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File migrationpresentation
1.
Best Practices for
Migrating Content from File Shares to SharePoint Deanne Damato SharePoint Architect, Sentri, Inc. ddamato@sentri.com
2.
@sentri_inc www.linkedin.com/in/deannedamato
Copyright 2012 © Sentri, Inc. All rights reserved.
3.
http://www.microsoft.com/casestudies/Case_Study_Detai l.aspx?CaseStudyID=4000002006
Copyright 2012 © Sentri, Inc. All rights reserved.
4.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
5.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
6.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
7.
Israel - Development
& Engineering Business since 1999 Partner of the Year Microsoft 2010/2011 Northeast Partner of the Year Microsoft 2011 Northeast VOICE Copyright 2012 © Sentri, Inc. All rights reserved.
8.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
9.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
10.
Less emphasis on: •
Technical • How to Copyright 2012 © Sentri, Inc. All rights reserved.
11.
Less emphasis on:
More focused on: • Deep technical • Best practices • How to • Lessons learned • Planning • User experience Copyright 2012 © Sentri, Inc. All rights reserved.
12.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
13.
•
Validate your strategy • Consider the user’s experience Copyright 2012 © Sentri, Inc. All rights reserved.
14.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
15.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
16.
•
Where are they? Copyright 2012 © Sentri, Inc. All rights reserved.
17.
•
Where are they? • What are they? Copyright 2012 © Sentri, Inc. All rights reserved.
18.
•
Where are they? • What are they? • Are they being used? Copyright 2012 © Sentri, Inc. All rights reserved.
19.
•
Where are they? • What are they? • Are they being used? • Who is using them? Copyright 2012 © Sentri, Inc. All rights reserved.
20.
•
Where are they? • What are they? • Are they being used? • Who is using them? • How are they using them? Copyright 2012 © Sentri, Inc. All rights reserved.
21.
•
Where are they? • What are they? • Are they being used? • Who is using them? • How are they using them? • How old are they? Should they be archived? Copyright 2012 © Sentri, Inc. All rights reserved.
22.
How can you
answer all of these questions? • Where are they? • What are they? • Are they being used? • Who is using them? • How are they using them? • How old are they? Should they be archived? • What are their attributes? Size? Type? Copyright 2012 © Sentri, Inc. All rights reserved.
23.
•
Take inventory of your files • Use IT tools to analyze files • Use people in your business who know the files Copyright 2012 © Sentri, Inc. All rights reserved.
24.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
25.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
26.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
27.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
28.
•
Understand your files • Consider the user’s experience Copyright 2012 © Sentri, Inc. All rights reserved.
29.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
30.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
31.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
32.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
33.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
34.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
35.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
36.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
37.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
38.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
39.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
40.
The right strategy
for you is the one that is right for your particular situation after all things are considered. Copyright 2012 © Sentri, Inc. All rights reserved.
41.
•
Understand your files • Validate your strategy Copyright 2012 © Sentri, Inc. All rights reserved.
42.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
43.
•
Involve business and content owners early Copyright 2012 © Sentri, Inc. All rights reserved.
44.
•
Involve business and content owners early • Demonstrate “what’s in it for me” Copyright 2012 © Sentri, Inc. All rights reserved.
45.
•
Involve business and content owners early • Demonstrate “what’s in it for me” • Educate Copyright 2012 © Sentri, Inc. All rights reserved.
46.
•
Involve business and content owners early • Demonstrate “what’s in it for me” • Educate • Communicate Copyright 2012 © Sentri, Inc. All rights reserved.
47.
Sample cheat sheet
Copyright 2012 © Sentri, Inc. All rights reserved.
48.
•
Involve business and content owners early • Demonstrate “what’s in it for me” • Educate • Communicate • Provide a cheat sheet Copyright 2012 © Sentri, Inc. All rights reserved.
49.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
50.
•
Involve business and content owners early • Demonstrate “what’s in it for me” • Educate • Communicate • Provide a cheat sheet • Cut-over in phases Copyright 2012 © Sentri, Inc. All rights reserved.
51.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
52.
http://technet.microsoft.com/en-us/library/cc262787.aspx http://www.sharepointjoel.com/Lists/Posts/Post.aspx?ID=328 http://www.jam-software.com/treesize_free/
Copyright 2012 © Sentri, Inc. All rights reserved.
53.
Copyright 2012 ©
Sentri, Inc. All rights reserved.
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