PowerPoint presentations don't need to be slide after slide of bulleted lists! PowerPoint guru Alan Hoffman, dubbed "The Prince of PowerPoint" by syndicated columnist Richard Louv, shows how to go beyond conventional thinking to create more effective and compelling presentations. In this final lesson, we see how "explaining everything" can make a presentation come alive and create a stronger sense of buy-in.
2. “The Prince of PowerPoint,
Alan Hoffman, wields his
laptop like a sword – or a
magic wand.”
— Nationally-recognized columnist
Richard Louv, San Diego Union-
Tribune, June 13, 2004.
3. In lesson #4, we learned how
to split slides to make your
presentation easier to follow.
In this lesson (#5), we’ll see
how explaining everything can
bring home your key points.
4. Explain Everything
4 PRESENTATIONS WITH IMPACT
Avoid
Bulleted
Lists
1 Expand
Your
Graphics
2
Ensure
Legibility
3
4
Split Your
Slides
5
Explain
Everything
5
5. POSITIVE FORCES NEGATIVE FORCES
Accountability Lack of Accountability
Leadership No One’s in Charge
Right People Political Jobs
Urgency Inertia
Incentives Bad Incentives
Explain Everything
Let’s start 5
off with this
sample
slide. In it,
we’re trying
to explain
how
manage-ment
changes
are needed
in a
business.
6. POSITIVE FORCES NEGATIVE FORCES
Accountability Lack of Accountability
Leadership No One’s in Charge
Right People Political Jobs
Urgency Inertia
Incentives Bad Incentives
Explain Everything
The graphic 5
on the left
is hard to
decipher
and the text
too small to
read. The
table on the
right is
lifeless.
7. Explain Everything
Even if we 5
enlarge the
graphic, it’s
still
confusing.
What are
the coils?
What is this
graphic
really trying
to say?
8. Let’s use a graphical
analogy to not just
“illustrate” the point,
but to make it compelling.
9. Explain Everything
1 0 2 0 3 0
3 0 2 0 1 0
GOAL
We’ve laid 5
a football
field over
the original
graphic
(which we’ll
remove in
the next
slide), and
made the
company’s
goal the
field’s goal
line.
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10. Explain Everything
1 0 2 0 3 0
3 0 2 0 1 0
GOAL
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
We’ve 5
completely
replaced
the original
graphic
now. The
“current
conditions”
line is now
the line of
scrimmage.
11. Explain Everything
1 0 2 0 3 0
3 0 2 0 1 0
GOAL
Accountability
Leadership
Right People
Urgency
Incentives
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
The “team” 5
that can
help us win
our goal is
made up of
five key
players.
12. Explain Everything
1 0 2 0 3 0
3 0 2 0 1 0
GOAL
Accountability
Leadership
Right People
Urgency
Incentives
Pass the Buck
Laissez-Faire
Political Jobs
Inertia
Bad Incentives
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
Opposing 5
our team
are the five
negative
traits
pushing
back
against us.
13. Explain Everything
1 0 2 0 3 0
3 0 2 0 1 0
GOAL
Accountability
Leadership
Right People
Urgency
Incentives
Pass the Buck
Laissez-Faire
Political Jobs
Inertia
Bad Incentives
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
We can 5
push
toward our
goal…
14. Explain Everything
1 0 2 0 3 0
3 0 2 0 1 0
GOAL
Accountability
Leadership
Right People
Urgency
Incentives
Pass the Buck
Laissez-Faire
Political Jobs
Inertia
Bad Incentives
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
…but the 5
negative
traits will
push back
at us,
keeping us
from our
goal.
15. Explain Everything
1 0 2 0 3 0
Pass the Buck
3 0 2 0 1 0
GOAL
Accountability
Leadership
Right People
Urgency
Incentives
Laissez-Faire
Political Jobs
Inertia
Bad Incentives
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
If, however, 5
we hold
people
account-able,
we
can weaken
the
tendency of
people to
pass the
buck.
16. Explain Everything
1 0 2 0 3 0
Pass the Buck
Laissez-Faire
3 0 2 0 1 0
GOAL
Accountability
Leadership
Right People
Urgency
Incentives
Political Jobs
Inertia
Bad Incentives
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
If senior 5
manage-ment
exerts
greater
leadership,
then the
laissez-faire
attitude
among staff
will
decrease.
17. Explain Everything
1 0 2 0 3 0
Pass the Buck
Laissez-Faire
Political Jobs
3 0 2 0 1 0
GOAL
Accountability
Leadership
Right People
Urgency
Incentives
Inertia
Bad Incentives
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
If we make 5
an effort to
match the
right people
with the
right jobs,
we can
avoid more
“political”
appoint-ments,
making our
teams
stronger.
18. Explain Everything
1 0 2 0 3 0
Pass the Buck
Laissez-Faire
Political Jobs
Inertia
3 0 2 0 1 0
GOAL
Accountability
Leadership
Right People
Urgency
Incentives
Bad Incentives
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
If we can 5
better
commun-icate
our
sense of
urgency,
we can
weaken the
sense of
inertia that
many feel.
19. Explain Everything
1 0 2 0 3 0
Accountability
Leadership
Right People
Urgency
Pass the Buck
Laissez-Faire
Political Jobs
Inertia
3 0 2 0 1 0
GOAL
Incentives
Bad Incentives
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
And, finally, 5
if we better
align
incentives
with
outcomes,
we can
avoid the
counter-productive
distortions
of bad
incentives.
20. Explain Everything
1 0 2 0 3 0
Accountability
Leadership
Right People
Urgency
3 0 2 0 1 0
Pass the Buck
Laissez-Faire
GOAL
Incentives
Political Jobs
Inertia
Bad Incentives
$$5500 mmiilllliioonn iinn nneeww ssaalleess bbyy 22001155
Now you 5
can see
why we
have to
tackle these
five areas
of effort—
doing so
will give us
the ability to
overcome
negative
forces and
achieve our
goals.
21. …and the importance of
those five strategic focal points
Accountability Leadership Right People Urgency Incentives
went from abstract to OBVIOUS.
23. Ban the Bullet!
5 PRESENTATIONS WITH IMPACT
Avoid
Bulleted
Lists
1 Expand
Your
Graphics
2
Ensure
Legibility
3
4
Split Your
Slides
5
Explain
Everything
There you
have it: five
approaches
to creating
presen-tations
with
impact.
24. Congratulations!
If you made it through all
five “Ban the Bullet” lessons,
you now have the tools
to improve the effectiveness
of your own presentations.