Project Management for Academic Health Science Libraries - An Introduction

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The document discusses trends and issues in academic health sciences librarianship, including evidence-based practice, diversity, scholarly publishing, copyright and intellectual property, information literacy, emerging technologies, and changing patron needs. It also provides an overview of project management, outlining the defining, planning, implementation, and closing phases of projects. Key aspects of project management covered are work breakdown structures, task dependencies, communication, and risk analysis.

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Individual Project Part 3: Project Evaluation, Lessons Learned, and Synthesis of Insights Gained Though project managers often gain a great deal of experiential knowledge through the project management process, project evaluation offers them a chance to formalize the lessons they have learned. Part 3 of the Individual Project focuses on issues related to evaluating the success of a project and the debriefing process for capturing lessons learned. If conducting an interview, your interviewee must be able to speak to these topics. Alternatively, you may examine a minimum of three organizations that have published descriptions about the evaluation and debriefing process of a health care information technology project. Interview To prepare: Review the Individual Project Overview document linked in this week’s Learning Resources for additional information on this project. Pay particular attention to the questions you should ask in your interview. Locate a professional who manages or works on special projects in health care and is willing to speak about his or her experience. If such a person is not readily available to you, find someone in your community who has managed a project for an organization. The organization can be a volunteer service group, a faith-based group, a business, or another that meets your needs. The goal is to find an individual who has been in charge of a project important to the organization. Review the topics and questions below that should be addressed in your interview. Think about other related questions you might have for your interviewee and solidify your goals for speaking to and learning from this person. Topics and Questions: As in the other interviews, you will need to adapt your questions to the individual, setting, and projects. You are not required to ask these specific questions, but you are required to address the topics listed below (Note: If the interviewee cannot address a topic, conduct a literature search to find scholarly information or research on that topic). Evaluation · What tools or strategies do you use to evaluate the success of a project? · Can you give an example of a project that failed (or was not successful)? Lessons Learned · Describe the project outcomes o What were some successful outcomes of the project? Were the project goals met? o How do you conduct a debriefing of the project with the project team? o What happens to the information gained from the debriefing? o How do the project team and the organization support project debriefing? · Companies have historically looked at technical skills, but more and more business managers are realizing that the absence of good "people" skills tends to cripple projects. What are three critically important things a project manager (or project team member) must do well to help a project succeed? Please add questions of your own, including asking for advice for the future from your interviewee. To complete: In a 4 ...

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Task Dependencies Inserting an intravenous (IV) line is a multi-step process. Before attempting to find a suitable vein, nurses must gather the appropriate materials (tourniquet, catheter, IV tubing, etc.). Before puncturing a patient’s vein, nurses must first find one that is suitable. This process illustrates the project management principle of task dependencies . Each task in the process depends upon the previous one’s completion in order to begin. Once a project's scope has been defined and its work breakdown structure created, the next step is to generate a detailed and precise schedule for all activities in the project. This schedule allows for monitoring the project’s progress and provides a strategy for mitigating risk during the project's life cycle. The identification of the relationships (dependencies) between the tasks in a health information technology project is critical as you determine a project timeline. In this Discussion, you construct a brief example of a health information technology project that illustrates three of the four types of dependencies. In addition, you assess the importance of accurately identifying dependencies in a project timeline. To prepare: Review this week’s Learning Resources, focusing on identifying dependencies and sequencing activities. Bring to mind a health information technology project on which to focus for this Discussion. Note: You will use this same project idea to complete this week’s Assignment. Consider the tasks necessary to complete the project you selected. Think about the relationship between the tasks (i.e., the dependencies). Reflect on why it is important to accurately identify the dependencies in a project timeline. Post by tomorrow 10/11/16 a minimum of 550 words essay in APA format and at least 3 references, which addresses the level one headings as numbered below: 1) An example that illustrates dependencies, or relationships, between tasks in a health information technology project timeline. Include at least three of the four types of dependencies between tasks in the example. 2) Assess the importance of accurately identifying dependencies in a project timeline. Required Readings Coplan, S., & Masuda, D. (2011). Project management for healthcare information technology. New York, NY: McGraw-Hill. Chapter 3, “Project Management” “Time Management” (pp. 59–68) This section of Chapter 3 focuses on how project managers may plan and control a project schedule to complete a project in a given timeframe. The chapter explains the various aspects of tasks, resources, and scheduling that are necessary for effective time management. Project Management Institute. (2013). A guide to the project management body of knowledge (PMBOK guide) (5th ed.). Newtown Square, PA: Author. Chapter 6 “Project Time Management” (pp. 141–192) This chapter provides an overview of processes that can be used to manage a project so that it is completed on time: defining activiti.

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Journal of IT and Economic Development 6(1), 1-15, April 2015 1 Project Planning and Best Practices Mark Allen, Jason McLees, Crystal Richardson, Dedrick Waterford Project Management program, Drexel University, Philadelphia, PA, USA [email protected], [email protected], [email protected], [email protected] Abstract Successful organizations incorporate project planning and best practices into their business models. Such organizations use project planning and best practices to ensure they are being the most efficient, effective, and sustainable they can be. The Project Planning and Best Practices study documents the project planning process; defines the key elements of the usual project plan and risks associated with not addressing each element appropriately; and offers some industry best practices to mitigate those risks. The high tempo of most contemporary, professional projects engenders a demanding environment that allows little margin for failure to mitigate these risks. The study’s methodology included major books, an on-line article, and a personal interview on project management, project planning, and industry best practices as well as the authors’ own professional experiences at NASA, the U.S. Army, the U.S. Coast Guard, and Computer Sciences Corporation. It referenced internationally accepted resources and practices that are readily available to aspiring project managers. Further, it examined risks of not addressing the planning process and not implementing best practices within an organization. The study determined that virtually every step in professional project management includes project planning, and that the key elements of a project plan include project requirements; project management; project schedules; facility requirements; logistic support; financial support; and manpower and organization. Failure to effectively address each of these elements invites risk that can lead to project failure. After mailto:[email protected] mailto:[email protected] mailto:[email protected] mailto:[email protected] Journal of IT and Economic Development 6(1), 1-15, April 2015 2 studying this paper, the reader should have a clear understanding of how to properly plan a project and use best practices. Keywords: Project Planning, Best Practices, Project Management, Project Management Body of Knowledge (PMBOK), Project Management Institute (PMI) Introduction The objective of this study is to document the project planning process and best practices. The background includes the following elements. This topic was selected for its high potential to assist the reader with project selection and key elements of project management to achieve greater levels of organizational efficiency, effectiveness, and sustainability. The most effective project work is disciplined and aligned with corporate strategy. The study’s scope includes the key elements of the usual pro ...

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Discussion: Introduction to Project Management Consider the following list of skills and their importance in being an effective nurse: Analytical thinking and decision making Organization Motivation Flexibility Written and verbal communication skills Leadership Facilitation Time management Collaboration and negotiation Interpersonal skills In actuality, this list came from a job description in project management. In daily nursing routines, nurses often apply many of the same skills that are common to project management. In this Discussion, you are introduced to the value and use of project management in health care settings. To prepare: Review the information in this week’s Learning Resources on the applications of project management in health care. Select an article from the Project Management Institute (PMI) website or the Walden Library databases that demonstrates how project management methodology can be applied in health care settings. Consider how you might communicate the value of project management in health care settings to a group of nurses who are unfamiliar with the discipline. Consider strategies you might employ to motivate nurses to use project management methodology. By Day 3 Post by tomorrow 8/30/16 550 words with a minimum of 3 references from the list provided under Required Readings. Apply the level 1 headings as numbered below: 1) A brief summary of the article you selected (with reference). 2) Explain the beneficial application of project management methodology highlighted by the article. 3) Describe how you would communicate the value of project management to nurses who are unfamiliar with the discipline. 4) Generate at least two strategies for motivating nurses to utilize project management methodology. Required Readings Coplan, S., & Masuda, D. (2011). Project management for healthcare information technology . New York, NY: McGraw-Hill. Chapter 1, “Introduction” (pp. 1–9) This chapter reviews the current state of the United States’ health care system and health care information technology and how project management, information technology, and change management can help improve the system. Chapter 2, “Integrating Project, Information Technology, and Change Management” (pp. 11–31) This chapter examines management methodologies and areas of knowledge in the different types of management. The chapter correlates each process group with a specific knowledge area. Project Management Institute. (2013). A guide to the project management body of knowledge (PMBOK guide) (5th ed.). Newtown Square, PA: Author. Chapter 1, “Introduction” (pp. 1–18) This chapter provides definitions of projects and project management terms and concepts. The authors explain the relationship between project management and the other forms of management. Chapter 2, “Organizational Influences and Project Life Cycle” (pp. 19–46) This chapter explores the primary structure of a project. The chapter descri.

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Project Management for Academic Health Science Libraries - An Introduction

1. Teresa Jimenez

2. Trends or Issues in Academic Health Sciences Librarianship

3. data sets evidence based practice evidence based librarianship diversity scholarly publishing Federal Research Public Access Act copyright & intellectual property information literacy best practices distance students accessibility “ Web 2.0” demonstrating outcomes course management systems electronic resource management electronic health records open access collaboration with faculty emerging technologies institutional repositories federated searching the 3Rs expert searching for systematic reviews changing patron needs changing patron needs virtual services project management measuring quality proving worth bioinformatics tools liaison roles usability Trends or Issues in Academic Health Sciences Librarianship

4. data sets evidence based practice evidence based librarianship diversity scholarly publishing Federal Research Public Access Act copyright & intellectual property information literacy best practices distance students accessibility “ Web 2.0” demonstrating outcomes course management systems electronic resource management electronic health records open access collaboration with faculty emerging technologies institutional repositories federated searching the 3Rs expert searching for systematic reviews changing patron needs changing patron needs virtual services project management measuring quality proving worth bioinformatics tools liaison roles Trends or Issues in Academic Health Sciences Librarianship

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11. From projectcartoon.com: http://www.projectcartoon.com/cartoon/2

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Project Management for Academic Health Science Libraries - An Introduction

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