10 Tips for Better Meetings
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The document provides 10 quick tips for better meetings from Steve Kaye. The tips include avoiding unnecessary meetings, preparing an agenda, budgeting time appropriately, being selective about attendees, informing participants, focusing discussion on the topic, providing a safe environment, recording all ideas, being fair, and protecting one's own time by only attending important meetings. The overall message is that meetings should be carefully planned and facilitated to make the most effective use of participants' time and ideas.
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10 Tips for Better Meetings
- 1. Better Meetings 10 Quick Tips by
- 2. Meetings #1 Avoid Meetings • Ask: “How Else Can I Solve This?” - Phone Call? - Conversation? • Ask: “What Happens Without This?” - If “Nothing” Cancel the Meeting © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 3. Meetings Key Point A Meeting Is the Most Expensive Way to Find Solutions and Reach Agreements. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 4. Meetings #2 Prepare an • Lack of a Plan Scares People - They Retaliate by Misbehaving - Or They Hide by Saying Nothing • Lack of a Plan = Bad Leadership © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 5. Meetings Key Point If You’re Too Busy to Prepare an Agenda, You’re Too Busy to Hold a Meeting. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 6. Meetings #3 Budget Time • Include a Time Budget in Your Agenda • Spend Time in Proportion to the Value of the Results © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 7. Meetings Key Point A Meeting Is a Business Project that Must Earn a Profit. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 8. Meetings #4 Be Selective • Invite Only Those Who Can Make Meaningful Contributions • Leave out Spectators © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 9. Meetings Key Point A Large Meeting Costs More and Requires More Skill to Obtain Useful Results. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 10. Meetings #5 Inform Others • Send the Agenda Early - Allow People to Prepare • Call Key Participants - Confirm Expectations - Check on Preparation © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 11. Meetings Key Point Leaders Make It Easy for People to Succeed. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 12. Meetings #6 Focus on the Issue • Avoid Jokes, Stories, and Unrelated Issues • Use Questions to Direct Attention © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 13. Meetings Key Point People Use Jokes and Stories to Dominate in Your Meeting. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 14. Meetings #7 Provide Safety • Insist on Respect • Allow Everyone to Contribute • Avoid Ridicule, Criticism, and Other Attacks © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 15. Meetings Key Point A Safe Environment Encourages People to Contribute Better Ideas. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 16. Meetings #8 Record Everything • This Record Becomes: - The Result of the Meeting - A Rough Draft of the Minutes • This Also Helps: - Maintain Focus - Avoid Duplicate Ideas © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 17. Meetings Key Point Documenting People’s Ideas Shows Respect for Their Thinking. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 18. Meetings #9 Be Fair • Involve Everyone • Prevent a Few From Dominating • Reach Agreements Through Consensus © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 19. Meetings Key Point People Will Support Results Obtained Through a Fair Process. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 20. Meetings #10 Protect Yourself • Attend Only Meetings That Matter • Ask for The Agenda and Your Role Before Agreeing to Attend • Use the Agenda to Prepare High Value Contributions © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 21. Meetings Key Point Your Conduct in Meetings Shows Your Effectiveness as a Leader. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 22. Meetings Want to Know More? • www.stevekaye.com • www.stevekaye.typepad.com I Can Help. Call Me. Steve Kaye 714-528-1300 © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com
- 23. Meetings Steve Kaye • Author, Speaker, Facilitator - Since 1992 • More Info at: - www.stevekaye.com - 714-528-1300 • Want Results That Last? Call Me. © Steve Kaye • P.O. Box 208 • Placentia, CA 92871 • 714-528-1300 www.stevekaye.com