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Best Practices for Migrating
Content from File Shares to
        SharePoint
           Deanne Damato
      SharePoint Architect, Sentri, Inc.
           ddamato@sentri.com
@sentri_inc
 www.linkedin.com/in/deannedamato

       Copyright 2012 © Sentri, Inc. All rights reserved.
http://www.microsoft.com/casestudies/Case_Study_Detai
l.aspx?CaseStudyID=4000002006




               Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Israel - Development &
                                                                                             Engineering
   Business since 1999




      Partner of the Year
Microsoft 2010/2011 Northeast

      Partner of the Year
Microsoft 2011 Northeast VOICE




                                 Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Less emphasis on:

• Technical
• How to




                Copyright 2012 © Sentri, Inc. All rights reserved.
Less emphasis on:            More focused on:

• Deep technical             •    Best practices
• How to                     •    Lessons learned
                             •    Planning
                             •    User experience




                Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
•   Validate your strategy

•   Consider the user’s experience




                   Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
•   Where are they?




                  Copyright 2012 © Sentri, Inc. All rights reserved.
•   Where are they?
•   What are they?




                  Copyright 2012 © Sentri, Inc. All rights reserved.
•   Where are they?
•   What are they?
•   Are they being used?




                  Copyright 2012 © Sentri, Inc. All rights reserved.
•   Where are they?
•   What are they?
•   Are they being used?
•   Who is using them?




                  Copyright 2012 © Sentri, Inc. All rights reserved.
•   Where are they?
•   What are they?
•   Are they being used?
•   Who is using them?
•   How are they using them?




                 Copyright 2012 © Sentri, Inc. All rights reserved.
•   Where are they?
•   What are they?
•   Are they being used?
•   Who is using them?
•   How are they using them?
•   How old are they? Should they be archived?




                  Copyright 2012 © Sentri, Inc. All rights reserved.
How can you answer all of these
questions?

•   Where are they?
•   What are they?
•   Are they being used?
•   Who is using them?
•   How are they using them?
•   How old are they? Should they be
    archived?
•   What are their attributes? Size? Type?



    Copyright 2012 © Sentri, Inc. All rights reserved.
•   Take inventory of your files
•   Use IT tools to analyze files
•   Use people in your business who
    know the files




    Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
•   Understand your files




•   Consider the user’s experience




                   Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
The right strategy for you is the one
   that is right for your particular
   situation after all things are
   considered.




Copyright 2012 © Sentri, Inc. All rights reserved.
•   Understand your files

•   Validate your strategy




                   Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
•   Involve business and content owners early




                   Copyright 2012 © Sentri, Inc. All rights reserved.
•   Involve business and content owners early
•   Demonstrate “what’s in it for me”




                   Copyright 2012 © Sentri, Inc. All rights reserved.
•   Involve business and content owners early
•   Demonstrate “what’s in it for me”
•   Educate




                   Copyright 2012 © Sentri, Inc. All rights reserved.
•   Involve business and content owners early
•   Demonstrate “what’s in it for me”
•   Educate
•   Communicate




                   Copyright 2012 © Sentri, Inc. All rights reserved.
Sample cheat sheet




                 Copyright 2012 © Sentri, Inc. All rights reserved.
•   Involve business and content owners early
•   Demonstrate “what’s in it for me”
•   Educate
•   Communicate
•   Provide a cheat sheet




                   Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
•   Involve business and content owners early
•   Demonstrate “what’s in it for me”
•   Educate
•   Communicate
•   Provide a cheat sheet
•   Cut-over in phases




                   Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.
http://technet.microsoft.com/en-us/library/cc262787.aspx


http://www.sharepointjoel.com/Lists/Posts/Post.aspx?ID=328



http://www.jam-software.com/treesize_free/




                 Copyright 2012 © Sentri, Inc. All rights reserved.
Copyright 2012 © Sentri, Inc. All rights reserved.

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File migrationpresentation

  • 1. Best Practices for Migrating Content from File Shares to SharePoint Deanne Damato SharePoint Architect, Sentri, Inc. ddamato@sentri.com
  • 2. @sentri_inc www.linkedin.com/in/deannedamato Copyright 2012 © Sentri, Inc. All rights reserved.
  • 4. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 5. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 6. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 7. Israel - Development & Engineering Business since 1999 Partner of the Year Microsoft 2010/2011 Northeast Partner of the Year Microsoft 2011 Northeast VOICE Copyright 2012 © Sentri, Inc. All rights reserved.
  • 8. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 9. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 10. Less emphasis on: • Technical • How to Copyright 2012 © Sentri, Inc. All rights reserved.
  • 11. Less emphasis on: More focused on: • Deep technical • Best practices • How to • Lessons learned • Planning • User experience Copyright 2012 © Sentri, Inc. All rights reserved.
  • 12. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 13. Validate your strategy • Consider the user’s experience Copyright 2012 © Sentri, Inc. All rights reserved.
  • 14. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 15. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 16. Where are they? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 17. Where are they? • What are they? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 18. Where are they? • What are they? • Are they being used? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 19. Where are they? • What are they? • Are they being used? • Who is using them? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 20. Where are they? • What are they? • Are they being used? • Who is using them? • How are they using them? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 21. Where are they? • What are they? • Are they being used? • Who is using them? • How are they using them? • How old are they? Should they be archived? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 22. How can you answer all of these questions? • Where are they? • What are they? • Are they being used? • Who is using them? • How are they using them? • How old are they? Should they be archived? • What are their attributes? Size? Type? Copyright 2012 © Sentri, Inc. All rights reserved.
  • 23. Take inventory of your files • Use IT tools to analyze files • Use people in your business who know the files Copyright 2012 © Sentri, Inc. All rights reserved.
  • 24. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 25. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 26. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 27. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 28. Understand your files • Consider the user’s experience Copyright 2012 © Sentri, Inc. All rights reserved.
  • 29. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 30. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 31. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 32. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 33. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 34. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 35. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 36. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 37. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 38. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 39. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 40. The right strategy for you is the one that is right for your particular situation after all things are considered. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 41. Understand your files • Validate your strategy Copyright 2012 © Sentri, Inc. All rights reserved.
  • 42. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 43. Involve business and content owners early Copyright 2012 © Sentri, Inc. All rights reserved.
  • 44. Involve business and content owners early • Demonstrate “what’s in it for me” Copyright 2012 © Sentri, Inc. All rights reserved.
  • 45. Involve business and content owners early • Demonstrate “what’s in it for me” • Educate Copyright 2012 © Sentri, Inc. All rights reserved.
  • 46. Involve business and content owners early • Demonstrate “what’s in it for me” • Educate • Communicate Copyright 2012 © Sentri, Inc. All rights reserved.
  • 47. Sample cheat sheet Copyright 2012 © Sentri, Inc. All rights reserved.
  • 48. Involve business and content owners early • Demonstrate “what’s in it for me” • Educate • Communicate • Provide a cheat sheet Copyright 2012 © Sentri, Inc. All rights reserved.
  • 49. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 50. Involve business and content owners early • Demonstrate “what’s in it for me” • Educate • Communicate • Provide a cheat sheet • Cut-over in phases Copyright 2012 © Sentri, Inc. All rights reserved.
  • 51. Copyright 2012 © Sentri, Inc. All rights reserved.
  • 53. Copyright 2012 © Sentri, Inc. All rights reserved.