-90% reuse of laboratory equipment
Furniture
Long established reuse process. Managed stock
held in Macclesfield. Redeployed where needed. Reuse -
Always the first option.

Reuse
Space/Offices & Laboratories
Flexible and adaptable design helps to maximise
footprint occupancy and reuse opportunity
Reduction in AZ footprint - external tenants moving into
vacated space.
Lab consolidation. Release of space for others to use.
38 businesses, employing ~200.
Site consolidation,
Concentration of AZ occupied space towards the Mere.

Site Consolidation project
Nick Hoarty Sodexo

Building Change in State Programme
Sodexo Change Team
Background
- Sodexo Change Team
- Building ‘Tickover’ Procedure
- Project Trial
Building Change in State
- Tickover
- Mothball
- Shutdown
Operational Asset
Tickover
Mothball
Shutdown
EnergyConsumption
0
100
Simpleandquick
toreinstate
Highercostandtimetoreinstate.
Riskofirreversibledamage.

£0
£10,000
£20,000
£30,000
£40,000
£50,000£/month
Block 022.Block 022 Total Electrical (kWh)
Block 022.Block 022 Total HPHW-sprint (kWh)
Key Objective
- Client Engagement
- Programme Delivery
- Handover Documentation
Progress and Benefits
Block 22 Research Building
Operational > Tickover > Mothball

Energy
Reduction
2014 Target 6% Achievement YTD 25%
Improvement projects delivering improvements in Optimisation,
Insulation, Building Controls, Heat Recovery, Variable air Volume.
Meeting Corporate target of 30% over 5 years.
Carbon
Move to procurement of green electricity.
From 22,000 tonnes to 0 tonnes.

FM
•Unique position and opportunity
•Choice
Fit for purpose
or
Contributing to Corporate responsibility and sustainability

Questions ?

BACK UP Slides
Author | 00 Month Year14 Set area descriptor | Sub level 1

LAB EQUIPMENT LIFECYCLE
Beneficial
Operation
Maintenance
& Repair
Modification
and
Enhancement
Lab
Computing
support
Relocation
Optimisation
CommissionInstall Decommission Re-use
Move to
Location
Delivery to
Site
ProcurementCAS
Prepare
Location and
Services
Change Control
Test and
Register
Update
Equipment
Record
Capital
Demand
Sell/Donate
Disposal
Revenue
Demand
Demand and Acquisition Deliver/Install/Commission Beneficial
Operation
Spend wisely on the right
equipment to meet
business objectives
Progress quickly and safely
to beneficial operation
Maximise
/Optimise
Develop
Maintenance
and Support
Plan
Equipment Records and Information
Re-use
Surplus Management
Maximise Return on
Investment

16Author
| 00
Month
Set area descriptor | Sub level 1

Environment
Estate Management
Woodlands
Alderley Park has around 150 acres of woodland, much of it classed by English Nature/DEFRA as ‘ancient woodland’ in that it has been in existence for many hundreds of years. There are also 2 areas with S.B.I designation (sites of
biological importance) at grade A and B levels. These are Radnor Mere and surrounds and The Boys Walk wood.
Within the woodlands are an abundance of flora and fauna, included several rare and protected species (great crested newts, badgers setts, kingfishers, heronry, several bat species), all of which means that the area needs sensitive
environmental management.
The woodland areas are currently managed in line with a woodland management program. This is a long term plan, the aim of which is to gradually reduce the existing plantations of coniferous trees, planted as cash crop in the
1960’s (low amenity, low conservation and habitat value), and to replace these with a mix of native broadleaved tree species to ensure improved biodiversity and habitat value, and ensure the sustainability of the woodlands for future
generations.
The woodland management program is currently in its 3rd five year cycle. Three major thinning operations of the coniferous plantations have taken place, and several areas have been clear-felled and replanted with a mix of native
broadleaved tree species. Over the past 15 years, approximately 30,000 trees have been planted at Alderley Park. The result has been a much improved woodland structure, offering much greater habitat diversity and sustainability.
The woodland management program is agreed with and grant aided by the Forestry Commission, and as such is self financing. Sale of timber from thinning/clear-felling operations pays for all replanting and ongoing maintenance
costs associated with ensuring the health and survival of the newly planted trees. All ongoing maintenance of the woodland areas is carried out by estates staff, including safety inspection and remedial action to trees, clearance of
invasive rhododendron growth, and maintenance and clearance of all tracks and pathways throughout the woodland areas. Annual management grants are received from the Forestry Commission to support this.
Nature trails
Throughout the woodland areas, and extending around the parkland and historic building areas of site, a series of nature trails have been developed, and associated natural history and wildlife guides produced, giving informative
and educational material about the site history and resident wildlife.
These nature trails and guides have been created and are maintained to offer and encourage staff to access the wider areas of the site, and, like the parkland pathways mentioned previously, are very popular with staff for relaxation
and recreation purposes.
Environmental initiatives
As part of the ongoing management strategy, environmental initiatives are undertaken by the estates team to promote and enhance biodiversity across the site.
Recent examples include –
Reed bed restoration – clearance of invasive rhododendron growth along Radnor Mere shore, and replanting with reed bed plants
Sand Martin/Kingfisher nesting bank – an artificial nesting bank at Radnor Mere created to encourage nesting of these species. Has proved to be a successful nesting site for Kingfishers (a Schedule 1 protected bird species)
Bird box scheme – around 150 nesting boxes, plus barn owl, kestrel and bat boxes have been located right across the estate.
Designated conservation areas (ice house wood, wildflower slope), where rare and/or unusual plants are found. These areas are also used to relocate rare plants affected by building works in other areas of the site
Alderley Park has 15 areas of water within its boundary totaling around 25 acres. Many of these are stocked with fish and used by the Club AZ angling society. These are monitored and maintained by estates staff, including clearance
of in/out flows, and clearance of bank sides to ensure healthy waters. Four ponds within the woodland areas that had become stagnant and overgrown have been renovated by dredging and vegetation clearance to return them to
healthy waterways and important wildlife habitats.
Development of Alderley Park Biodiversity Action Plan (BAP)
- this document details an update of the original Biodiversity Action Plan drafted in 2007 which followed the Phase 1 habitat survey of the Alderley Park site undertaken in 2006 and 2007.
- the Phase 1 habitat classification and associated field surveys recorded the semi-natural vegetation and other wildlife habitats. Each habitat type/feature was defined following JNCC (Joint Nature Conservation Council)guidelines
and was assessed for its potential to support protected or notable species as defined in the Cheshire Regional Biodiversity action plan.
-this update continues to follow Cheshire’s regional BAP and the UK BAP, and in accordance with revised legislation such as the 2010 habitat regulations. Accordingly it comprises a Habitat Action Plan (HAP) and a Species Action
Plan (SAP) which focuses on habitats and species of regional (and national) importance, as well as more common indicator species.
-the HAP is a strategy for maintaining and improving habitats on site, with the overall objective of maintaining or enhancing their use by wildlife (plant and animal) species. The SAP provides a focus on key species, which are
representative of the site’s wildlife in the context of the region’s important wildlife. )
-both involve managing biodiversity actively or passively and encouraging or discouraging species on site, along with monitoring the abundance and distribution of these species as indicators of performance against specific
targets. These and other key performance indicators are to gauge the success of habitat and wildlife management in conjunction with the management of site facilities and operations
Biodiversity Data Base – bespoke database developed for recording of all biodiversity data. Site divided into habitat areas (JNCC classification) and surveys undertaken to record flora/fauna observed in each area. Added to and
updated as new records are submitted. Accesible to all staff to promote/ increase awareness of biodiversity across the site.
.
Gary Riddell | 15 May 201417

Environment
Biodiversity and Estate Sustainability
Background
The Alderley Park estate is recognised as a unique asset for the site. Extending to 400 acres, it comprises –
80 acres of developed land – buildings/car parks etc. (20% total area).
100 acres of parkland/ grassland (26% total area).
150 acres of woodland (40% total area).
25 acres of lakes/ponds (6.25% total area).
15 acres of sports facilities (1.5% total area).
25 acres of amenity grassland/ trees (6.25% total area).
The Farm
The farmland makes up the majority of the land area in the central area of the site. There are approximately 100 acres of permanent pasture
grassland. This is managed by selective sheep and cattle grazing, to give a cost effective and environmentally sound way of managing the
area. The extensive grazing strategy means -
animal stocking rates are kept deliberately low (approx 2.5 sheep/acre) to ensure the grassland is not overgrazed.
Artificial fertilizer usage rates have been reduced - now approx. 50% of grazing area receives less than 50kg/nitrogen p/hectare, remaining
50% receives NO fertilizer., helping to maintain healthy sward of native grass species.
Small herd of rare breed cattle (British Whites) introduced in 2002 to offer different grazed habitats for invertibrates/insects, small
mammals etc.
Blanket weed spraying replaced by selective (spot) spraying to further protect native grass/wildflower sward.
All winter fodder (hay/silage) made on farm
Member of DEFRA/Natural England Environmental Stewardship scheme
The farm has Farm Assured Welfare status (FABBL), and is run to high standards of animal husbandry and welfare.
The farm is also managed to maximize use of the land area by staff and visitors for recreation and staff welfare. Over recent years a
network of signed pathways through the farmland had been developed linking together the Mereside, Parklands and Alderley House areas
of site.
Estates staff also provide a farm open weekend at lambing time for staff and their families, giving them the opportunity to experience
farming practices at close hand and an insight into how and why the farm and estate is managed. Local environmental and wildlife groups
also attend, manning display stands/interactive demonstrations etc.
Gary Riddell | 15 May 201418

19 Author | 00 Month Year Set area descriptor | Sub level 1
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Everton FC (Goodison Park)
‘Small Fixes Which Make a
Big Difference’
SUSTAINABILITY

Everton Football Club
Liverpool, England

• Sustainable architecture is architecture
that seeks to minimize the negative
environmental impact of buildings by
efficiency and moderation in the use of
materials, energy, and development space.
• Sustainable architecture uses a
conscious approach to energy and
ecological conservation in the design of the
built environment.

THE REALITY
• When Goodison Park was constructed,
SUSTAINABILITY was definitely not a priority and
probably not even in the minds of the architects
and engineers that constructed the stadium.
• Goodison Park was not designed with
sustainability in mind, so we have to engineer
sustainability into the architecture when ever the
opportunity arises.

• Everton FC (Goodison Park) won the ‘Sustainability Award’
for their ‘Small Fixes Which Make a Big Difference’ entry at
The Stadium Business Awards 2013.
• Everton saw off competition from Wolfsburg, the Millennium Stadium in
Cardiff, Manchester United’s Old Trafford, the Aviva Stadium in Dublin
and Marlins Park in Miami to win the award. Wembley Stadium were
the 2012 winners.
• The judging panel’s published comments revealed: “Everton's
submission impressed on so many levels – technical detail, costing's,
lifetime carbon reduction, budget ROIs, but also in the context that its
sustainability goals were achieved in one of the oldest operating
stadiums in the world.”
2013 Winners In Focus – Sustainability
Award

Project Overview
Finding sustainable cost effective projects to reduce
energy within Goodison Park is challenging.
We looked at boiler renewal and solar panels, but
these had large capital expenditure costs with
payback periods of up to 20 years.
Our goal is to secure a new stadium for Everton,
so payback periods are critical to any project.

THE CRITERIA
• Realistic capital expenditure costs.
• Short payback periods (3-5 years or
less)
• Minimal disruption to the operation.
• Measurable energy and cost savings
• Sustainability
It was felt that lighting as well as being highly
visible, was contributing to a large portion
of our energy consumption.

• Some lamp samples were put on test in
our offices, a 10 watt Phillips self-
contained cool white LED was eventually
chosen.
• To maximize the benefits of this project
we negotiated a 5 year replacement
guarantee with Phillips, with the proviso
that we would retain our existing fittings
and transformers.

We decided to install motion sensors in
some rooms to maximize energy savings.
These were to be purchased from our
maintenance budget on an on-going basis
to reduce capital costs.
This would reduce energy even further, but
we did not calculate this into our figures as
it was an unknown.

New LED lights in our Dixie Dean Lounge

The project in numbers
Initially we decide to replace 880 x 50W dichroic lamps and 20 x 100W
AR111 down lighters with the 10W LED equivalents.
Energy costs and carbon emissions before
the project.
(880 x 50w = 44 000W) = 44 Kw + (20 x 100W = 2000W) = 2Kw: Total = 46
Kw.
10 hours per day, 325 days per year: 3250 hrs.
46 x 3250: 149 500 KWh.
Average rate = 8.6p per KWh
Annual running cost £12 857
Annual carbon emissions 61 490 kgCO2

Energy costs and carbon emissions after the
project.
(880 x 10W = 8 800W) = 8.8 Kw + (20 x 40W) = 800W = 0.8Kw: Total =
9.6Kw
10 hours per day, 325 days per year: 3250 hrs.
9.6 x 3250: 31 200 KWh
Average rate = 8.6p per KWh
Annual running cost £2 683
Annual carbon emissions 12 298 kgCO2

Annual savings
Annual electricity cost before project:
£12 857
Annual electricity cost after project:
£ 2 683
Cost saving: £10 174
Annual carbon emissions before project:
61 490 kgCO2
Annual carbon emissions after project:
12 298 kgCO2
Carbon Reduction: 49 192 kgCO2

Capital costs and Pay back period

• The new lamp cost was £18.74 x 900 = £16 866
• With an annual energy cost saving of £10 174 and a 5 year
manufacturers guarantee we will see a saving of £50 870 over the 5
year life of the project.
• The carbon emissions reduction over the same period is a
significant 245 960kgCO2 (nearly a quarter of a million tons) over
the life of the project.
The lamps were fitted by our own electricians, so there was no
additional labour cost or any disruption to the operation with this
project.
From the figures above we can see that the payback period was
around 18 months, which fitted perfectly with what we wanted to
achieve.

Conclusion & Future Initiatives
• This project is on-going and we will be fitting more
LED lamps over the coming closed seasons.
• We have also replaced or are in the process of
replacing all our air-conditioning units with the
latest low energy units available on the market.
• We try where possible to engineer sustainability
into all our new projects by using the latest energy
saving technology, sustainably produced products
and the latest building and construction methods.

Although this was not a multi-million pound hi
tech endeavour, this has been and continues to
be an extremely viable cost effective initiative
that delivers on all the criteria that we had hoped
to achieve.

Other Environmental Initiatives
We currently recycle glass, cardboard, plastics, office paper, all our
WEEE.
With the purchase of a bailing machine this summer , we will
be able to bail all our cardboard and plastic, this enables us
to sell this on to the highest bidder.
We also sell on all our WEEE which includes computers and
mobile phones (All data is erased and they are sold on with
any profit going to our charity EITC)
Waterless urinals are used throughout the stadium.

THANK YOU FOR YOUR
TIME
Richard Cairns
Facilities Manager
Everton Football Club
Goodison Park
Liverpool
L4 4EL

•
BIFM North & Midlands
Regions
"Driving the Sustainability
Agenda in FM“
Daniel O’Connor
warp-it.co.uk

•
How organisations
can cut costs, waste
and injury by
reusing assets
better.

Background
Why reuse
matters
Demo

Consumer goods
generate a further 90%
of waste during
primary & secondary
manufacture.

IT products…
close to 4000
times weight!

Over half of
your carbon
emissions are
supply chain
related..

Purchase
Orders cost £50
av in staff time
No purchase orders on reused
items!

So it is important
to reuse where
possible…

•
Resource
redistribution
network for
organisations

...creating a
organisational,
city, region or
country wide
sharing network.

Savings:
UCL £22K 4 mths
St Andrew’s £1K in 1st day
Uni of London: £4K 1 mth
Dundee CC; £75K 6 months
Sunderland CC: 250K 30
months

•
Council
University
Private sector
School
Third sector
Business

Reduced
injury,
damage &
hassle

FM Benefits:
Reduces waste disposal costs
Reduces injury risks
Clears buildings even before
the assets have stopped being
used

Sustainability:
Reduce supply chain
impacts (CO2)
Better use of existing
resources
Support 3rd sector

Twitter
@danwasteman
@WARPit_
LinkedIn;
Daniel Bede O’Connor

www.pop-up-foundation.org
www.happycoffeebean.com
paul.clarke@pop-up-foundation.org
@popupfarm

Event Close
Mark Whittaker
BIFM North Region

BIFM – Getting the
most from your
membership

BIFM Groups & Regions
Regions
> Events
> Networking
Special Interest Groups
(SIG’s)
– Catering & Hospitality
– Charities
– Education
– Health & Safety
– International
– People Management
– Procurement
– Retail
– Rising FMs
– Security & Business Continuity
– Sustainability
– Women in FM
– Workplace

How do we support our members?
•Providing members with learning, support and
advice services to improve, extend and maximise
their career opportunities within the FM industry.
Professional
Development
•Members can share best practice and gain
experience from different disciplines across the
facilities management profession.
Networking
•We keep members up-to-date with the latest
thinking in facilities management. This
enables members to achieve their full potential
and deliver the best of their ability.
Information and
Knowledge
•Our clear membership grading structure provides
pathways for anyone involved in FM at any stage
of their career, which are recognised throughout
the industry.
Recognition and
Industry
Awareness

BIFM in the North
NW Groups:
•Merseyside
•Lancashire & Manchester
NE Groups:
•Tyne-Wear-Tees
•West & North Yorkshire
•South Yorkshire
•Hull

BIFM & Social Media
@BIFM_UK
@BIFM_North

2014 North Region events

Upcoming events in the region
> 3 June – Merseyside Group – Edge Hill University
> 14 July– HSE L8 Update – Leeds Metropolitan
University
> 11 September – Social Media Strategies – BBC
Media City, Salford
> 16 September – FM Careers Event, Sheffield
Hallam University
> 13 November – Collaborative Partnerships – BAE
Systems, Salmesbury

Contact Details – BIFM North
Mark Whittaker
Deputy Chair, North Region & NW Branch Chair
E: mark.a.whittaker@intergral.co.uk
M: 07764840694
T: @Whitbags
Sue Gott
Chair, North Region
E: sue.gott@hallmark.com
M: 07764 809783
T: @Mrsgotty
Mick Anderson
Deputy Chair, North Region & NE Branch Chair
E: micheal.anderson@esh.uk.com
M: 07713122164
T: @MandersFM

See you on 11th September at our BBC KLE

BIFM North Sustainability in FM Key Learning Event 15 May 2014

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BIFM North Sustainability in FM Key Learning Event 15 May 2014