The contract does not define period. User is required to select transactions in a given date range that may happen to be 10 days, 1 month, 2 months. System will aggregate all transactions and apply rates as per contract Once a transaction document is billed, it can not be billed again. Exception is in case of BA where same docket can be billed separately for booking and delivery BA

1. WebXpress Logistics
Solution Offering
Finance & Accounts

2. WebXpress Product Suite
Finance & Accounts | CRM
Business Intelligence- Qlikview/ Microsoft BI
DEVICES
Android
HHT
GPS
Bar Code
RFID
Sensors
B2B
Integration
Web Services
ANSI X12
RosettaNet
Allied Services: Managed Web Hosting | Connectivity
Customer
Portal
• Tracking
• Invoice
• Complaints
• Enquiry
• Contracts
• E-POD
WebXpress Product Suite
Order Mgm & WMSTransportationFleet Management
Home DeliveryCold Chain EXIM Containers

3. Why WebXpress?...
Lineage
• Promoted by professionals
• From IT and logistics industry
• Global expertise for local needs
Support Infrastructure
• Online Customer Support Portal
• Telephonic and IM support
• Project Management Office
Domain Focus
• Undiluted focus on supply chain
and logistics
• Product focus with services
• Transaction to Analysis
Diversified Customer base
• Start-ups to industry leaders
• LSPs and user industry
• IT challenged to IT mature
The WebXpress Advantage
Proven Solution
• Over 2000 users, 1200 locations,
2 mn transactions per month
• Built in Industry practices
Ecosystem Approach
• One stop solution
• Web hosting to GPS to training
• Enabled through partners
A Technology Solution that works even at the Bottom of the Pyramid

4. WebXpress Customers
WebXpress is used by

5. WebXpress WMS Customers
3PL PARTNERS
Deployments
Deployments

6. WebXpress Partners
Qliktech Inc
Business Intelligence Solution
www.qlikview.com
Microsoft
WebXpress is Microsoft Independent Software Vendor
www.microsoft.com
Motorola India
Enterprise Mobility Solutions Partner
www.motorolasolutions.com
Netmagic Solutions | CntrlS Data Center
Web Hosting Partner
www.netmagicsolutions.com | www.cntrls.in

7. Solution Offering: WebXpress
Finance

8. WebXpress Finance & Accounts Modules
• Income
– Freight Billing- generation,
submission, collection
– Trip Sheet billing
– Supplementary Billing
• Expenses
– Freight vendor payment- Line
haul and last mile
– Driver settlement
– General vendor payment
• Octroi Management
– Billing to collection
– Octroi Agent Payment
• Accounts
– Auto-posting for Income,
Expense and Octroi
– Voucher Entry- Debit, Credit,
Contra, JV
– Special cost and credit
voucher
• Banking
– Cheque Deposit Voucher
– Bank Reconciliation
– Cash & Bank Statements
• Fixed Asset Management
– PO Generation and advance
– GRN against PO
– Vendor Payment
– Asset Allocation
– Depreciation calculation

9. Invoice Cycle
Invoice
Bill generation
Docket Booking
Docket Finalization
POD Approval
Docket Financial Edit
Bill Collection
Bill submission update
Generate MR
Cheque: Deposit Voucher
Cash: Receipt Voucher
Update CBS & A/R

10. Invoice Options
• Invoice generation options
– Mode wise invoices
– Business Division wise invoices
– Customer wise / Multiple customer
invoicing
• Due date options
– From date of generation
– From date of submission
• Invoice submission & collection options
– Invoice locations from customer
contract or Booking location
– Generation at A, submission at B
and collection at C possible
• Invoice print options
– Cover page
– Annexure in XLS
• Invoice collection
– Docket wise deduction entry
– On account cheque entry possible
– Collection of invoice against
previously entered on a/c cheque
possible
– Multiple collection of same invoice
possible
– Invoice part collection at location
A and part at location B possible

11. Invoice Rules Example- Set in Configuration Tool
Rule Description Yes/ No
Business Type Wise Billing Y/N Y
Bill Generation After POD Approval Y/N Y
Bill Generation Min Date As per back date
Bill Generation Max Date System date
Allow BackDate Bill Generation Y
Backdate Days For Bill Generation 30 days
BillGeneration Location BasedOn As per contract
Out Standing Amt >Credit Limit Allow N
Bill Amt > Credit Limit Allow N
Bill Sub Location Same AS Bill Location As per contract
Bill Coll Location Same AS Bill Location As per contract
Bill Due Date Based On -Bill generation Date/Submission date Bill Sub Date
Manual BillNO Mandatory Y/N N

12. Invoice Rules Example- Set in Configuration Tool
Rule Description
Yes/ No
Duplicate Check on Manual BillNo Y/N NA
On Account Cheque Applicable Y/N Y
Allow BackDate Bill Collection N
Backdate Days For Bill Collection NA
Chq Bounce Module Y/N Y
Docket Wise Bill Collection Y/N Y
Manual MR Mandatory Y/N NA
Duplicate Check on Manual MR Y/N NA
Skip BillSubmission For Paid/To Pay Bill Y/N Y
Due Days For Paid/To Pay Bill Due Date 1 for Paid, 7 for To pay

13. Vendor Cycle
Balance Payment
Document- VHC/PRS/DRS
Advance Payment
Document Entry and Contract
Population
Vendor Bill Entry
Vendor Bill Entry Payment
Update CBS & A/R
Payment Voucher

14. Vendor Payment Options
Vendor Payment
BA Payment- Per Kg/
per Package
VHCPRS DRS
Attached Vendor- Per
Km Basis
Attached Vendor- Per
Km Basis
Attached Vendor-
Fixed + variable
Route wise
Attached Vendor- Per
Km Basis
Attached Vendor- Per
Kg basis
Attached Vendor-
Fixed + variable City
wise
BA Payment- Per Kg/
per Package

15. Vendor Payment Types
Vendor type Payment
docume
nt
Transactio
n source
Type of
contract
Payment calculation
method
Variable
Business
Associate
Docket DRS/PRS Business
Associate
Per Kg/ % of freight Location-city
Attached
Vendor
VHC VHC Route based Fixed rate for given
route and given FTL
type
Route
Attached
Vendor
VHC VHC Route based Per Kg for a given
route
Route
Attached
Vendor
VHC VHC City
combination
based
Fixed rate for given
city combination and
given FTL type
City
combination in
VHC
Attached
Vendor
VHC VHC City
combination
based
Per Kg for a given city
combo
City
combination in
VHC
Attached
Vendor
VHC VHC Km. based Per Km. subject to
minimum rate and
minimum Km
Sum of Km. in
VHC
Attached
Vendor
PRS/DRS PRS/DRS Km. based Per Km. subject to
minimum rate and
minimum Km
Sum of Km. in
PRS/DRS
3PL Vendor Docket Docket 3PL contract Per docket as per
docket rate entry
Docket rates

16. Vendor Payment Rules
• All vendors are attached means they must be present in vendor master and
may or many to have a contract in place
• A vendor can have ONLY one type of vendor contract
• A given vendor can have ONLY one vendor type.
• 3PL for us is just a vendor type that signifies back to back billing to
customer on docket basis
• Volumetric conversion is only in case of 3PL vendor as this is the only
vendor type where payment transaction source is docket
• The contract does not define period. User is required to select transactions
in a given date range that may happen to be 10 days, 1 month, 2 months.
System will aggregate all transactions and apply rates as per contract
• Once a transaction document is billed, it can not be billed again. Exception
is in case of BA where same docket can be billed separately for booking
and delivery BA

17. Octroi Management
Document- Docket
Octroi Voucher Entry
Octroi Vendor Bill Entry
Octroi Money Receipt
Octroi Invoice Entry

18. Octroi Rules
• Octroi invoices and payment are separate from rest of the finance. This is
because Octroi amount is many time larger than freight and should be
collected as fast as possible
• It is possible to collect octroi from any location in network. This is to
reduce time delay on collecting octroi
• Once Octroi data is entered in either invoice or payment document, it
automatically reflects in the other document
• Octroi amount once entered can not be changed
• Octroi is posted in Octroi Control Ledger and thus is not part of P&L
• Octroi service/processing charge is income from customer and expense
when paid to vendor
• Once octroi is collected or paid for a docket, it can not be repeated

19. Solution Offering: WebXpress
Online Accounts

20. WebXpress Accounts- Salient Features
• WebXpress has an Integrated Online Financial Accounts System compliant with
Indian GAAP
• About 80-90% of accounts transactions are posted automatically from operations
system, reducing data entry by over 80%
• WebXpress Accounts helps customers to track P&L, TB and BS of every location
individually
• WebXpress Accounts provides and Online and Real Time view of Cash & Bank position
of each location
• WebXpress Accounts follows a SINGLE and UNIFORM Chart of Account (CoA) across
locations.
• The CoA is controlled centrally and no location can add/ edit any accounts groups or
ledgers
• The sub-ledgers in CoA are created from Masters thus there is no need to create
separate sub-ledgers for every location
• As a centralized CoA, there is no need to consolidate accounts of various locations.
Accounts are entered into a SINGLE CoA but referenced by locations

21. Sub-ledgers from Masters
• WebXpress removes need for
creating sub-ledgers for
customer, vendors, vehicles,
drivers etc.
• Accounting transactions are
posted with reference of relevant
code
• For example when Bill Debtor is
Dr, system also records customer
code against that transaction
• Thus, ledger can then be viewed
with reference to a particular
customer or vendor as the case
may be
• This avoids need to maintain
masters and sub-ledgers
separately and still provides view
of every sub-ledger
Accounts Transaction
Database
Ledgers Masters
TRANSACTION

22. Understanding WebXpress Accounts Features
CENTRALISED & ONLINE
ACCOUNTS
• This means that locations can not
change accounts rules
• Provides high integrity of
accounts structure
• As entries are entered across
India, central accounts can see
the effects immediately
• No need to get accounts data
from across locations and
consolidate
AUTOMATIC & INTEGRATED
• As operation transactions happen,
relevant account entries are
automatically posted
• No need to take transaction data
to accounting system and post
manually
• Saves data entry by over 70% as
more than 80% of accounts
transaction originate in operations
• For example, when a bill is
generated, Billed Debtor ledger is
Dr. and Income Cr.. When bill is
collected Bill Debtor is Cr. and
Cash/bank Dr.

23. Understanding WebXpress Accounts Features
Automatic Posting Treatment Chart
• All operational transactions are integrated with accounts as per pre-set accounting rules
• All posting carried out ONLY on finalization of an operational transactions
• These rules define instance of accounting, location and entry
• The rules are set in accordance with Indian Accounting Standards as set by ICAI and in line with
Accounting policies of customer
• For example, following rule sheet defines accounts treatment when bill is generated

24. When Bill is Generated
When Bill is Generated
Value Name
Acccode Accdesc Debit Credit Narration
Sub Total
CDA0001 Billed Debtors 5050 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
CDA0002 Unbilled Debtors 0 5050 WHEN BILL IS GENERATED BL/KNUN/07/700002
S.tax
CDA0001 Billed Debtors 606 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
CDA0002 Unbilled Debtors 0 606 WHEN BILL IS GENERATED BL/KNUN/07/700002
Cess
CDA0001 Billed Debtors 12 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
CDA0002 Unbilled Debtors 0 12 WHEN BILL IS GENERATED BL/KNUN/07/700002
H. Cess
CDA0001 Billed Debtors 6 0 WHEN BILL IS GENERATED BL/KNUN/07/700002
CDA0002 Unbilled Debtors 0 6 WHEN BILL IS GENERATED BL/KNUN/07/700002

25. Auto Posting File
Please double click on file below to see
sample Auto Posting Policies for various
transactions

26. Understanding WebXpress Accounts Features
EVERY LOCATION AS PROFIT CENTER
• All accounting entries are posted in
WebXpress along with reference of
location
• Thus it is possible to view every ledger
filtered by a every location
• This helps to check P&L, TB and BS of
every location individually
• The location can be grouped by area
or region to get area wise or region
wise P&L analysis
REAL TIME CASH & BANK STATUS
• All Dr and Cr entries are posted as
transactions are carried out
• Cash/ bank is Dr./ Cr. as a result of
these entries
• All transactions can be viewed in form
of a Cash & Bank statement
• It is possible to view cash & bank
statement of ANY location from
anywhere subject to rights
• Thus, management has an ONLINE &
REAL TIME idea of cash/ bank position
of entire business

27. Chart of Account
CoA features
• Chart of accounts is specified in
WebXpress by company’s accounts
department
• CoA remains SAME for all locations
and can not be altered by locations
• CoA is managed centrally and
modifications care carried out with
approval from Account Head/ CFO
• WebXpress provides its own internal
account code to each account group
and ledger
• It is possible to also define company’s
internal accounts code against each
account or group
• It is possible to add new account
heads or inactivate existing account
heads
System accounts
• Some of the account heads are also
used to post automatic accounting
entries for transactions
• These accounts are embedded into
transactions
• These accounts CAN NOT BE removed
from CoA, but names can be changed
• Example accounts:
– Billed Debtors
– Sundry Creditors
– Cash in hand

28. COA
COA Hierarchy
• CATEGORY
– GROUP
• SUB GROUP
– LEDGER
EXAMPLES
• ASSETS
– Fixed Assets
• Furniture & fixtures
– Investments
– Current Assets
• LIABILITIES
– Share Capital
– Reserves & Surplus
– Current Liabilities
• INCOME
– Operations Income
• Freight Income- TBB
– Other Income
• EXPENDITURE
– Operations cost
• Transport Costs
– Personnel cost
– Communication cost

29. Thank You
KEEP IN TOUCH
Headquarters Regional Sales Office
114, Sundervilla, S. V. Road,
Santacruz (West), Mumbai – 400052
+91 93 232 428 02
+91 22 325 735 60
ECFY Consulting Pvt. Ltd.
107, First Floor, Suncity Trade Tower,
Sector–21, Gurgaon – 122001
+91 93 117 363 59
info@webxpress.in www.webxpress.in