from the Dec. 14th meetings

1. COTN Ministry Teams Meeting Minutes – December 14, 2011
Ministry Team – Finance and Stewardship
Attendees – Dave McKinnon, Kevin Burke, Joel Kamya, Lucy Maloney, John Oldham, Tom McNally,
Nancy Galligan
Agenda Items Discussed -
Combination of Finance Team with Stewardship team and roles immediately and longterm
Review of 2011 budget spending and line items which might be eliminated or shifted
John Oldham agreed to become the Team Leader; all team members agreed with this leadership
Joel addressed allocations and use of Restricted Funds and we will tackle this after 2012 budget
deliberations and approval
Action Items –
Budget assignments and allocations must be given to Dave so that he can present a draft 2012
operating budget to the Vestry – All, 12/19/11
Kevin will give Dave a final Stewardship campaign tally before Tuesday’s Vestry Meeting – Kevin,
12/18/11

2. COTN Ministry Teams Meeting Minutes – December 14, 2011
Ministry Team – Buildings and Grounds
Attendees - Alfred Christensen, Jon Showalter, Marc Marotta, Ken Special
Agenda Items Discussed –
Placementof the memorial gift (cross):Current plan is to suspend it from the ceiling. Some B&G
members have concerns with how that is going to look. Team consensus is to let it go up as
planned and we can then see how it looks - it can always be moved.
Step out in front of Estill house: Short term is to paint a white or yellow stripe on the edge. Long
term is to improve lighting.
Outsidelights: First priority would be to replace the light on the pole in the corner of the parking
lot (closest to Estill House) with high-powered (10000 watt?) motion sensor activated lights
(two: one pointing out overthe parking lot, the other pointing down towards the front of Estill
house).Second priority: install a light in the gable on the north side of the nave (towards the
education building) to improve light in front of the education building.Third priority would be to
install two or three lights on the west side of the education building, which is very dark when no
lights are on in the class rooms.
Fire alarm monitoring: What is the status of fire alarm monitoring?
Other items for pew spare parts: Wood plugs to cover screws
Team leader elected: Ken Special
Action Items –
Find out who the Progress Energy person is who worked with us on the education building and
discuss with him/her about how to get such lights installed – Marc
Paint stripe on curb outside Estill House – Alfred, 12/22/11
Determine the current status of fire alarm monitoring. Seems like it is being monitored: Simplex
1-888-746-7539 Acct # 210-3167 – Jon
Pew spare parts: get some of the wood plugs also – Alfred
Bottom pivot for one of the glass doors in Estill House – Marc

3. COTN Ministry Teams Meeting Minutes – December 14, 2011
Ministry Team – Communications
Attendees - Sarah Bernart, Gail Christensen, Becky Christian, Ben Huckaby, Karen Ridout, Emilie Sigel
Agenda Items Discussed –
Reviewed action items from November's meeting and discussed progress on these items. Some
of the updates included what needs to be done to move website design effort forward,
upcoming budget submission, marketing of Facebook page and other social media, and
communication survey progress.
Communicationsurvey - a draft is in progress, goal is to get a final out by the end of January or
early February. An article will be posted in the January Glad Tidings to alert the congregation to
the upcoming survey. This survey's purpose is to figure out what communication channels the
congregation prefers and what kind of information is desired across those channels
Branding - Would like more information on what the goals of this effort is, and what deliverables
it would entail. The problem is that there is not a sense of unity with how Nativity is currently
presenting itself.
KreativePromotions project:1) Take existing logo and create a standardized version that can be
usedacross all visible representations of Nativity (signage, web, print, etc)2) Design brochure
and printed media templates (not including Glad Tidings)Overall goal is to bring consistency to
all of our publications and to create unified signage for directing people around Nativity's
campus (and to Nativity itself). The signage needs to be done in a way that can be changed
(canvas signs for around campus, vinyl wrap to cover the sign on Ray Road, building signs). A
less expensive letter head is a secondary objective of this effort.
Nativity's Logo: unanimously decided that the stylized Nativity logo is the one that we are going
to keep. The picture of the stained glass version of the logo will not be continued in published
media.
Action Items –
Find out who Nativity's website hosting provider is (ask Chuck Till) – Anyone, 1/10/2012
Research possible hosting providers and get an estimate to Gail – Ben, 12/17/11
Fill out Kreative Promotions design questionnaire – Communications team (Gail leading), as
soon as possible
Send Communication Plan grid out and have each team member fill it out individually to discuss
at the next meeting – Becky Christian and Team, Prior to next meeting

4. COTN Ministry Teams Meeting Minutes – December 14, 2011
Ministry Team – Adult Formation
Attendees –
David Stoller, Chair
Helen Armstrong
Ken Tessier
George Douglas
Nancy Terry
Jane Vella
Jesse Lowe
First agenda: January Schedule
SPEAKER SERIES COMPARATIVE RELIGIONS
JANUARY 15TH ISLAM (JESSE)
JANUARY 22 JUDAISM (GEORGE DOUGLAS)
JANUARY 29 MORMONS (GEORGE DOUGLAS)
FEBRUARY 5 EMERGING CHURCHES (DAVID STOLLER)
FEBRUARY 12 ENVIRONMENTAL PROGRAM
FEBRUARY 19 INFORMATION ON SEWANEE PROGRAMS: DOCC/EFM
(DAVID STOLLER will invite someone from the Diocesan Office)
BOOK STUDY: ST BENEDICT’ S TOOLBOX
JANUARY 15
JANUARY 22
JANUARY 29
FEBRUARY 5
FEBRUARY 12
FEBRUARY 19
TWO WOMEN FROM BARBARA BROWN TAYLOR BOOK STUDY ( STEPHANIE)
TUESDAY EVENINGS COUPLES’ SPIRITUALITY “10 GREAT DATES”
JANUARY 17
JANUARY 24
JANUARY 31
FEBRUARY 7
FEBRUARY 14
FEBRUARY 21
CARL AND NANCY TERRY
BIBLE STUDY ON READINGS OF THE DAY
JANUARY 15
JANUARY 22

5. COTN Ministry Teams Meeting Minutes – December 14, 2011
JANUARY 29
FEBRUARY 5
FEBRUARY 12
FEBRUARY 19
JANE VELLA
Nancy and Carl Terry offer six times a year to ministers on Couples’ Spirituality. This is an offering of the
Church of the Nativity.

6. COTN Ministry Teams Meeting Minutes – December 14, 2011
Ministry Team – Youth Formation
Attendees - Susie Holmes, Jane Weinberger, Elizabeth Clark, Becky Showalter, Megan Douglas, Heather
Rook, Lisa Avery, Olivia Herrick
Agenda Items Discussed –
Nursery
Becky Showalter to check with nannies on their interest in handling nursery every other Sunday.
All action items from November meeting covered.
Children
Need a Children’s Coordinator – Heather suggested that we split it into 2 team leaders, one for children
and one for youth.
All committee members asked to think of folks who can handle the five events per year (job description:
oversee all the classes, Beth B offered to organize the teaching schedule and snack, need other person
who handles St Nicholas, Easter Egg Hunt, Christmas store, VBS, etc. up through Rite 13, act as trouble
shooter for all children’s functions). Corey Heyward wants to run VBS again in 2012.
Had meeting with Sunday School teachers.
Curriculum for children needs to be revamped (tabled for this meeting). Possibly having children’s
curriculum be building blocks for Rite 13.
Youth
J2A destination issue – documentation underway by Jane Heyward and Stephanie to ensure the policies
are written down and centrally located so the next class won’t go through so much discussion
Policy for non-church members on trips.If the child is a good fit and they have been involved with our
church, they can go but they have to pay the church portion and the family portion. Some of our own
church members’ children will be on the trip but aren’t often at Sunday School.
Snack for pilgrims – kids are left with the responsibility of bringing it but they don’t. The kids are very
busy outside of church, their lives are stressful. The kids who don’t come every week feel left out
because the core group hangs out together at church and outside of church so when the not-so-
frequent attendees come, they aren’t included with the core group.
Inclusivity – all are welcome but other kids get frustrated which can be equally disruptive as one person
who often interrupts.
Youth Group Space – RJ Antonelli and Dave McKimmon got a foosball table, Duff McAdams helped put it
together.
Fundraising – J2A, separation of classes might not work as well as keeping them together. Need to space
out fundraisers, it happened each Sunday for 2 months. All fundraising is for the Urban Adventure and
Pilgrimage, all are annual.

7. COTN Ministry Teams Meeting Minutes – December 14, 2011
Youth Formation Team
Need Team Leader – split into 2 groups
Need Secretary – Elizabeth
Team Leader Training – need as many people as possible to do the training
Jane taking care of the Pilgrims issues, writing Glad Tidings blurb
Ongoing action items
Review children’s curriculum - ongoing
Set schedule for children – Lisa will follow up with Fran and Beth – Jan.
Redefine the pilgrimage as mission trip– Jane and Susie
Accomplish team leader and teacher training – all - Summer
Find Team Leaders – split into children and youth team leaders – Susie – January
Fundraising – review and coordinate – Susie and Stephanie - Feb.
Check on necessity for GT blurb and cover all Pilgrim issues – Jane – January
Check on availability of nannies for alternate Sundays – Becky – January

8. COTN Ministry Teams Meeting Minutes – December 14, 2011
Ministry Team – Parish Life
Attendees – Annette Hughes, Sandy Entrup
Items Discussed –
We're still recruiting for fellowship teams. We're looking for teams of 2, 3, or 4 people who will
commit to taking care of Fellowship one Sunday a month. There will be 5 "teams" who will be
responsible for the first, second, third, fourth, and fifth Sundays. Since there aren't that many
fifth Sundays, that team will be the first to be called upon if one of the other teams can not fulfill
their duty on their specified Sunday. The church provides refrigerated cookie dough so all you
have to do is show up on your Sunday (with some "healthy" fruit or veggie offering) and bake in
our wonderful new convection oven. If the team chooses, you can always make your own
special variety of cookies either at home the night before or in the parish kitchen on Sunday
morning. It's a fun way to spend a morning and a good way to get to know more of the
congregation! Contact Annette Hughes at afhughes@nc.rr.com if you are interested in joining
this ministry.
- Becky Showalter is planning a Meet and Greet for families who are interested in participating
in Family Foyer. We're hoping to encourage some of our new families with young children to
attend a get together at Monkey Joe's in mid-January (date TBD) so that parents (and children)
can get to know other families with similarly aged children who are looking to participate in this
great activity! For those of you who aren't familiar with Foyer, families sign up and are placed in
groups of 4 and the group gets together once a month with each family hosting once. It
provides a wonderful opportunity to get to know members of the congregation who are at a
similar place in their lives. Check it out!
- On the back burner: planning for Shrove Tuesday Pancake Supper will get underway mid-
January.

9. COTN Ministry Teams Meeting Minutes – December 14, 2011
Ministry Team – Congregational Development
Attendees - Geyer Longenecker, Kari Marotta, Ed Entrup, Sue Young, Babs Freeman (vestry rep)
Agenda Items Discussed –
•Sign-In Sheet changes: use a separate sign-up sheet/card for each newcomer; ask for name and
address; ask if and how Nativity can communicate with the newcomer (email, phone, visit);
•Newcomers packet: will include a card explaining the contents; content can include a Glad Tidings,
Sunday Tidings, ministries information and education information; will be mailed after rector's letter.
•Weekly follow-up: will consist of a phone call on the following Friday; caller will use script; caller will
confirm that visitor received rector's letter and newcomers package; caller will offer to meet with
newcomer, or arrange a meeting with the rector or other church representatives.
•Quarterly newcomers event: first meeting tentatively scheduled for Sunday, January 29, 2012; meeting
could be a special fellowship after 10:30 service; meeting will include breakout sessions with
representatives from ministries, youth.
•Ushers: the team discussed the role of ushers in greeting; the team will invite a representative to
attend the January 2012 team meeting.
Action Items –
1. Reformat/revise sign-in sheets Kari Marrota January 11 meeting
2. Create draft newcomers package Geyer Longenecker January 11 meeting
3. Compose newcomers package cover note Geyer Longenecker January 11 meeting
4. Develop phone script for follow-up call Sue Young January 11 meeting
5. Organize January newcomers meeting Sue Young January 11 meeting
6. Invite ushers representative to next team meeting Sue Young January 11 meeting

10. COTN Ministry Teams Meeting Minutes – December 14, 2011
Ministry Team – Outreach
Attendees - Carl Sigel, Judy Garces, Beth Crow, Pete Crow; special guests: Stephanie and Jane Heyward
Agenda Items Discussed –
Three jobs of this committee according to Jane: Our job as a committee
o 1. Budgeting recommendations
o 2. Work on scheduling major events (w/ Jennie and Communications Team)
o 3. Direct parish effort to identify a theme each year (to focus Sunday School, projects,
and big intergenerational event) and coordinate the program throughout the year.
Our first job is to help the congregation identify the theme for this year--shoot for Easter, April
8. Feb. 22 is when Lent startspossibilities: world poverty and hunger; stabilizing climate and use
of natural resources; young adult ministry; immigration; social justice;
racism/discriminationrange: church community? local? world?
Plan of action going forward -Help congregation identify theme, beg. now, getting congregation
involved Feb. 22, vote on Palm Sunday, and arriving at a conclusion by Easter, April 8.
Action Items –
Determine GT deadlines for next 4 mos – Carl, 12/30/11
Write GT Jan – Jane, 12/16/11
Write Feb. and Mar. GT – Pete
brainstorm themes to reach three or four, with possible ways they might be played out – Team,
2/8/12
material to be distributed – Team, 4/1/12
designing material to be distributed – Team, 3/14/12

11. COTN Ministry Teams Meeting Minutes – December 14, 2011
Ministry Team – Worship
Attendees – Not noted in minutes
Agenda Items Discussed –
Ash Wed.
Three services : 7am, Noon and 7pm
Holy Week Services:
Wed. 7pm Stations of the Cross
Thursday: 5pm. Children's Service
7pm. Foot Washing Service with music
Good Friday: Noon Service with music
7pm. Seven Last Words of Christ -Haydn with AuroaMusicalis Chamber Group
Easter Services : 8am. spoken Service
9am. Service with Music
11am. Service with Music
Committee also discussed setting up Chapel. Two locations were discussed : Moving the Parlor to the
room on the right off Corlett Hall and turing the Parlor into the Chapel.Second option: moving Nursery
to the Education Building and turning the Nursery into the Chapel. Lock will have to be out on door
leading to hallway outside of the Nursery. Question would this be a fire violation ? Also, is there room in
the Education Building?
Another discussion centered around alternative services.
1. Morning Prayer - it would be good to start this during Lent once a week as a test
2 Mid- Week (Wed.) Compline or Evening Prayer 3. Alternative Services for Young Adults
a.Poll our young adults to see what kind of service they would like.
b. Talk with leaders from ECM programs at local colleges to get an idea of how we can engage our
young adults.
No specific assignments were made, however follow- up is needed on all items discussed.

12. COTN Ministry Teams Meeting Minutes – December 14, 2011
Ministry Team – Pastoral Care
Attendees - Chuck Till, Gail McNally, Randy Smith, Sandy Entrup
Agenda Items Discussed:
• Vision of What Pastoral Care will look like over the next 5 years.
• Congregational Survey to be published on Survey Monkey, discussed and edited.
Action Items:
Action Item Assigned to Due Date
“Glad Tidings” Article re: Survey Chuck Till As soon as possible
Draft Survey to Stephanie for review Chuck Till As Soon as possible
Publish Survey online at Survey Monkey Chuck Till On or about January 2, 2012