Open access pilot presentation to the School of Pharmacy, Friday 26 July 2013

1. Open Access Pilot
26 July 2013
Lisa Kruesi & Belinda Spinaze
Wikimedia Creative Commons

2. Background
• Discussion paper presented to VC’s Committee
by UL in late March 2013
• VC’s Committee endorsed concept of OA and
recommended policy be drafted for Research
Committee
• Draft policy prepared and submitted to 9th April
meeting of Research Committee
• Working party established and reported back to
Research Committee in June 2013
• Recommended a UQ OA pilot be undertaken
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3. UQ Research Committee
OA Working Party
First meeting Tues 23rd March

4. Pilot Details
• July - Sept 2013 (Belinda Spinaze working with SPADS team)
• An OA pilot will be managed by the UQ Library and the Office of the
DVC(R), working with the Institute for Molecular Bioscience
(IMB), School of Business and School of Languages & Comparative
Cultural Studies
• Pilot will seek to:
– Ensure UQ compliance with NHMRC and ARC mandates (already in
effect)
– Encourage self-archiving of researcher publications in eSpace
– Establish efficient workflows and centralised support that minimises
compliance overhead for researchers
– Negotiate UQ-specific agreements with key publishers (e.g. Wiley) to
facilitate bulk deposits to UQ eSpace
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5. Evaluation
– Number of peer reviewed articles published by
the School since the period July 2012 based on
NHMRC funding. Obtain Chief Investigator listing
wherever possible
– Number of other peer reviewed articles published
by the School since July 2012
– If time permits, evaluation of other scholarly
publications for each of the pilot sites using UQ
eSpace data for the period 2012 onwards. The
report will include the OA status/options for each
item
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6. What is in eSpace?
Document type Total records OA records
Journal Article 94965 4245 (4%)
Conference
Papers 36486 2608
Book Chapters 10127 431
Theses * 9681 550
Images 5515 5515
Books 5343 575
* 7484 theses - UQ staff and students only
Other documents types include: Research Reports, Preprints, Working
Papers, Creative Works, Designs, Audio and Videos

7. Task Task responsibility Comments
1 Modify eSpace to facilitate easy
deposit of files
UQ Library In process
2 Determine if article is open access,
available after embargo, available
on a trusted repository (such as Pub
Med Central) or post print required
UQ Library UQ Library staff to check
Sherpa Romeo and
other sources
3 Link to article, download and attach
PDF, attach post print to eSpace
record and edit ‘OA compliance’
field in eSpace record
UQ Library
4 Advise School Unit Publication
Officer that post print is required
School Unit Publication
Officer
5 Request post print from researcher School Unit Publication
Officer
6 Provide post print to School Unit
Publication Officer
Researcher
7 Attach post print to eSpace record
and edit ‘OA compliance’ field in
eSpace record
School Unit Publication
Officer
8 Contact publisher to seek
permission for post print to be
archived on eSpace.
UQ Library Aim to have publisher
agreements for all UQ
publications rather than
a publication by
publication approach
9 Create note on eSpace record if
publisher is unwilling to give
permission
UQ Library/School Unit
Publication Officer
10 Maintain relevant statistics UQ Library
11 Create and maintain record of
publisher agreements
UQ Library
UQ Open Access pilot - Tasks
Note: task number 6 is the only task the
researcher will be asked to undertake as the
majority of the tasks will be undertaken by
the Library and the School Unit Publication
Officer.
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8. 8

9. Institute for Molecular Bioscience
9
58 (28%)
120 (59%)
26 (13%)
gold
green
contact publisher

10. Types of fields & files
• Open Access – Publisher DOI = when eSpace contains DOI that links
to the publisher’s web page & is OA within 12 months of
publication e.g. http://espace.library.uq.edu.au/view/UQ:240048
• Open Access – Publisher PDF = the final publisher version of an
article, obtained when a free copy is unavailable and the publisher
allows their copy to be added to an OA repository but is not OA
from their website.
• Open Access - Postprint = The final version of an academic article
or other publication - after it has been peer-reviewed and revised
into its final form by the author. The author's final version, with
formatting and copy-editing changes in place, it can be a word
document or a PDF but is not the publisher version.
• Publisher Permission Denied
• Doesn’t Comply
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11. Publisher Permission
Dear Lisa
The MJA's current policy is to allow repositories to link to MJA content, rather than allowing them to archive
PDFs of individual articles. The MJA is aware that repositories generally have a preference to archive PDFs of
articles and is currently reviewing its policy with respect to this.
The MJA website currently only archives select content from 1996 - 2001, but complete issues from 2002
onwards are available. Where an article a repository is seeking to deposit is not available on the MJA
website, the MJA may allow it to archive a scanned PDF of the article.
Permission is granted on a per request basis, although a single request may cover multiple articles.
When permission is granted it is conditional on the repository fully acknowledging the MJA as the original
source of the content. Acknowledgment is normally in the format below:
Authors. Title of Article. Med J Aust Year; Volume(Issue): Pages. © Copyright Year. The Medical Journal of
Australia - reproduced with permission.
Regarding open access articles like the one you mention below, all original research and all Indigenous Health
content is planned to remain open access.
Please let me know by return email if you have any further questions.
Jane Anderson
Subscriptions and Copyright Executive
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12. Proportion of
open access
varies according
to discipline
12House of Commons Business, Innovation and Skills
Committee, Open Access N-Z, Feb 2013

13. Going forward
• Chief investigator can obtain details for their
final report from UQ eSpace
• Next meeting of the UQ Research Committee
August 2013 – preliminary findings update
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14. UK higher education funding council OA
mandate (consultation document 25 July 2013)
• Monographs now exempt – though temporary
• Applies only to journal articles and conference
proceedings
• Average compliance rate reduced 70% - higher
for sciences 75%, social sciences 70% and
humanities 60%
• Alternative to targets are exceptions on a
case-by-case basis

15. More to come
• https://www.library.uq.edu.au/open-access
• openaccess@library.uq.edu.au
• Save the date:
Wednesday 30 October 2013,
Eminent Speaker Forum – Prof Alma Swan,
10-11.00 am lecture
“Is Open Access just another fad?”
Venue: The Sir Llew Edwards Building (no. 14), Auditorium - ground
floor University of Queensland, St Lucia
• Open Access Week October 21-25, 2013
• Australian Open Access Support Group

16. QUESTIONS & FEEDBACK
Pink_Sunset_of_My_Dreams_Free_Creative_Commons_Waikiki_Beach,_Hawaii.jpg
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