The document outlines the requirements for a project governance system for Petronas. It discusses (1) the need for a system integrator to develop technologies that can integrate with existing systems, (2) the governance framework which includes 5 levels to provide oversight, monitoring, data analysis and reporting, and (3) how the system would allow Petronas to have full visibility into project data through dashboards, alerts, and reporting across the entire project lifecycle.

1.  Current Practice Study
• Project Culture
• Project Standards
 System Requirement Study
 On site and Remote Assistance
 Local SME Representation
 End to End
PETRONAS PROJECT GOVERNANCE REQUIREMENTS
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Petronas requires a System Integrator dealing with various projects and armed with the
latest technologies that can compliment most of the existing systems out in the market.
ENGAGE
ANALYSE
DESIGN
DEVELOP
DEPLOY
SUPPORT
 Stakeholders
 Identify Enterprise needs
 Suit Clients Requirements
 Customizable
 Simulation &
Pilot Phase
 Gap Analysis
 Flexible
 Best Practice
GOVERNANCE  MONITORING  COMMISSIONING
Client Customization
Network
Architecture
On-Site
Training

2. 2
SUPPORT
& GUIDE
REVIEW &
BENCHMARK
STANDARDIZE
PLAN
IMPLEMENT
PARADIGM SHIFT APPROACH
Level 2:
DATA ANALYSIS
LEVEL 1:
OVERSIGHT & MONITORING
LEVEL 3
REPORTING
LEVEL 4
SCHEDULE & TASK MANAGEMENT
LEVEL 5
ON-SITE JOB COMPLETION
TRADITIONAL
APPROACH
TRANSFORMATIONAL
SHIFT

3. 3
PRODUCT
SUITE
Safety Risk
Management System
(SRMS)
Operability
Development
Management
System (ODMS)
Labour,
Equipment
& Materials
Management
System
(LEMS)
Project
Governance
Management
System
Single access point
and database for all
information ensuring
standardization and
consistency.
MASTER
ASSET & TAG
MANAGER
Manage through
standards and
naming convention,
approval, revocation,
workflows and a
structured MOC
tailored to the
Enterprise Client.
Assign and track the
completion of
preservation tasks
simply by providing
information on the
equipment, tools and
consumables.
ASSET
PRESERVATION
& WARRANTY
Identify steps,
resources, tools and
documents required
to perform any job.
Develop and maintain
job and task libraries
for both asset and
work activities.
STANDARD
JOB & TASK
MODELLING
Manage project
involvement,
purchasing
information and
track scheduling for
Vendors, Suppliers
and Manufacturers.
RESOURCE
MANAGER
MOC oversees the
assigning, tracking,
reporting and approval
of action items required
to implement changes
in highly regulated
industrial environments.
MANAGEMENT
OF CHANGE
(MOC)
5 Product
Suites
The System is a comprehensive enterprise level cloud software suite that
enables an industrial enterprise to report and oversee multi-discipline
tasks being performed in real-time globally.
DOCUMENT
& DRAWING
CORE MODULE
Commissioning &
Completions
Management
System (CCMS)
Core Modules
PROJECT GOVERNANCE SYSTEM REQUIREMENT

4. LEVEL 1 – DASHBOARDS & BUSINESS REPORTS
 With Project Governance Management System (PGMS), it is simple.
View the right information, from the right groups, at the right time. Binding the
entire suite of applications, comprising of the Completion & Commissioning (CCMS),
Safety Risk (SRMS), Operability Development (ODMS) and Labour, Equipment &
Material (LEMS) Management Systems. PGMS allows management to roll up Level 5
data for any phase or discipline of a project. Everything that is needed by the
management team to plan, estimate, execute and control project outcomes are
visible via:
 Project Summary Dashboards
 Project Performance Reporting
 Real-time Data Report
 Alerts & Intervention
 Location Alerts
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Business Unit / Projects Lifecycle Dashboard
Monthly Executive Reports
Analysis Reports

5. LEVEL 1 – DASHBOARDS DESIGN
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6. LEVEL 1 – ALERTS & INTERVENTION
6
User is able to drill down the information of
each project by clicking on the alerts.
Under Control
Warning
Needs intervention

7. Performance Summaries
Report Publication and Review
Phase Readiness Reviews / EVM Analysis
Project Reviews & Definition Rating
Reports
LEVEL 2 – ARTIFICIAL INTELLIGENCE
 Data analysis
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 Consolidated reporting  Trending & Forecasting

8. LEVEL 3 – DATA ENTRY & REPORTING
 Easy data-entry
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 Customized Reporting  Customized Workflows
and Approvals
WBS Setup
Risks / Issues / Lessons Learned
Collaboration – Contracts / RFIs
Management of Change
Procurement Estimating & Costing

9. KEY TAKE-AWAYS
The System Integrator will enable Petronas to :
 Gain ownership and control of all project information
 Have stringent management and full auditable governance
process
 Track responsibilities and accountabilities of project’s
stakeholders
 Detailed and reliable data from top to bottom
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10. PROJECT GOVERNANCE FRAMEWORK
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