Sahana J Reddy is seeking a position as a personal assistant or secretary with over 5 years of experience in roles such as personal assistant to CEOs, department coordinator, and administrative positions. She has a bachelor's degree in commerce and a diploma in secretarial practice. Her experience includes managing schedules, meetings, travel, reports, and coordinating between departments. She has strong communication, organization, and computer skills.
1. Sahana J Reddy
Venkateshwara Nilaya, 4th
Main, Singapura Garden,
Lakshmipura Main Road, Abbigere, Bangalore-560091.
Contact Number: +91 7760996867
E-mail: sahanareddy.2011@gmail.com
PROFESSIONAL PROFILE
A result oriented professional with close to 5 years of experience as Personal Assistant to CEO/MD, Admin
and Departmental coordinator/Secretary.
Experience in Sourcing and Purchase Team taking care of incoming RFQs.
Hands on experience in preparing MIS reports for the entire department in Robert Bosch pertaining to head
count, people movement and associate engagement.
AREAS OF EXPOSURE
Robert Bosch Engineering & Business solutions through “Raj office solutions Pvt. Ltd
Designation – Departmental Coordinator/ Departmental Secretary
Since Feb 2013
Currently working as Departmental Coordinator and secretary to four General Managers and I am
responsible for planning their meetings, coordinating their travel, preparing MIS reports.
Managing all the departmental needs. Conducting department meetings.
TDi Racing as a Secretary to Executive Director & Managing Director
Designation – Personal Assistant/ Secretary
From Sep 2012 to Nov 2012 (Company went Bankrupt)
Pro Innovative Technologies Pvt Ltd
Designation – Personal Secretary to CEO/CMD
From Nov 2011 to Aug 2012
Personal Assistant to CEO and CMD, Managing their day to day activities and meeting schedules.
Working as purchase team coordinator in sourcing department.
JCR Drill Sol Pvt Ltd
Designation – Office Secretary
From Oct 2010 to May 2011
Hi-tech Precession Industries Pvt. Ltd
Designation – Office Admin
From Jun 2010 to Sep 2010
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2. Job Responsibilities
Manage and carry out all secretarial work for the smooth functioning of business, Maintain Secrecy
of the information as per the requirements & also having legal knowledge.
Tracking daily appointments, scheduling meetings and Video/Tele conferences.
Preserving records for future reference.
Planning Travel and hotel arrangements, booking necessary tickets for travel.
Coordinate with managers for meetings, preparing the agenda and making arrangements for client
visit and his stay.
Collecting data and information for the presentation and preparing the Presentations.
Taking shorthand dictations and transcription.
Preparing MIS reports, department analysis of head count, people movement offshore and onshore.
Taking note of Minutes of Meeting, following up with the open action items and ensure that they
are closed on time.
Taking care of all new customers NDA agreements as per the general manager’s Guidance.
Collecting of all the project status from Program managers daily/weekly/monthly basis on behalf
of my higher authority.
Managing calendar of General Manager and setting up meetings for him.
Managing travel arrangements (including but not limited to visa arrangements, ticket bookings, cab
arrangements, hotel bookings etc.)
Corresponding on behalf of the manager/ director with internal and external stakeholders.
Liaising with the investee company’s office to fix up appointments as and when necessary.
Maintaining contact database of the clients on outlook.
Working in co-ordination with peers in the office for managing calendars meetings.
Supporting the Partners / Managers with day-to-day affairs as and when required.
Coordinating with Finance for reconciliation of accounts.
Associate Engagement & event co-ordination.
Job Responsibilities – Sourcing/Purchase Team Co-ordinator
Taking care of all the Incoming RFQs & Getting the work done by consulting the sourcing team.
Sending the Quotations after confirmation with my manager.
Good Negotiation skills & Communication skills with vendors.
Processing & looking after all the Foreign payments through remittance or online payments.
Taking care of all the documents relating to Purchase team and getting the documentation work
done by sourcing team.
Have knowledge about exposure to ISO & ERP Environment & Tally 9.0.
Hands on experience in Import, Export & Commercial taxes.
Knowledge about Relax of purchase orders, production orders.
Maintaining documents as per the ISO.
Prepare reports and maintain records of work accomplishments and administrative information, as
required and coordinating preparation, presentation and communication of work-related
information to the supervisor.
Report to supervisor periodically on team and individual work accomplishments, problems,
progress in mastering tasks and work processes, and individual and team training needs.
Coordinate with internal and external customers as necessary.
Soft & Inter-Personal Skills
Quick Learner, Dedicated & focused
Work as a Team Player, Time Management Skills and excellent command over English language
Give hundred percent dedication and hard work when required and loves taking up challenges.
Willingness to learn and contribute positively.
Capability of handling the work individually in particular situations.
Capability of extracting optimum performance out of available Resources.
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3. Software & Technical Skills
Operating System –Windows XP/Vista/7
MS Office 2007, 2010.
Tally ERP 9.0
Internet Tool – HTML, Web Paging, Visual Basics.
Stenography – Shorthand, Typing.
EDUCATION
Bachelor of Commerce from CMJ University, (Distance Education), 60%.
Diploma in Secretarial Practice (Commercial Practice), SJP Campus, Bangalore, May 2010, 65%.
S.S.L.C (10th
Standard), VS Convent, Pavagada, Tumkur, 2007, 62%.
Additional qualification Tally 9.0 from Aptech computer academy.
PERSONAL DETAILS
Date of Birth : 08-April-1992.
Marital Status : Married
Languages Known : English, Kannada and Telugu.
Extra Curium Activities : Music, Singing, Indoor Games.
References : Will be provided on Request
The above information is authentic to the best of my knowledge.
PLACE- BANGALORE Sahana J Reddy
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