Introduction To Microsoft SharePoint 2013
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Microsoft SharePoint is a Web application platform developed by Microsoft. First launched in 2001, SharePoint has historically been associated with intranet content management and document management, but recent versions have significantly broader capabilities
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Introduction To Microsoft SharePoint 2013
- 1. -Vikas Mane | Vishal Pawar
- 2. Overview What is Sharepoint? -Microsoft SharePoint is a Web application platform developed by Microsoft. First launched in 2001, SharePoint has historically been associated with intranet content management and document management, but recent versions have significantly broader capabilities
- 3. About SharePoint SharePoint is the business collaboration platform for the Enterprise and the Internet. When people need to work with other people, with content and information, or with line-of-business data, they can use the rich, out-of-the-box set of integrated capabilities in the SharePoint platform. People can also customize these capabilities to address specific business needs and integrate them with other products and solutions. Using the same set of capabilities and tools, companies can deploy SharePoint both inside the enterprise (that is, intranets) and outside of the firewall (that is, extranets, the Internet) so employees, customers, and business partners can work with the platform.
- 4. SharePoint comprises a multipurpose set of Web technologies backed by a common technical infrastructure. By default, SharePoint has a Microsoft Office-like interface, and it is closely integrated with the Office suite. The web tools are designed to be usable by non-technical users. SharePoint can be used to provide intranet portals, document & file management, collaboration, social networks, extranets, websites, enterprise search, and business intelligence. It also has system integration, process integration, and workflow automation capabilities.
- 5. Typical SharePoint site may Contain • Document library: For many file types, including documents and spreadsheets, use a document library. • Picture library: To share a collection of digital pictures or graphics, use a picture library. • Wiki page library: To create a collection of connected wiki pages, use a wiki page library. • Form library: If you need to manage a group of XML-based business forms, use a form library. List webPart :you can add items to the list Discussion Boards: you can call it as announcements Contacts: you can add the contacts here Content Editors: you can use it add the static content Links: it can contain the different link you can add it directly
- 8. SharePoint Family Windows SharePoint Services Site Framework Foundation Web Parts/Web Parts Pages Lists Sites Collaboration Features Document management Workspace sites Surveys, discussions, etc. SharePoint Portal Server An application of WSS Areas and Listings – provides organization/structure Search, Alerts User Profiles, Audiences, “My Site”
- 9. Sites, Workspaces and Areas Collection of pages, lists and other information to present a set of related information Analogous to a “Site” in IIS Same as a “Site” or “Web” in FrontPage Windows SharePoint Services Team Sites Meeting workspaces Document workspaces SharePoint Portal Server Areas Personal sites (“My Site”)
- 10. Sites and Workspaces Technically, Site == Workspace “Top-level” sites are islands (without SPS site directory) Child sites are sub- directories below their parents “Top-level site” and its children are called a “Site Collection” Site collection stores common: Web Part Gallery List Template Gallery Site Template Gallery Top-Level Site Child Site Child Site Child Site Child Site Site Collection
- 11. Page Customization The best thing about SharePoint technologies: Ready-to-use “Out of the Box” UI The worst thing about SharePoint technologies: Ready-to-use “Out of the Box” UI Customizing the SharePoint look and feel: Themes Cascading Stylesheets FrontPage 2003 Site Definitions
- 12. Templates (WSS Only) List Templates and Site Templates Allows end-users to reuse and share customizations Stored in site-collection level galleries Packaged as .STP files (import and export from gallery) A FrontPage .FWP file is almost the same thing Rename to end in “.CAB” to see what’s inside! Template changes do not affect existing sites and lists
- 13. Where is the content? SQL Files • Site definitions • Admin Pages • Javascript • Style sheets • Web part code • Lists • Web part placement, metadata • Site metadata • User Content } }
- 14. What Is A Site Definition? Each ‘Site Definition’ defines a unique type of SharePoint site Multiple site definitions ship in Microsoft® Windows® SharePoint™ Services Team Site Meeting Workspace Document Workspace
- 15. What Is A Site Definition? (cont.) Set of files located in the file system of a Windows SharePoint Services Web server (incl. SharePoint Portal Server) XML files ASPX pages Document templates (.dot, .htm, etc.) Content files (.gif, .doc, etc.) Site definitions specify list types, Web pages, navigation, and site content Site definitions reference installed list definitions, Web Parts, event handlers, and custom JScript
- 16. SharePoint Development Web Part Development Event Handlers UI Customizations Style sheets FrontPage customizations Custom Pages Custom Site Definitions Web Services Interfaces
- 18. 2007 – 2012: Revolutionary Trends
- 19. SharePoint 2013
- 20. SharePoint Share
- 21. Web & Application Servers | Single Server Farms Minimum Hardware Requirements Processor: 64-bit, 4 cores RAM: Single server installation – 24GB WFE or app server in a three-tier farm – 12GB Hard disk: 80 GB free for system drive Maintain 2x free space as available RAM Web tier Application tier Database tier Web servers with query component Database server with: • Central Administration configuration and content databases • Content databases • Search administration databa • Crawl database • Property database Application servers with: • Central Administration • Search administration component • Crawl component Load balanced or routed requests Hardware Requirements
- 22. Database Servers Minimum Hardware Requirements Processor: 64-bit, 4 cores for “small” deployments 64-bit, 8 cores for “medium” deployments RAM: 8 GB for “small” deployments 16 GB for “medium” deployments Overall RAM depends on usage models and data size Hard disk: 80 GB free for system drive SP Data Storage dependent on corpus size, performance requirements, etc. Web tier Application tier Database tier Web servers with query component Database server with: • Central Administration configuration and content databases • Content databases • Search administration databas • Crawl database • Property database Application servers with: • Central Administration • Search administration component • Crawl component Load balanced or routed requests
- 23. Web & Application Servers Minimum Software Requirements 64-bit edition of Windows Server 2008 R2 Service Pack 1 (SP1) Standard, Enterprise or Data Center Windows Server 2012 Standard or Datacenter Preparation tool installs the following prerequisites: Web Server (IIS) role Application Server role(s) Microsoft .NET Framework 4.5 Microsoft Information Protection & Control Client (MSIPC) Windows Identity Foundation 1.0 and WIF Extensions SQL Native Client 2008 R2 SP1 Sync Framework 1.0 SP1 Windows Server AppFabric (Velocity) + CU1 (KB2671763) WCF Data Services 5.0 (ODataLib – Open Data Library) Windows PowerShell 3.0 Software Requirements
- 24. 64-bit edition of Microsoft SQL Server 2008 R2 Service Pack 1 OR Microsoft SQL Server 2012 For BI scenarios SQL 2012 SP1 is required 64-bit edition of Windows Server 2008 R2 Service Pack 1 (SP1) Standard, Enterprise, or Data Center OR Windows Server 2012 Standard or Datacenter Database Servers Minimum Software Requirements
- 25. Office 2010 or Office 2013 For full offline and integrated experience SharePoint Designer SharePoint Designer 2010 only works for 2010 mode sites SharePoint Designer 2013 works for both 2010 and 2013 mode sites SharePoint Workspace SharePoint Workspace 2010 work for 2010 mode (“14 mode”) sites 2013 introduces new SkyDrive Pro to replace this product – part of the Office client installation Office Client Minimum Software Requirements
- 26. Browser Support Matrix Supported in 2013 Supported with limitations Not Tested Internet Explorer 10 (32-bit) X Internet Explorer 9 (32-bit) X Internet Explorer 8 (32-bit) X Internet Explorer 10 (64-bit) X Internet Explorer 9 (64-bit) X Internet Explorer 8 (64-bit) X Internet Explorer 7 (both) X Mozilla Firefox (Latest version in-market) X Google Chrome (Latest version in-market) X Safari (Latest version in- market) X
- 27. Browser Compatibility for Publishing Sites WCM features in 2013 provide deep level of control over markup and styling Designers can target browser compatibility based on user agents Includes different mobile devices IE6 or standards based (IE 8+, Firefox 5.x, etc.) Design Manager for easy mark up editing and modification for different browsers
- 29. Find the perfect balance between compliance and collaboration Efficiently manage infrastructure while maximizing uptime, minimizing failures and downtime Empower end users while managing risk, complexity, and costs Manage Risk Manage Cost Manage Your Time
- 30. Create Control Protect Create and organize content easily with the help of relevant discovered information Manage content policy, information architecture and taxonomy Reduce risk and manage compliance with centralized eDiscovery tools
- 31. Enterprise Content Management Site-level retention policies Compliance levels extended to sites Policies include: Retention policy for sites and Team Mailbox associated with site Project closure and expiration policy Discovery Center Designed for managing discovery cases and holds Establishes a portal through which you can access discovery cases to conduct searches, place content on hold, and export content
- 32. Enterprise Content Management eDiscovery capablities Support for searching and exporting content from file shares Export discovered content from Exchange and SharePoint Team folders Seemless integration of Exchange and SharePoint to provide best of both world and end user flexibility
- 33. Internet Sites Use familiar tools to design rich and beautiful sites that represent your brand Create, reuse and consume content for any device and language Surface the right content to the right user with adaptive experiences
- 34. Web Content Management Support the tools and workflows designers use Variations & Content Translation Search Engine Optimization Cross Site Publishing Video & Embedding Image renditions Clean Urls Metadata navigation
- 36. Social Microblogging Share content, links, and media Follow people, sites, content, and conversations Activity Feeds Provides a view into recent activity related to content, links, media, and people
- 37. Social Communities Community sites with self-service administration and moderation Modern community features such as achievements and reputation Discussions Modern discussion boards Blogs Client application integration Categories, comments, and moderation
- 38. Connected Platform Ensure that information communicated via internal social networks is secure and compliant with centralized IT policies. Provide a single view of the people in an organization and bring together identity-based information from many sources. Build new social apps, and bring important information from your LOB applications directly into the newsfeed.
- 39. Mobile Classic and Contemporary views for mobile browsers Automatic Mobile Browser Redirection Target different designs based on user agent string Office Mobile Web Apps Excel PowerPoint Word Push notifications
- 40. Find what you’re looking for with intelligent results tailored to you Get answers and take action with an experience that’s always a step ahead Build smarter applications that can scale for any need
- 41. Search New Search architecture with one unified search Personalized search results based on search history Rich contextual previews
- 42. Business Intelligence Easily combine data from any source to create fully interactive reports and insights with guided exploration Visually discover and share insights for collaborative decision making across the organization Manage self-service BI with control & compliance for end user created assets
- 43. Business Intelligence Excel BI Instant analysis through In Memory BI Engine Power View Add-in Excel Services Improved data exploration Field List and Field Well Support Calculated Measures and Members Enhanced Timeline Controls
- 44. Business Intelligence PerformancePoint Services Filter enhancements and Filter search Dashboard migration Support for Analysis Services Effective User Visio Services Refresh data from external sources – BCS and Azure SQL Supports comments on Visio Drawings Maximum Cache Size service parameter Health Analyzer Rules to report on Maximum Cache Size
- 45. SharePoint 2013 makes customizingsites easierforuser, web designerand professional developeralike. Thecloud providesyouwith thefreedom to choose howand wheretohostyour apps. A new development model forbuilding apps providesa secureand scalablewayto build SharePoint solutions.
- 47. Cache Service There is a new distributed cache service in SharePoint 2013 based on Windows Server AppFabric Distributed Caching It is used in features like authentication token caching and My Site social feeds SharePoint 2013 uses caching features that cloud-based cache (Windows Azure Cache) does not support at this time, so only local cache hosts can be used SharePoint ONLY supports the version of caching that it ships – you cannot independently upgrade it.
- 48. Request Management (RM) The purpose of the Request Management feature is to give SharePoint knowledge of and more control over incoming requests Having knowledge over the nature of incoming requests – for example, the user agent, requested URL, or source IP – allows SharePoint to customize the response to each request RM is applied per web app, just like throttling is done in SharePoint 2010 RM is turned off by default
- 49. New Replacement for Web Analytics Service The Analytics Platform replaces the Web Analytics service application Some of the reasons for that included: There was no concept of item-to-item recommendations based on user behavior, i.e. people who viewed this also viewed that Couldn’t promote search results based on an item’s popularity (as determined by # of times an item was viewed) It required a very powerful SQL box and significant storage and IO Lists don’t have explicit view counts The architecture had problems scaling to large numbers
- 50. Themes Theme styling has been dramatically improved: Everything is now based on XML instead of a proprietary format PowerPoint is no longer used to create custom themes Supports “web fonts”, enabling web site designers to build a custom look without having to worry whether clients have the fonts installed locally You get much richer themes and common building blocks for customizing them A background image, palette and fonts with live preview The ability to preview how a site theme will look has been streamlined and no longer requires the publishing feature to work
- 51. Theming Experience This is what the theme experience looks like now, along with a sample of a site based on a customized theme:
- 52. Theme Selection and Configuration
- 54. Office Web Apps
- 55. Office Web Apps in SP2010 and other Wave 14 apps
- 56. Office Web Apps 2013 Office Web App
- 57. Why to dedicated Office Web Apps? Not all documents are in SharePoint Provide unified platform for other applications as well performance of Office Web Apps independent of the SharePoint environment Easier upgrade and maintenance for Office Web Apps functionality Easier consuming of Office Web Apps functionalities without complex SharePoint federation Easier to setup also without SharePoint – if only used for example with Exchange
- 60. Office Web Apps Collaboration With anyone with a browser Document Review Multi-user Authoring Change tracking Commenting Editing OneNote Web App Excel Web App PowerPoint Web App Word Web App Meetings Lync Integration Presentation Broadcast Async Navigation Media Playback
- 61. New, edit, view capabilities Office Web Apps 2013 can be also used as source for creation of the documents – not only for viewing or edits Creation and editing of documents require licenses for end users Updated licensing policy for better usage scenarios without Office client installation requirements
- 65. Resources SharePoint Products and Technologies on MSDN http://msdn.microsoft.com/sharepoint User Samples and informal Resource postings on GotDotNet http://www.gotdotnet.com SharePoint Customization http://www.sharepointcustomization.com SharePoint FAQ http://www.spsfaq.com Web Component Directory http://www.microsoft.com/sharepoint/webparts Product Information http://www.microsoft.com/sharepoint Newsgroups on msnews.microsoft.com http://wellytonian.com/2010/08/sharepoint-2010-site-template- screenshots-2/
- 66. Questions.. ???
- 67. For Any Further Queries on Sharepoint Rich out to me at Vikas@nmug.org For general Queries about NMUG admin@nmug.org
Notas do Editor
- IIS- Internet Information Services
- SharePoint is the place to share ideas, content and the vision of your company. It’s scalable enough to organize and manage all your information assets but it’s also designed to organize and store documents to enable personal productivity, keep teams’ in sync, and projects on track. It’s where you go to discover experts, share knowledge and uncover connections to information and people. It’s a hub for developers to build and deploy modern apps and for designers to build eye-catching websites. And because it’s built in the cloud in mind, IT Pros can manage cost, and meet the demands of compliance to manage risk. Finally, SharePoint 2013 has been built to handle almost anything our customers can throw at it so IT Pros can spend more time managing information, delivering innovation and manage their time effectively.
- 2010 Required .Net 3.5 SP1
- On the client side, the best experience will be had by Office 2010 and Office 2013clients. SharePoint Designer 2010 will only work for 14 mode sites and site collections, while SharePoint Designer 2013 will work for both 14 and 2013 mode site collections. SharePoint Workspace 2010 and 2013 will work both 14 and 2013 mode sites.
- ActiveX controlsSome features in SharePoint Server 2013 Technical Preview use ActiveX controls. In secure environments, these controls must be able to work on client computers before their features will function. Some ActiveX controls, such as those included in Microsoft Office 2013 Technical Preview, do not work with 64-bit browser versions. For Microsoft Office 2013 Technical Preview (64-bit), only the following controls work with 64-bit browsers:ppslax.dll – Slide library and PowerPoint 2013 Technical Preview integrationname.dll – Presence informationIE7 is fine with 2010 compatibility mode, but not in general with SharePoint 2013
- WCM-web content management
- With every release Microsoft have redefined collaboration and document management and with SharePoint 2013 Microsoft have designed a product that represents a new way to work together. Microsoft have continued to invest in its core capabilities but Microsoft wanted to put people at the center of the SharePoint experience. This manifests itself not only the way Microsoft have designed the product but also in the way we talk about “what you can do with SharePoint?” (Transition) This was a question that helped us to define SharePoint 2013 and can it be summarized in 5 key principles.
- SharePoint Server 2013 provides the most flexible and robust version of SharePoint to date. It provides IT Professionals more control over the infrastructure, and provides an enterprise-class foundation for efficiently handling multiple workloads and when combined with the powerful virtualization technologies in Windows Server 2012 enables you to increase your server consolidation ratios while reducing the amount of administrative effort required for managing the infrastructure. Through increased automation and improved remote administration, SharePoint Server 2013 helps organizations save money and time by automating repetitive IT tasks. The investments in the SharePoint Server 2013 platform can be categorized into three (3) pillars: Manage RiskCompliance with regulatory standards and the need to prevent business critical and personal data from being viewed by unauthorized users will continue to be a priority for businesses and corporate IT. One of the key pillars for compliance and preventing unauthorized access is the ability to exercise fine control over who has access to information and being able to monitor and report who actually accessed and modified critical information. SharePoint Server 2013 provides a broad range of features and capabilities designed to automate the assignment of compliance policies. Manage CostSharePoint Server 2013 provides scalability, reliability, and security while allowing customers to take advantage of the latest hardware innovations and computing technologies – making it capable of handling enormous amounts of data faster, more efficiently, and at a lower cost. Pressure to optimize your IT infrastructure for ever changing business conditions requires you to be agile, and that means investing in solutions that provide reliability and choice. SharePoint Server 2013 provides the flexibility to tailor your deployment based on your businesses’ unique needs. Manage Your TimeIT is facing exponential growth in managing user requests, users need to be enabled to do more with less dependency on their IT departments. In many cases IT is considered a bottleneck by users to productivity, and from an IT perspective, it’s increasingly difficult to keep up with emerging user demands while expected to maintain compliance and availability. Supporting users through intuitive tools and solutions enable them to choose how and when they’re upgraded, and programmatic access to centrally managed compliance policies ensures consistency, open collaboration, while allowing IT to focus on innovation.
- ECM has played a central role in Microsoft’s Business Productivity infrastructure. The promise that SharePoint has delivered over the years has been about bringing ECM to the masses, or bringing organizational content to everyone. The traditional approach to content management was one where it lived in its own unique silo, and didn’t really connect or talk to anything else. Independent apps with different user experiences handled social networking and collaboration. And enterprise search would be a different experience as well. Our Approach has been fundamentally different. In SharePoint 2010, we really brought these things together into a unified user experience that gives you the social networking and collaboration in the context of the content that is being managed. As a result, SharePoint 2010 provided the core capabilities required by most businesses with a standard platform at a reasonable cost.In SharePoint 2013, we take these core capabilities even further. Create: The content lifecycle begins with its creation, and it is rarely created in a silo. With SharePoint 2013, content creation is easier because you have the tools to find other relevant information or people to help. You can collaborate with colleagues to build content together, search for related content, and share your own work to facilitate collaborative work. In short, SharePoint 2013 delivers capabilities to make it even easier for individuals, teams and organizations to ideate, create, collaborate on, share and discover content.Control: We also continue to deliver rich content organization capabilities (e.g. , leaving organizations in control of the policies and processes that govern content management. Protect: Finally SharePoint 2013 delivers additional features that enable organizations to better meet compliance demands with eDiscovery capabilities that span the Office platform.
- This release of SharePoint is a pivotal release in many ways. What is today the best platform for collaboration, content management and search, now combined with the fresh new WCM capabilities allows organizations to create beautiful, adaptive and personalized experiences that can span across different channels and marketsDesign: In the past designing eye-catching websites meant training your team to use SharePoint Designer or engage with specialist developers. Today designers can build dynamic sites and do all their work using design tools they are familiar with (like Dreamweaver, Expression Blend, etc…)With SharePoint in this release we’ve made it easier to bring in design elements, and create beautiful sites that can work across a multitude of devices.Publish:The new search driven publishing model allows organizations to break down content silo’s while making it easier to re-use content acrossdevices and multi-lingual sites. With simple taxonomy based navigation controls non technical users can create targeted userexperiences that drive action, all without ever having to write a single line of code.Engage:With SharePoint 2013 Microsoft have introduced a new dimension to adaptive personalized experiences. Search not only plays a key role in targeting and tailoring the experience for users, but also with the new user behavior analysis can surface recommendations and help users stay engaged on your site andallow them to discover even more…
- With SharePoint 2013 organizations can deliver engaging, adaptive and cross-channel customer experiences to drive online business success.The first step of creating an engaging experience is getting the design right. In this release we made sure that designers areNOT tied down to the restrictions of the tools and standards they have to use, instead they can focus their energy on creating beautiful and rich sites usingthe design tools(Such as Adobe Dreamweaver, Microsoft Expression Web, or any other HTML editor) and standards(HTML5, CSS, JS) they are familiar with.Also in this release, we have significantlyminimized the SharePoint knowledge needed to successfully design and brand a SharePoint site with the new simplified markups, style sheets and the snippet gallery. For instance the snippet gallery allows designers to easily add SharePoint functionality to their sites without requiring them to be a SharePoint developer or expert.In previous versions of SharePoint, branding a site required specific technical expertise about things like what content placeholders are required on a master page, or how a master page implements certain classes of styles and SharePoint components…SharePoint 2013 introduces the Design Manager – a new interface and central hub for managing all aspects of branding your SharePoint site.The Design Manager enables a step-by-step approach for creating, importing design assets that you can use to brand your site. Upload design assets—images, HTML, CSS, and so on—and then create your master pages and page layouts. You can preview how your design looks either with-inyour design tool or on the page itself as you are designing it.As you only need to work with HTML,the Design Manager enables you to design great looking sites without requiring deep SharePoint expertise.Most companies todaystruggle engaging with the growing mobile audience. A site carefully crafted and designed for a desktopbrowser usually does not lead to the same experience on a smaller device. Engaging a mobile audience is more then simply ensuring that your content is readable on a small mobile device or a tablet.When users visit your site with mobile devices, with many distractions surrounding them it is important to make the most of that limited windowof opportunity. This requires more then just optimizing the content and layout for a small screen, but tailoring and delivering a whole newengaging experience that complements each devices unique characteristics. In this release with Device Channels designers can create channels that allow a single published site to be rendered in multiple devices in different tailored designs and layouts.Tailoring the experiences for any device works well if you can also tailor the content. With the new media asset management capabilities, it isnow much easier to handle image and video content. For example you can select a thumbnail used for a video just through the browser,display YouTube videos and manage multiple renditions of digital assets such as images.Creating an engaging user experience is only possible if your users can discover content and navigate on your site intuitively.The new Managed Navigation in SharePoint 2013 allows you to drivethe navigation elements on your site by using the term tagged with-in your content.This not only means that managing your site navigation is much easier now using the term store, but also because the same termstore is used for tagging content by your authors/editors, it will ensure that the user experience is consistent and adapts over time as your content also changes.In SharePoint 2013 as users navigate through your site and explore different categories, the experience will be adapt to that new context.In the example above, for Contoso News Video category we surfaced “Duration” refiner for videos, while for Contoso Electronics we provided a “Screen Size”refiner for “Laptops Category”. Managed navigation also provides the ability to create dynamic topics/category pages while minimizing the amount ofphysical pages needed. This is another example on how content and navigation should come together to provide a engaging and contextaware experience while ensuring content is re-used as much as possible.
- Land this point:Social should live where your people are. It should just be where they go to get work done.As organizations look at becoming more social it’s crucial to think beyond a set of features, and start to understand how social can help them achieve some of their key business needs; such as keeping employees up-to-date, breaking down silos, increasing reuse of information, documenting tacit knowledge, finding who knows what, making collaborative decisions and getting work done.Get connected: Break down silos and get your organization talking; the people inside organizations are used to social networking and use it in their personal lives to make it easier to connect with people with very little effort. Social isn’t just about what we do while we’re at our desks, but at all times of the day(and sometimes night); helping to ensure that regardless of location or device people can be social.Share knowledge: Organizations are a treasure trove of information – much of which is never documented. Often we associated the fact that information isn’t documented as a way to protect jobs, but more often then not it’s because the effort needed to document information and make it findable out weighs it’s benefit. SharePoint 2013’s social capabilities make this easier than ever to share information, to discuss and find answers with communities, and even find people/expertise based on the content people author as part of their everyday work. In other words - taking the effort out of making knowledge and people discoverable.Work together: SharePoint 2013 talks about ‘The new way to work together’, and social is really the center of this. Working together is truly representative of the need to connect experiences – from Lync, to SharePoint, to Outlook and beyond people work in many different ways on many different applications and locations all with the same goal: Get more done in less time.
- Social isn’t just about a features, it’s about the ability for users to stay up-to-date with information that they care about, helping people to get to know each other, and sharing information that’s important. Just getting this right would save a huge number of unneeded duplicate interactions and allow people to spend time getting their work done.The heart of the social experience in SharePoint 2013 is the newsfeed – it’s a summary of all your social interactions from your microblogs and community conversations, to the sites, content, and people you follow.The newsfeed gives people the ability to post, to reply to others comments, to like. If you’re following a hashtag, or someone posts a comment on a community of site all of this activity will appear on your newsfeed. The newsfeed can also be filtered to show information targeted directly at you, including @mentions, to help you quickly get involved in the conversation.There are multiple feeds as part of the social experience, your personal newsfeed, an ‘everyone’ or company feed that is used to share information with everyone at the company, and individual site feeds. It’s possible to post straight to another feed, such as a site feed or company feed, straight from your microblog.Following in SharePoint 2013 includes not only people, but documents, sites and tags. Trending tags displayed based on social analytics designed to help everyone in the organization keep a close eye on what everyone in the organization is talking about at any one time.When we think about communication and collaboration, we don’t want to limit where, or when someone can collaborate. With SharePoint 2013, we are bringingthe breadth of our experiences to all devices, and to all places. We’ll be delivering mobile applications, with a great mobile browsing experience for other platforms. Working from anywhere goes beyond SharePoint with native applications for OneNote and Lync on your favorite device.
- Speaker NotesOrganizations have large amounts of information spread across repositories and in people’s heads; the question is how organizations can make it easier to share knowledge – from questions and answers in communities, to finding information spread throughout silos in the organization, to determining who can help with a particular problem.In SharePoint 2013 we’re introducing an entirely new feature called ‘community sites’. You can think about it like a discussion forum, where you can get your questions answered and find people that would be relevant to your work. It’s really important to note that the impact that the ‘open by default‘ model that community sites follows has on an organization – this is a free place for people to communicate, ask questions and get answers; what makes this especially powerful is that also acts as a place for tacit knowledge to collect and when combined with the powerful search capabilities in SharePoint ensures that it’s discoverable even by those who aren’t members.In this screenshot we’re showing the Communities Portal site that will allow users to find and discover communities including those that have been featured, newly created, or recommended specifically for you. The goal for the portal is to make communities highly discoverable that will further the number of discussions, and the quality of the questions and answers.In this screen you can see that I can navigated into a community and I’m shown a list of recent discussions; this helps me understand what people are talking about right now, and allows me to interact with the community, or with a single click create a new discussion. Statistics like # of new members, views, or posts, as well as who the top contributors are great to get a sense of what topics are active or who is participating. Communities are designed to not just facilitate conversation, but reward people who contribute and ensure they’re visible. These types of rewards are crucial to ensure that people remain active and engaged.You can see threaded discussing with commenting, reply's, posts, and you see from this discussion, other people you might be interested in engaging with. Most importantly is the ‘best answer’ capability that allows community moderator or thread owner to select the best possible answer to the posted question – this is then made directly searchable with search so that when someone is looking for an answer to a question, they get it instantly through search.
- We’ve shown you how users EXPECT that social should follow them where they work with consistent Connected Experiences – but what does this mean for IT? It’s not a question of IF organizations will become more social, but a matter of WHEN. This means that IT has to figure out:This means that IT has to figure out how to -manage the environment, and all the users; -how to ensure that information is being shared securely to the right people without jeopardizing propriety information;-how to ensure that corporate governance – how to handle eDiscovery of information contained within social.-how to extend and develop to bring new solutions that continue to add business value.Office and SharePoint are the place where social across a company meets, and already offers many platform capabilities that IT departments will be looking for including:-Securing information – not just securing ACCESS to downloading information, but having the ability to control that actual information itself and avoiding compliance issues before they arise.-Managing identitiesSharePoint’s user profile allows organizations to take many identities from Active Directory to HR systems and bring them together in one place. This means social applications can go to one place, and get the information they need.-Integrating business applications Most organizations have many different systems that offer(or will offer) social experiences, how do you make it so that users don’t have to check several newsfeeds to get the information they need? SharePoint offers the ability to make existing LOB applications more social and to bring the social capabilities of applications directly into the newsfeed.
- Speaker NotesAutomatic Mobile Browser RedirectionTo access a site using the optimized mobile browser experience, a new feature called Automatic Mobile Browser Redirection must be activated on the site. When activated and a mobile browser is accessing the site, this feature checks the mobile browser to determine if it is capable of handling HTML5 or not. If the mobile browser supports HTML5, the contemporary view is rendered, else the classic view is rendered. This feature is activated by default when any of the following site templates are used: Collaboration templates: Team Site, Blank Site, Document Workspace, Blog, Group Work Site, Visio Process Repository Meetings templates: Basic Meeting Workspace, Blank Meeting Workspace, Decision Meeting Workspace, Social Meeting Workspace, Multipage Meeting Workspace Enterprise templates: Document Center, Records Center, Business Intelligence Center, My Site Host, Basic Search Center, FAST Search Center All other site templates require you to explicitly activate the feature. Office Mobile Web AppsIn SharePoint Server 2010, Office Web Apps provides browser-based companions to Office Word, Excel, PowerPoint and OneNote. When Office Web Apps is installed on SharePoint Server 2010, Office Mobile Web Apps is also installed on the server. Office Mobile Web Apps enables users to open documents in the mobile web application using a mobile browser. With SharePoint Server 15, Office Web Apps is no longer a companion product installed on a SharePoint Server. Instead, Office Web Apps Server is a new stand-alone server product that delivers Office Web Apps functionality on your private network. Although these are now separate products, Office Web Apps Server continues to enable Office Mobile Web Apps, making them available to mobile users who access SharePoint sites. Together, SharePoint Server 15 and Office Mobile Web Apps offer a better user experience when interacting with documents on a mobile device. For instance, when both products are used together, a user opens a server-based version of the document in the mobile browser. Without Office Mobile Web Apps, the end user would first have to download the file and then open it in Office Mobile or an office document viewer. Push NotificationsSharePoint Server 15 supports applications on mobile devices (such as smartphones, tablets, and so on) that should receive notifications from a SharePoint site. Notifications can include events that happen in the site, such as when a user adds an item to a list or updates an item. For mobile devices to receive such notifications, device applications must register with a SharePoint site. Once the device is registered, you can write event handler code to interact with Microsoft Push Notification Service or notification services of other mobile device platforms. Notifications are sent from the server where the application is hosted to the registered mobile device application.
- Microsoft has invested heavily in search in the past several years….In this release we brought together SharePoint Search and FAST Search into a next generation search engine that we consider the best of both worlds. The scale and power of FAST with the simplicity and manageability of SP Search. But this release is far more then best of both worlds, it is step ahead for the entire search industry.Search in SharePoint 2013 focuses not just on technology, but the core belief that search should help users find what they are looking for and get answersto the questions they ask. This means doing far more then searching a index, but requiring the development of a entire new experience dedicated to the usersintent, that can analyze user interactions while having the flexibility to draw information from across the enterprise and even from out in the web.The search experience in SharePoint 2013 is beyond just a great user experience, as it will allow anyone looking to leverage the extensible engine to build their own experiences that can benefit much of the richness that SharePoint provides.Over the course of this presentation we will show how SharePoint 2013 search has made it easier to find information, get answers to questions and extend to beyond SP.
- Speaker NotesThe heart of a search engine is its ability to get the results you are looking for. However this can be hard to do because the “right results” can differ based on who you are, your context and even your previous actions and history.Out of the box SharePoint was designed to help you find the right result utilizing a combination of advanced relevancy algorithm’s from FAST combined with a entirely new analysis engine that can drive better results based on user interactions. With the analysis engine SharePoint 2013 search is far more tuned to what users are doing, and what others have found successful.Today’s information workers produce huge volumes of increasingly different types of content. SharePoint provides OOB connectors to common enterprise repositories such as Lotus Notes, Documentum, etc and makes it easy to add new custom connectors to help bring the right content to the right user.Search in SharePoint Server 15 includes many new capabilities and enhancements, from a re-designed architecture that is highly scalable to a customizable end-user experience that provides targeted results. An all new Search Experience, from the engine to the UX designed to make it easier than ever to find what you’re looking by combining your personal history, highly relevant results, and rich graphical navigators in a single highly usable interface. Personalized search results based on your search history: Make re-finding information easier than ever by promoting content that you’ve searched for in the past; making Search about more than finding documents, but as an aid to navigation.Rich contextual previews with meaningful actions: Finding the right document is made simpler by providing a variety of previewing capabilities to ensure you’ve got the right document, combined with contextual actions to continue your journey and complete your task.Intelligent and customized search results experience: SharePoint “15” enhances results relevance out-of-box with an ability to alter the layout and ranking based on what you’re looking for, and what you’ve found; taking relevance to a new level and giving administrators powerful tools for improving the Search Experience.
- Microsoft offers a Business Intelligence platform that helps organizations capitalize on trends and opportunities—and discover answers to new questions that help drive business value—in a way that no other vendor does. We believe Business intelligence should empower all users with self-service capabilities through familiar tools and experiences. Microsoft enables immersive insights to all users through self-service, data exploration and collaboration delivered through Office and SharePoint, the tools users know and love. At the same time, Microsoft offers the IT department the tools and capabilities they need to ensure that Self-Service BI can be easily managed. This is the strategy we are on to help our customers maximize their business opportunities and we are confident there is no other vendor in the industry with the vision or the assets necessary to deliver on it.
- Speaker NotesExcel BIExcel BI provides the capabilities to analyze and visually explore data of any size, and to integrate and show interactive solutions. In SharePoint Server 15, Excel BI offers certain new features to support business intelligence applications. These include the following: In Memory BI Engine (IMBI): The In Memory multidimensional data analysis engine (IMBI), also known as the Vertipaq engine, allows for almost instant analysis of millions of rows and is a fully integrated feature in the Excel client. Power View Add-in for Excel: Power View (Crescent) is powered by the BI Semantic Model and the VertiPaq engine, and enables users to visualize and interact with modeled data by using highly interactive visualizations, animations and smart querying. Users will be able to present and share insights with others in the organization through rich storyboard presentation capabilities. Decoupled PivotChart and PivotTable reports: Users can now create PivotChart reports without having to include a PivotTable report on the same page. Trend analysis: Excel Services supports the ability to conduct trend analysis from cells in PivotTable reports that use OLAP data, such as Analysis Services cubes or PowerPivot data models. Excel ServicesExcel Services enables people to view and interact with Excel workbooks that have been published to SharePoint sites. Users are able to explore data and conduct analysis in a browser window just as they would by using the Excel client. In SharePoint Server 15, Excel Services offers certain new features to support business intelligence applications. These include the following:Data exploration improvements: People can more easily explore data and conduct analysis in Excel Services reports that use SQL Server Analysis Services data or PowerPivot data models. For example, users can point to a value in a PivotChart or PivotTable report and see suggested ways to view additional information. Users can also use commands such as Drill Down To to conduct analysis. Users can also apply the Drill Down command by using a single mouse click. Field list and field well support: Excel Services enables people to easily view and change which items are displayed in rows, columns, values, and filters in PivotChart reports and PivotTable reports that have been published to Excel Services. Calculated measures and members: Excel Services supports calculated measures and calculated members that are created in Excel. Enhanced timeline controls: Excel Services supports timeline controls that render and behave as they do in the Excel client. Application BI Servers: Administrators can specify SQL Server Analysis Services servers to support more advanced analytic capabilities in Excel Services. Business Intelligence Center update: The Business Intelligence Center site template has been streamlined. It not only has a new look, it is easier to use.
- Speaker NotesPerformancePoint ServicesPerformancePoint Services enables users to create interactive dashboards that display key performance indicators (KPIs) and data visualizations in the form of scorecards, reports, and filters. In SharePoint Server 15, PerformancePoint Services offers certain new features to support business intelligence applications. These include the following: Dashboard Migration: Users will be able to copy entire dashboards and dependencies, including the .aspx file, to other users, servers, or site collections. This feature also allows the ability to migrate single items to other environments and migrate content by using Windows PowerShell commands. Filter Enhancements & Filter Search: The UI has been enhanced to allow users to easily view and manage filters including giving users the ability to search for items within filters without having to navigate through the tree. BI Center Update: The new BI Center is cleaner, and easier to use with folders and libraries configured for easy use. Support for Analysis Services Effective User: This new feature eliminates the need for Kerberos delegation when per-user authentication is used for Analysis Services data sources. By supporting Analysis Services Effective User feature, authorization checks will be based on the user specified by the EffectiveUserName property instead of using the currently authenticated user. PerformancePoint Support on iPad: PerformancePoint dashboards can now be viewed and interacted with on iPad devices using the Safari web browser. Visio ServicesVisio Services is a service application that lets users share and view Microsoft Visio® Drawing (*.vsdx) and Visio 2010 Web drawing (*.vdw) files. The service also enables data-connected Visio Drawing (*.vsdx) and Visio 2010 Web drawing (*.vdw) files.to be refreshed and updated from various data sources.In SharePoint Server 15, new features in Visio Services include the following: Maximum Cache Size: A new service parameter, it is located on the Central Admininstration Visio Graphics Service Application Global Settings page. The default value is 5120 MB. Health Analyzer rules: New corresponding Health Analyzer rules have been added to reflect the new Maximum Cache Size parameter. Updated PowerShell cmdlet “Set-SPVisioPerformance”: This cmdlet has been updated to include the new Maximum Cache Size parameter. Commenting on drawings supported: Users can add meaningful comments to a Visio Drawing (*.vsdx) collaboratively on the web via Visio Services in full page rendering mode.
- Within the last decade the internet has evolved tremendously. From simple pages to robust social sites that support loosely coupled yet highly integrated 3rd party apps. From the beginning of SharePoint to today, SharePoint has also made significant changes from being a portal site to our newest release. SharePoint 2013. For the developer and ultimately benefiting the user, SharePoint 2013 has made a significant investments to provide a new way to bring custom solutions to users with the new web standards based cloud app model that are easily discoverable and yet will give IT and developers peace of mind knowing that they can scale, are safely isolated from SharePoint yet can leverage the full capabilities of SharePoint.SharePoint 2013 also becomes web designer friendly. Now simple branding and theming can be handled by the SharePoint user, or richer branding experiences can be created by web designers and imported into SharePoint with a few simple clicks. Making the site design process easier for not only the web designer but the professional SharePoint developer as well.The new cloud app model gives the developer the freedom of choice in how they implement apps for SharePoint. No longer are you tied to writing on top of the SharePoint platform, now you can write along-side it with the tools and web hosting platforms of your choice… Whether it is on premise or in the cloud… Whether the platform is IIS/ASP.NET, a part of the Windows Azure family of hosting options or a non-Microsoft web hosting platform. The final choice is up to you.
- SharePoint 2013 introduces a new distributed cache service based on Windows Server AppFabric distributed caching. The distributed cache is used in features like authentication, to cache FedAuth cookies, and social feeds in My Sites. This caching services uses features that are not available in Windows Azure Cache, so you cannot substitute Azure cache for the distributed cache service. One other thing that’s important to remember is that SharePoint only supports the version of caching that we ship with SharePoint. If an upgrade becomes available for Windows Server AppFabric caching you cannot apply that your SharePoint servers running the distributed cache service – only updates distributed by SharePoint can be applied.*****************************Pg. 6There is a new distributed cache service in SharePoint 2013, which is the latest version of the Velocity cacheIt is used in features like authentication token caching and My Site social feedsSharePoint 2013 uses caching features that cloud-based cache (!= Windows Azure Cache) does not support at this time so only local cache hosts can be used; may change in the futureSharePoint ONLY supports the version of Velocity that it ships – you cannot independently upgrade Velocity
- Request Management is a new feature in SharePoint 2013 that gives you knowledge about and the flexibility to route incoming requests. By being able to look at requests for certain characteristics – like what is the user agent, what Url is being requested, where is the request coming from – you can develop rules for routing those requests when needed.The rules and settings for Request Management are applied at the web application level, but it is turned off by default when you install SharePoint 2013.****************************Pg. 8
- There is a new analytics platform in SharePoint 2013 that completely replaces the Web Analytics service application from SharePoint 2010. We had some very specific reasons why we decided to take this approach. First, there was no ability to do item to item recommendations. For example, users who viewed this item also viewed these three other things. Secondly, it didn’t give us a way to promote search results based on an item’s popularity. This means being able to have items that are viewed more frequently percolate up higher in a set of search results. It also didn’t have a way to account for views of list items – so you couldn’t tell what items in a list were being viewed most frequently. Finally, from a hardware perspective it sometimes required a big server to power the Web Analytics service application, and even at that we hit certain thresholds where there was just more data than we could report on.**********************************************Pg. 121
- In SharePoint 2013 the theme styling engine has been really improved. Everything is now based on an XML format instead of a proprietary format. That means you won’t be able to use PowerPoint anymore to create custom themes as you could have done in SharePoint 2010, but we benefit from having a standardized format for the theming files. We also support web fonts, which means that your theme can include links to font files as part of the theme definition. So you no longer have to limit yourself to the handful of generic fonts that are installed everywhere – instead you can stylize your theme however you want and if the client doesn’t have those fonts installed locally, they’ll be automatically downloaded and installed so your site still looks great. We also offer very rich building blocks for developing a theme. We have an easy to use background image, palatte and fonts. In addition you can flip through different options and get a live preview of what the theme will look like. Finally the ability to preview how a site theme will look has been streamlined. In SharePoint 2010 it could only be done on a site that had enabled the publishing feature, but in SharePoint 2013 it can be done on any site type, with or without the publishing feature.******************************From Lionel’s email:Thanks for sending this out. With regards to the slides around theming:I would remove the sentence about HTML5. Theming doesn’t really do anything special to support HTML5 even though we definitely don’t do anything to not support it. It just works.I would call out the support for web fonts in our font schemes. This is a big win for web designers and power users that want a specific look for their site and want to take advantage of awesome fonts without worrying if they are installed on user machines. On slide 35 you refreshed the thumbnail screenshot but not the instant preview thumbnail. We should definitely update this especially because the stale screenshot is of a masterpage that got cut and no longer ships with the product. On the general messaging I would just note the following so you don’t get called out on anything while presenting. Previewing a theme before applying existed in O14. Though this is what is better:You don’t need publishing on to use it.It’s streamlined as part of the theming experience. We removed the need to re-run the engine if you preview and then apply so in the end you get to your themed site faster.Sure here is the quick overview of web fonts. With any website you pretty much have two options when choosing a font for your site. The first option is that you stick to a set of fonts that are pretty much guaranteed to be installed on client machine. These are called web-safe fonts and there are only around 8. There’s no definitive list (here is an example of good one http://www.w3schools.com/cssref/css_websafe_fonts.asp) but it pretty much boils down to fonts like Arial, Times new roman, and Tahoma. You would also set a fallback stack just in case someone doesn’t have the first choice font installed they can fallback to a third, fourth, etc. The second option is specify a web-font. In this case you give the browser the URL to the right font file and it gets downloaded along with the site. This is the best way to make sure visitors to your site see the site as it was designed. Especially with heavy trends of site designs that depend on typography to portray a distinct personality. You still need the fallback stack for browsers that don’t support web fonts though. In SharePoint theming all you need to give us is:In the font scheme file for the font slot you want:Four URLs to the web-font files (4 for cross browser support). Two images for us to render in the font picker (we don’t want to trigger the download of a limitless number of font files when you open the font picker). And we take care of the rest J. Is there an upgrade story for o14 THMX files? Well, we support them as a legacy file format in SharePoint 2013, and you will not be able to create new themes in PowerPoint 15.Pg. 54
- Here are a couple of examples of what the theming experience looks like in SharePoint 2013. On the left side of the page you see the theme thumbnail gallery. It displays the out of the box themes that you can use as is, or you can customize them to look exactly like you want. On the right hand side of the page is an example of a site that has had a custom theme applied. In this case we just started with an out of the box theme, spent about 2 minutes customizing the layout, background picture, colors and fonts and that was it – we were ready to go. You can see how quickly you can make a site that doesn’t look anything like SharePoint if you want.******************************From my testing
- This is the theme configuration page. In this case we’ve selected one of the out of the box themes, but you can see how easy it is to change it. For the background image we can just drag and drop a new image on the existing one to change it out. In the Colors drop down we get a complete list of all the color palette combinations. The important thing to note here is that these are really palettes – meaning a collection of colors that are applied to the site, so you don’t have to manually pick one item at a time and try and change will still trying to create an artistically appealing combination. Understanding the palette combinations is very easy too – all you have to do is hover over any of the color combinations and the display will be instantly updated to show how it looks. The same holds true for the site layout and fonts drop downs. Once you’ve made all your selections click the Try It Out button. A rendering of what your home page will look like with the theme you’ve chosen will be shown. At that point you can start using it, or you can choose to try again and continue to modify your selections until you find a combination you like.Now lets take a look at a demo of the new theming capabilities in SharePoint 2013.******************************From my test
- In this presentation we’ll concentrate on general introduction with Office Web Apps 2013. We’ll concentrate on key changes compared to previous versions and how Office Web Apps 2013 has been improved from end user perspective to provide more enhanced functionalities cross multiple applications.
- Office web Apps 2013 is providing online versions of Word, Excel, PowerPoint and OneNote. There are some additional office web apps which are commonly think under same umbrella, like Visio, Outlook or Project - but those are not part of the Office Web Apps 2013 product, they are seperate solutions either part of SharePoint, Project Server or Exchange.This video concentrates on functionalities provided by Office Web Apps 2013, which are Word, Excel, PowerPoint and OnetNote Web Apps. In 2010 there was already a released version of these solutions, but at the time they were direclty part of the SharePoint project.
- Before having detailed look on what has been changed with Office Web Apps 2013, let’s look back on how things were working back in 2010. <click>So – when users were viewing Office document using Web Apps, they were always accessing document using SharePoint, which was actually hosting this Web Apps infrastructure to view and render documents for browsers. Basically Web Apps were part of the SharePoint service application infrastructure and they were managed and operated directly from SharePoint central administration.<click>If users were using Outlook Web Access to view documents stored in Exchange, they were basically then using different tools and technology to view the documents which provided separate or alternative user experience<click>Similarly if they were using Lync, we used again different technology for showing documents or when users were viewing PowerPoint presentations actually we required that you had at least PowerPoint 2007 client installed on your computer to be able to view or share the presentations with other persons<click>Since also the Office Web Apps were directly part of the SharePoint deployment, it meant that in larger enterprises where they had numerous SharePoint farms, there was additional operational and management overhead for each of the farms to ensure that files could be accessed and viewed using browser. This basically caused additional operational costs.
- With 2013 release, we really wanted to have consolidated and consistent user experience cross the different solutions, so that end users can take advantage of the same capabilities regardless of the solution they are using. <click>So what we did with 2013 release is that we separated the Office Web Apps to it’s own identity and we connect the SharePoint server to it<click>In addition you can now connect Lync to same Office Web Apps farm to provide same user experience for Lync users as for the SharePoint users<click>As we can also connect your Exchange to Office Web Apps farm to provide similarly consistent user experience – or if you have multiple exchange instances, you can connect all of them to same Office Web Apps farm<click>And similarly if you have multiple SharePoint farms, you can connect these farms to consume the services from same Office Web Apps farm, so you don\t have to setup or operate multiple different platforms for the providing the browser based access to your documents, you can rather use one Office Web Apps farm and connect to that from all of the solutions<click>You can even open up files form any file share or web server, as long as you can access the files using URL – this gives for example possibility to present presentations from your internal file shares directly on the SharePoint pages or actually on any platform, without necessary to upload the file to specific location.<click>And actually since Office Web Apps implementation is based on published and documented protocols, you can actually extend this any way you want – meaning that it’s completely possible to provide additional viewer applications to present or render any other file types using similar approach.
- So – Office web apps is now it’s own product – Why did we actually want to that.First of all, not all documents are in SharePoint and we wanted to provide a way to provide consistent user experience cross different applications for the end user. Also the fact that lot of enterprises had numerous SharePoint farms, caused additional operational costs due the requirement to operate all of them individually – by providing consolidated platform as separate Office Web Apps farm, we can manipulate and configure Office Web Apps behavior from single location and that will have immediate affect cross our enterprise. This consolidated platform also provides us easier way to scale our platform based on usage. Since Office Web Apps are now hosted in dedicated hardware, we can more efficiently monitor their usage and increase the capability if needed based on overall usage of it.Now that Office Web Apps is also it’s own product, we can upgrade and maintain that without affecting availability of the SharePoint. Meaning that even though you would be upgrading your Office Web Apps all SharePoint sites would be still available and you could open up documents in Office clients…We can also now consume Office Web Apps functionalities without SharePoint – there’s no requirement to actually have SharePoint installed on the environment at all. All functionalities required for rending Office Web Apps are packaged to own servers – so there’s really no definite need for SharePoint at all for example if you only have Exchange in your on-premises and you would be using Office365 as your collaboration platform.
- One of the great changes also in the Office Web Apps 2013 is the new capability to use short URLs. In previous versions if you wanted to share link to document directly to Office Web Apps viewer, you had to use really long and cryptic URLs which were copied from the browser window. This often caused emails to look really messy and caused additional confusion on what was actually opened behind the link.With SharePoint 2013 and Office Web Apps 2013, we can now send links directly to file and using the extension Web=1 to indicate that document is opened in Office Web App mode. When this kind of link is then clicked on email or from any other location, browser which is pointing to requested file will get redirected to Office Web App viewer by SharePoint. You can for example get these short links from hover panels from each document library for sharing purposes.
- With Office Web Apps 2013, we also introduce better preview and presentational capabilities with SharePoint. We have that classic full screen mode for viewing and editing of individual files, but we can also use see or use Office Web Apps using alternative methods. First of all, we can review the content of all documents in document libraries without the need of opening document in full screen mode by using hover panels – but it’s not only that – you can actually embed any sized viewer to any html page hosted in SharePoint or in any alternative platform. This gives lot of flexibility from viewing perspective to present the document in any suitable location or format.
- When we think about collaboration within the Office Web Apps, we basically share this to three different categories – being Document Review, Multi-User authoring and Meetings.Within 2010 timeframe with document review, we basically meant mostly about editing – editing everywhere – using browser – and anyone could collaborate with me even though they wouldn’t have Office client to use, since they could have used simply browser to achieve the same objective. <click>In 2013 we’ve added two new features to improve the scenario. Change tracking or track changes in Word – in the Web App you can have track changes also visible and other people can then see changes you’ve done using either Office client or web apps as well. Other added feature is the commenting, which we’ve added to all Web Apps, which provides end users the capability to add, edit and view comments in document directly in web Apps – these comments are then visible also offline if documents are download from SharePoint or viewed using any offline clients.<click>Following scenario is the multi-user authoring – during 2010 our story was little bit limited, since we only supported multi-user authoring with OneNote Web App and with Excel web apps – it was also supported by Word desktop client and with OneNote desktop client. With Office Web Apps 2013, we are adding Word Web App and PowerPoint web app as the supported tools to collaborate online with multi-user authoring experience. With OneNote, PowerPoint and Word you can have also mixture of clients, meaning that you can have people accessing the same file using Office client and Web App doing simultaneous edits on particular file.<click>Office Web Apps are now integrated also with Lync and we are providing the capability to do async navigation with presented documents – meaniing that you can move forward or backward in shared presentation withouth interfering on what’s presented to other meeting participants. We also provide media playback from the Web Apps, so if you have videos embedded in presentations, those are visible and playable with any modern browser.<click>And key point of all of these capabilities is that all of the these are available for anyone using browsers – basically on any browser – we provide cross browser support for all of the web apps. You can collaborate with anyone who has browser access on the files without the need for real client side applications.
- Office Web Apps 2013 is also providing new capability to create new documents directly in the browser – meaning that you really don’t need to have Office client to create new document, you can rather start directly from browser and start sharing the document with your team for collaboration purposes. This capability is provide out of the box for any standard document library when Office Web Apps has been connected to SharePoint farm.We have also changed the license policy to be more user friendly for viewing purposes, so that anyone could be easily use Office Web Apps to present content of files in any html page. For the editing of the document, consumer SkyDrive is completely free, but for corporate purposes, you’ll need to have proper licenses to enable that. Kind of related on this, is the new capability in SharePoint to enforce the individual licenses even in account bases.