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SMART Room System for Microsoft Lync
- 1. for Microsoft® Lync® SMART Room System™ Version 1.0 March 18, 2013
- 2. Is video part of the conference room? Most conference rooms are not yet enabled for video Most popular projectors do not work well with video How long does it take to start a meeting?1 Average time: 8:12 minutes Longest time: 22:07 minutes And what about collaboration? Can you present a PowerPoint or share your desktop? And what about interactive white boarding? Is telepresence the right solution for all companies? Telepresence $300,000 + annual maintenance contracts Marketed at executives—not information workers
- 3. Microsoft Lync for the meeting room • Full and familiar Lync experience optimised for immersive meeting experience • Easy for users to schedule, join and manage meetings • Simple to deploy for IT Admins, does not require 3rd party infrastructure • Native Lync software delivered in a comprehensive partner hardware solution
- 4. Goals for Lync Room System Start meetings with 1 click Scheduled or ad hoc meeting Laptop free or laptop driven meeting Automated hardware startup In room attendees can see and hear remote attendees Remote attendees can see and hear in room activities Easy to switch between presenters Easy to access meeting content Easy to manage meeting controls
- 5. Introducing the SMART Room System™ • Complete, turn-key hardware solution built to Microsoft specifications for Lync Room Systems • Includes: – SMART display(s) – Embedded appliance PC – Room control console – Camera (includes microphone in small system) – Speakers – Table top microphone (for medium and large systems) – Wall mount for displays – Optional stand
- 6. Three room sizes SKU SRS-LYNC-S SRS-LYNC-M SRS-LYNC-L Model Name SMART Room System for Microsoft Lync Small SMART Room System for Microsoft Lync Medium SMART Room System for Microsoft Lync large Room Size (up to) 6 people, 100 sq ft 12 people, 180 sq ft 16 people, 300+ sq ft Panel 70" 84" 2 x 70" Camera 1 (audio on) 1 (audio off) 1 (audio off) Table Mics - 2 2 Speakers 1 pair 1 pair 1 pair Console 1 1 1 Appliance PC 1 1 1 Wall Mount 1 1 2 Stand 1 (optional) 1 (optional) 2 (optional)
- 8. Large Room
- 9. Why SMART? • Completely integrated, turn-key solution – All components designed to work together – Solution from a single vendor • Variety of room sizes – Only room system with 3 sizes – Only room system to offer 70” and 84” display • Industry-leading interactive display – Intuitive design – Touch interaction and ink capabilities …continued
- 10. Why SMART? (continued) • Largest console – 11.6” display – Easy touch interaction • Superior camera features – 109 degree field of view – Functions in a variety of lighting conditions – Camera placement for natural experience
- 12. SMART display • Object awareness: display automatically detects a finger or a pen without special mode switches or buttons; allows users to erase with their palm • Proximity detection for automatic presence detection to power-on and power-off displays • Note: the SMART Room System supports single touch only
- 13. SMART room control console • 11.6” display • Easily control meeting activity • Switch between content, layouts and presenters
- 14. SMART camera • Integrated HD camera • Wide angle lens - no need for pan/tilt/zoom functionality • Adjusts to any light conditions • Natural viewing angle reduces eye gaze 109°
- 15. SMART conferencing audio Speakers • High quality sound reproduction Table Microphones • Mute button and indication on all microphones • Up to 4 microphones can be daisy chained together
- 16. Wall-mount and stand Wall-mount and stand • Tilt for easy bottom access • Integrated cable management • No wall reinforcement
- 17. Lync experience
- 18. Join and start meetings Meeting setup and connectivity just works • Proximity detection • One touch meeting start • Laptop free or laptop driven meeting • HD video with wide-angle view -- no need to mess around with pan and zoom controls
- 19. 19
- 20. Lync video Consistent Lync experience
- 21. Data sharing Consistent Lync experience
- 22. Whiteboarding and video Consistent Lync experience
- 23. Console – dual display
- 24. Console – single display
Editor's Notes
- Studies have shown that it takes an average of 8:12 minutes to set up and start a meeting in a traditional video conferencing room. A lot of valuable time is wasted simply trying to get the meeting started.Most conference rooms are not enabled for video or collaborative data sharingEase-of-use results in minimal training requirements and increased adoption.Traditional video conferencing has been available for decades, and many organizations have made substantial investments to deploy these systems without fully realizing their return on investment. Not only are these systems costly but often they are complex and intimidating for the average meeting attendee. In many cases, these traditional video conferencing solutions remain under-utilized or neglected due to this fact
- Microsoft Lync provides a single interface based on user identity and presence that unites voice, instant messaging, video and data conferencing. This consolidation of one integrated platform significantly reduces IT and telephony costs for the organization, while drastically improving the user experience.
- Microsoft set out to achieve 3 main goals for Lync Room SystemsPain Free meeting startMeetings are easy to start and don’t require users to set up technology; a single click launches a meeting; users may display content from a laptop, or they can run the meeting using the embedded PC to display and interact with contentRemote attendees are includedRegardless of where attendees are located, they can feel as though they are part of the meeting with the ability to interact with content, as well as see and hear everything that is going on in the room. Meetings are easier to manageThe room control console makes it simple to manage the meeting; switch between presenters; access meeting content or switch to the whiteboard for brainstorming and idea capture; manage all aspects of the meeting from a single location
- The SMART Room System includes all of the components sold as a single SKU. Everything is manufactured by SMART and designed to seamlessly work together. This simplifies the installation and support of the system.
- Pictured: SRS-LYNC-SSMART Room System™ small for Lync with single 70” display (SBID8070i-G4)
- Pictured: SRS-LYNC-LSMART Room System™ large for Lyncwith dual 70” interactive displays
- SMART is the only vendor with 3 sizes of systems available, catering to rooms that accommodate up to 16 people or 300+ square feet. The variety of sizes offers flexibility to suit the customer’s meeting room needs.Largest displays (70” and 84”) and console (11.6”) The console connects via USB rather than HDMI for more reliable/faster response command line send.SMART’s camera is the only room-grade solution amongst our competitors. It features an ultra-wide 109 degree field of view, automatic white balance, exposure, brightness and privacy shutter. It allows users to easily view the entire room without needing to manage pan/tilt/zoom functionality.SMART offers conference quality audio with table microphones featuring echo cancellation and mute buttons. Up to 4 microphones can be daisy chained to support large room configurations.SMART’s solution includes a fully integrated Quad-core Intel CPU with video capture card
- SMART is the only vendor with 3 sizes of systems available, catering to rooms that accommodate up to 16 people or 300+ square feet. The variety of sizes offers flexibility to suit the customer’s meeting room needs.Largest displays (70” and 84”) and console (11.6”) The console connects via USB rather than HDMI for more reliable/faster response command line send.SMART’s camera is the only room-grade solution amongst our competitors. It features an ultra-wide 109 degree field of view, automatic white balance, exposure, brightness and privacy shutter. It allows users to easily view the entire room without needing to manage pan/tilt/zoom functionality.SMART offers conference quality audio with table microphones featuring echo cancellation and mute buttons. Up to 4 microphones can be daisy chained to support large room configurations.SMART’s solution includes a fully integrated Quad-core Intel CPU with video capture card
- Our strengths in touch apply strongly to the collaborative experience. SMART’s industry-leading interactive displays feature optimized touch surface and integrated ink controlsSMART’s object awareness enables users to write with a pen, control applications with a finger, and erase with a palm or eraser tool – all without having to return the pen to the Pen TrayNote: Microsoft Lync Room System currently supports only one-touch.
- Pictured:CP311Console 11.6” for room systemsThe large console makes it easier for users to select
- Increased field of view allows users to see the entire room. Most cameras cut off the first 2 chairs. This can be problematic because typically it is the presenters or facilitators who sit in these positions. With the SMART camera it is easier for remote users to experience the full meeting. Also, because there is no need to use pan/tilt/zoom functions of the camera, everyone can stay engaged into the conversation instead of needing to spend time focused on the technology. The SMART camera adjusts to virtually any lighting condition, and it is positioned so that users feel as if they are looking each other in the eye, making it a more natural experience when speaking with remote users. Pictured: CAM3011920x1080p at 30fpsField of view 109 degree field of viewAutomatic white balance, exposure, and brightness Microphone SNR: 68dBInvisi-mount for improved view anglePrivacy shutter
- Pictured: CSR500 andMIC500Speakers:THD <1% average, <3% maximum, range = 100 - 7000HzFrequency Response: +/-3dB from 100 - 7100HzTable Microphones: Local talker level supported 60-65dBAEcho cancelation >45dB at nominal receive output levelMute button and indication on both microphonesUp to 4 microphones daisy chained
- Wallmount is included – you get everything you need as a turn key solution.The stand is optional and critical where office walls cannot support the weight of the display.The Wallmount is specifically designed for our panels and tilts forward from the bottom to allow access to inputs/outputs.
- Proximity or touch and wake. Ensures the displays are on when someone enters the room and power off when they are not in use. This feature is unique to SMART and minimizes energy usage while ensuring quick meeting starts.One touch meeting start to join scheduled or Ad Hoc meetings.Laptop Free or Laptop Driven MeetingCamera is best-in-class with 109 degree wide-angle field of view.
- One touch startIntegrated with Microsoft Exchange calendarFeatures Lync WhiteboardAble to conduct scheduled meetings or Ad-hoc sessions
- With the large SMART Room System video can be tiled across both 70” displays.
- Or one display can feature data sharing (such as the Lync whiteboard or PowerPoint) while the other displays video
- Native Lync front of room User ExperienceFamiliar Lync meeting flowsMinimizing training and adoption
- With the dual display system users have 3 different options for configuring content…They can display content and the full video gallery;Content and only the active speaker; Or only the video gallery
- On the single display system, users also have the ability to display only the active speaker or only the content. This gives the flexibility to change the meeting fluidly to focus on the most important elements of the discussion at any given time.