4. Introduction to Toronto Training
and HR
Toronto Training and HR is a specialist training and
human resources consultancy headed by Timothy Holden
10 years in banking
10 years in training and human resources
Freelance practitioner since 2006
The core services provided by Toronto Training and HR
are:
Training event design
Training event delivery
Reducing costs, saving time plus improving
employee engagement and morale
Services for job seekers
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10. Basic procedure 1 of 2
• The employee should be
informed, in writing, of the
alleged offence
• There should be a meeting
with the employee and
employer to discuss the
alleged offence. The
employee is allowed to be
represented at this meeting
by a union representative or
colleague
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11. Basic procedure 2 of 2
• The employee should have
the opportunity to appeal
against any sanction
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15. Investigations 1 of 4
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Definition
Triggers-internal
Triggers-external
Matters relating to conduct
Matters relating to poor
performance
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16. Investigations 2 of 4
STEPS TO TAKE
• When to investigate
• Document the complaint or
suspicion
• Determine any interim action
• Choose the investigator
• Prepare the materials
• Conduct the interviews
• Assess the information and
facts
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17. Investigations 3 of 4
STEPS TO TAKE (CONTINUED)
• Make the decision
• Issue a summary report
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18. Investigations 4 of 4
• Barriers to an effective
investigation
• Suspensions are often a
useful approach
• Outside counsel
• Internal and external
communications
• Decision
• Traits of an effective
investigator
• Common mistakes
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22. Witness interviews
• Conduct in private
• Accompanied employees
• Handwritten notes should be
contemporaneously “cleaned
up” and typed
• Always interview the offending
employee
• Have a review process in place
• Expand the interview subjects
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28. Performance Improvement Plans
(PIPs)
• Do everything possible to
ensure the employee has an
opportunity to improve and
remain employed
• Accelerate the process for an
uncooperative employee
• Times when you should skip
the PIP
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30. Surrounding circumstances
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Severity of the misconduct
Age
Seniority
Employment record
Role and responsibilities
Nature of the organization
Well-established policies and
procedures
• Is the misconduct voluntary?
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34. Resigned to your fate…
• Don’t try to persuade the
employee to resign
• Emphasize that it is completely
their choice
• Talk about references
• Should not affect the financial
settlement
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38. Discrimination 1 of 2
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Citizenship
Race
Place of origin
Ethnic origin
Colour
Ancestry
Disability
Age
Creed
39. Discrimination 2 of 2
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Sex / pregnancy
Family status
Marital status
Sexual orientation
Gender identity
Gender expression
Receipt of public
assistance
• Record of offence
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43. Proper documentation 1 of 3
• Create documents throughout
the course of an employee’s
employment
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44. Proper documentation 2 of 3
DOCUMENTS TO INCLUDE
• Minutes of meetings where
performance was discussed
• Disciplinary records
• Attendance data
• Documents showing the
violation of employee policies
• Documents showing
dissatisfaction with the
employee
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45. Proper documentation 3 of 3
DOCUMENTS TO AVOID
• Personal comments
• Overstatements
• Speculation or assumptions
• Emotionally charged language
• Incomplete documents
• Incorrect documents
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49. Effective incident management
systems
• Comprehensive report and
intake procedures
• Training for managers and nonmanagers
• Notification protocol
• Robust investigation procedure
• Range of remedial measures
and appropriate way to track
and communicate discipline
before it occurs
• Reporting and communication
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